Maintenance of HVAC electricals and controls systems at o.R. Tambo international airport (6-Month contract)

Closing date: 16 October 2026 at 12:00 (from tender record).

No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Employer: Airports Company South Africa SOC Limited (ACSA)

Registration No: 1993/004149/30

VAT No: 4930138393

Address: O. R. Tambo International Airport, Private Bag X1, 3rd Floor ACSA North Wing Offices, OR Tambo International Airport, 1627

Telephone: 011 921 6911

Service Manager: TBA (details not provided in document).

Submission address: not stated in the document.

Returnable documents:

• Form of Offer and Acceptance (C1.1): signed offer, pricing total (exclusive of VAT, VAT @ 15%, total inclusive), and acceptance.
• Contract Data (C1.2b): contractor details, key personnel, risk register.
• Occupational Health and Safety Agreement (C1.3): signed in terms of Section 37(2) of the OHS Act and Construction Regulation 5.1(k).
• Forms of Securities (C1.4): performance bond.
• Insurance Schedule (C1.5): proof of required insurances.
• Pricing Data (C2): completed price list, subtotal F.
• Resource Proposal (Annex F): CVs of key personnel.
• CSD registration number.
• Letter confirming good standing with Compensation Fund or Licensed Insurer.

Submission method: not stated in the document.

Disqualification risks:

• Failure to achieve minimum functionality score of 75/100.
• Failure to provide required bonds, guarantees, or proof of insurance within two weeks of receiving the completed agreement constitutes repudiation.

Functionality / Technical Evaluation (threshold criteria):

• Tenderer's Qualifications: 40 points
• Company References and Experience: 30 points (references) + 30 points (experience) = 60 points
• Total: 100 points

Minimum qualifying score: 75 out of 100 points.

Preference points system: not stated in the document.

Scope: Maintenance of HVAC electricals and controls systems at O. R. Tambo International Airport.

Contract period: 6 months (service period stated as 5 months after signing or until the offer amount is expended, whichever occurs first).

Key personnel required:

• Site Manager/Supervisor
• Control Technician
• Lead Electrician
• Electrician

Each key person must have qualifications and experience relevant to the contract; CVs appended to Resource Proposal (Annex F).

Risk register must include: risk of financial loss/injury to third parties due to proximity to airport users, risk of injury from lifting/moving heavy objects, work in confined spaces, work with flammable and toxic gases (refer to Annexure E for more).

Service level table in Service Information, Annex I (low service damages per Annex I section 6).

Key performance indicators: report of performance against each KPI every 3 months.

Task Order programme to be submitted within 5 days of receiving a Task Order.

Contractor must maintain average availability of 91% for continuous 24 weeks as measured by ACSA IMCS system (R22); failure may lead to termination.

Contractor's Data (C1.2b): The Contractor must provide details of key personnel including Site Manager/Supervisor, Control Technician, Lead Electrician, and Electrician, with qualifications and experience relevant to the contract. CVs to be appended to the Resource Proposal (Annex F).

Pricing is based on a priced contract with price list (NEC3 main option A).

Complete the Price List (C2.2) and calculate Subtotal F. The offered total in the Form of Offer and Acceptance must be calculated per the guide in Pricing Data; in case of conflict, the amount in the Form of Offer and Acceptance prevails.

Include VAT at 15%.

Direct fee percentage: 10%

Subcontracted fee percentage: 10%

Pricing format: Priced contract with price list (NEC3 main option A).

Pricing data: complete Price List (C2.2) and calculate Subtotal F; the offered total in the Form of Offer and Acceptance prevails over Pricing Data in case of conflict.

VAT: 15% to be added.

Performance bond: unconditional, on-demand, provided by a bank or insurer accepted by the Service Manager; amount per Section C1.4; must remain valid until end of service period; if expiry date approaches, extend 4 weeks prior or employer may claim full amount as cash security.

Insurance:

• Employer provides: Contract Works Insurance, SASRIA Special Risks, Marine & Air Cargo, Public Liability (details in Insurance Schedule C1.5).
• Contractor provides: Professional Indemnity Insurance (details in C1.5).
• Minimum limits of indemnity per Insurance Schedule.
• Contractor must have COID cover and provide letter of good standing with Compensation Fund or Licensed Insurer before starting work.

Payment: assessment between 1st and 15th of each month; payment within 30 days; interest at Nedbank prime rate; no interest on late payment if due to contractor's failure to provide correct VAT invoice.

Limitation of liability:

• Neither party liable for indirect/consequential loss.
• Contractor's liability for loss/damage to employer's property limited to total of Prices.
• Contractor's total liability limited to total of Prices (excluding excluded matters).
• End of liability date: 52 weeks after end of service period.
• Employer's liability to contractor for indirect/consequential loss limited to R0.00.

Direct fee percentage: 10%

Subcontracted fee percentage: 10%

CSD registration: mandatory; provide CSD registration number.

Occupational Health and Safety:

• Comply with OHS Act and Construction Regulations.
• Register as an employer under COID Act.
• Appoint competent persons, provide PPE, perform baseline risk assessments, obtain permits, report incidents.
• Submit safety documentation including Construction Manager appointment (Construction Regulation 8) 7 days before work commences.
• Sign Occupational Health and Safety Agreement (C1.3) before work starts.

Insurance: Public Liability, Professional Indemnity, COID cover.

Performance bond: as per C1.4.

B-BBEE: not stated in the document.

CIDB grading: not stated in the document.

Occupational Health and Safety Agreement (C1.3) in terms of Section 37(2) of the OHS Act and Construction Regulation 5.1(k). The Mandatary (contractor) undertakes to comply with the OHS Act, COID Act, and related regulations. Requirements include: ensuring employees are covered by COID, maintaining public liability insurance, performing baseline risk assessments, appointing competent persons, providing PPE, reporting incidents, obtaining permits, prohibiting alcohol, and ensuring supervision. The Mandatary must submit safety documentation 7 days before work commences.

Contract Data (C1.2a): The contract is based on NEC3 Term Service Contract (April 2013) with main option A (priced contract with price list), dispute resolution option W1, and secondary options X1 (price adjustment for inflation), X2 (changes in law), X17 (low service damages), X18 (limitation of liability), X19 (task order), X20 (key performance indicators), and Z additional conditions. Key data: Employer is ACSA; service is maintenance of HVAC electricals and controls at O.R. Tambo International Airport for 6 months; law is South African; language English; reply period 3 working days; starting date upon contract signing; service period 5 months or until offer amount expended; payment assessment between 1st and 15th of each month; payment within 30 days; interest at Nedbank prime rate. Additional Z clauses cover interpretation, service provision, termination, ambiguities, payment, changes in law, performance bond, limitation of liability, cession/delegation, joint and several liability, ethics, confidentiality, step-in rights, liens, intellectual property, dispute resolution, day definition, and safety.

Functionality/Technical Evaluation: Sub-criteria include Tenderer's Qualifications (40 points), and Company References and Experience (30 points for references, 30 for experience), total 100 points. An overall threshold of 75 points out of 100 must be achieved to pass functionality.