Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
Passenger Rail Agency of South Africa (PRASA)Location
Gauteng
Closing Date
01 Oct 2026
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
OLD LOCO ROAD,CAPITAL PARK - GEZINA - PRETORIA - 0084
Organization Type
GOVERNMENT
Published
21 Sept 2026
OCDS Reference
ocds-9t57fa-171093
The passenger rail agency of south africa (PRASA) is procuring monthly inspections and annual load testing of 11 categories of lifting equipment, plus a provisional administration item for log-sheet renewal, through a request for quotation. Pricing is submitted as a bill of quantities with inspection rates for each equipment item per frequency (monthly or annual), plus 15% VAT. the administration sum is payable only after approval by the regional perway engineer. The quotation closes on 1 october 2026 at 10:00.
Closing: 1 October 2026 at 10:00 (submission method not specified in the document).
Scope: Monthly inspections and annual load testing of 11 lifting equipment items for PRASA.
Pricing: Bill of Quantities with rates per item per frequency; 15% VAT on subtotals.
Administration: Provisional sum for log-sheet renewal, payable only after Regional Perway Engineer approval.
No bid security, performance bond, or retention required.
Bidders must service all listed equipment types (lifting beams, rail grabs, slings, cranes, chain blocks, hoists, spreader beams, block and tackle).
No compulsory briefing or site visit indicated.
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Date & Time
Thursday, 01 October 2026 - 10:00
Venue
null
Categories
Request for Quotation
OLD LOCO ROAD,CAPITAL PARK - GEZINA - PRETORIA - 0084
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AI Document Analysis Stages
Description
Source: RFQ FOR THE CALIBRATION OF CODE 29.pdf (RFQ)21 Sept
2026
Tender Published
Tender was published
01 Oct
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
RFQ FOR THE CALIBRATION OF CODE 29.pdf
No summary available
BOQ Code 29 CALIBRATION.pdf
The Passenger Rail Agency of South Africa requires monthly inspections and annual load testing of lifting equipment used in rail maintenance, including lifting beams, rail grabs, slings, jib cranes, chain blocks, hoists, spreader beams, and block and tackle hoists. The work is covered by two bills of quantities and an administrative item, with pricing subject to 15% VAT.
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
Passenger Rail Agency of South Africa (PRASA)Contact Person
GLORIA MOKGOBI
Phone
043-700-2331
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R 317 024
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
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Procurement: Code 29 inspection, testing and certification of machines and equipment on an “as and when” required basis for a 12-month period in the Metrorail Gauteng Region
Issuing entity: Passenger Rail Agency of South Africa (PRASA)
RFQ number: 10374674
Type: Request for Quotation (RFQ)
Important Dates
Source: RFQ FOR THE CALIBRATION OF CODE 29.pdf (RFQ)Issue date: 21 September 2026
Closing date and time: 01 October 2026 at 10:00 CAT
Compulsory briefing: None (certificate of attendance marked N/A)
Bid validity period: 90 working days from closing date
Clarification deadline: Not specified in document
Contact Information
Source: RFQ FOR THE CALIBRATION OF CODE 29.pdf (RFQ)SCM enquiries:
Alternative SCM email: [email protected]
Complaints process:
Submission address (hand delivery only):
Ground Floor, Shosholoza Meyl Junction
Cnr Leyds and Simmonds Street
Braamfontein
Service delivery region: Metrorail Gauteng Region
Submission Guidelines
Source: RFQ FOR THE CALIBRATION OF CODE 29.pdf (RFQ)Submission method: Hand delivery only (no email or fax accepted)
Submission address: Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein
Closing date and time: 01 October 2026 at 10:00 CAT
Late submissions: Not accepted under any circumstances
Documents must be submitted in a sealed envelope
All bids must be on the official forms provided (not re-typed)
Mandatory returnable documents (Stage 1A – failure to submit = automatic disqualification):
Other mandatory documents (Stage 1B – missing items may be requested with 3 working days’ notice, else disqualification):
Standard forms required (each compressed to one line):
Validity period: 90 working days from closing date
PRASA may request extension of validity on same terms
Evaluation Criteria
Source: RFQ FOR THE CALIBRATION OF CODE 29.pdf (RFQ)Three-stage evaluation:
Stage 1 – Compliance (pass/fail):
Only bidders passing Stage 1 proceed
Stage 2 – Technical / Functionality (minimum qualifying score: 100/100):
Stage 3 – Price and Specific Goals (80/20 preference point system):
Objective criteria may be applied to award to other than highest scorer (negative track record, spreading awards, avoiding concentration, price materiality, specialised nature)
PRASA reserves right to split award among multiple providers
If highest scorer fails to sign contract within 14 days, provide security, meet conditions precedent, or finalise negotiations, award may go to next ranked bidder within validity period
Technical Specifications
Source: RFQ FOR THE CALIBRATION OF CODE 29.pdf (RFQ)Scope: Code 29 inspection, testing and certification of machines and equipment on an “as and when” required basis for a 12-month period in the Metrorail Gauteng Region
Key technical requirement: Bidder must be certified by SANAS for the calibration of equipment
Personnel requirements: CVs and certified certificates for all personnel assigned to the project
Detailed specification/scope of work provided separately as Annexure 01 (not included in extracted text)
Contract period: 12 months
No quantities or specific equipment lists provided in extracted text
Experience & Qualifications
Source: RFQ FOR THE CALIBRATION OF CODE 29.pdf (RFQ)Key personnel: CVs and certified certificates mandatory for all personnel assigned to the project
Enterprise certification: Must be certified by SANAS for calibration of equipment (core eligibility)
No minimum years of experience or number of reference projects stated
Track record considered under objective criteria (negative track record may justify award to lower scorer)
Quality Management
Source: RFQ FOR THE CALIBRATION OF CODE 29.pdf (RFQ)Quality requirement: Bidder must hold valid SANAS certification for calibration of equipment
Personnel competence: CVs and certified certificates required for all assigned personnel
No explicit quality management system (ISO 9001, etc.) or QA/QC plan requirements stated in extracted text
Warranty period of 1 year implies quality expectation
Annexure 01 (not extracted) may contain detailed quality specifications
Pricing Schedule
Source: RFQ FOR THE CALIBRATION OF CODE 29.pdf (RFQ)Two pricing documents required (both mandatory Stage 1A):
Rules:
Financial Requirements
Source: RFQ FOR THE CALIBRATION OF CODE 29.pdf (RFQ)Pricing currency: South African Rand (ZAR), inclusive of all applicable taxes
Price basis: Firm prices (fixed for contract duration)
Pricing format: Completed Pricing and Delivery Schedule (Section 4) and Bill of Quantities / Pricing Schedule (Section 10) – must use prescribed format; deviation may render bid non-responsive
Cost breakdown required
Price escalation basis and formula must be indicated (even if not applicable)
Discounts: Only unconditional discounts considered at final evaluation stage
Market-related price test: PRASA may negotiate if highest scorer’s price not market-related; may cascade to 2nd and 3rd ranked bidders; cancel RFQ if no agreement
Payment terms: Within 30 days of receipt of correct tax invoice (per PRASA General Conditions of Purchase)
No bid security, performance bond, or retention percentage specified
No minimum turnover or financial capacity threshold stated
Compliance Requirements
Source: RFQ FOR THE CALIBRATION OF CODE 29.pdf (RFQ)Central Supplier Database (CSD): Mandatory registration (MAAA number); only foreign suppliers with no local entity exempt
Tax compliance: Valid SARS TCS PIN or printed TCS certificate; each JV/consortium party must submit separate proof
COIDA: Letter of Good Standing required
SANAS certification: Mandatory for calibration of equipment (core technical requirement)
B-BBEE / Specific Goals (for preference points):
Standard declarations (mandatory completion and signature):
No CIDB grading required (not construction)
No local content percentage specified
No professional body registrations beyond SANAS
Disqualification risks: Missing Stage 1A documents, unsigned/omitted returnable forms, late submission, false declarations, non-compliance with tax/CSD/COIDA
Health & Safety
Source: RFQ FOR THE CALIBRATION OF CODE 29.pdf (RFQ)No explicit occupational health and safety (OHS) requirements, safety plans, or HSE compliance clauses identified in the extracted document text
General legal compliance clause requires adherence to all applicable national and local laws, which would include OHS Act
COIDA Letter of Good Standing required (workmen’s compensation compliance)
Contractual Terms
Source: RFQ FOR THE CALIBRATION OF CODE 29.pdf (RFQ)Contract basis: PRASA General Conditions of Purchase (GCC) apply, plus any special conditions in the order/contract
Contract duration: 12 months (as and when required)
Price adjustment: May include price adjustment amount calculated per formula stated in order/contract
Payment: Within 30 days of receipt of correct tax invoice; single currency other than ZAR allowed with one exchange rate
Delivery: On or before date stated in order; late delivery may incur penalty if specified
Acceptance: Title and risk pass to PRASA upon acceptance
Rejection: PRASA may reject non-compliant items/services with written notice; replacement/rework at supplier’s risk and expense
Warranty: Items warranted fit for purpose and free from defects for 1 year from acceptance (unless otherwise stated)
Indemnity: Supplier indemnifies PRASA against claims from negligence, IP infringement, statutory breach, defective design/materials/workmanship
Subcontracting: Only with PRASA’s prior written approval; prime contractor remains liable
Governing law: Republic of South Africa; non-exclusive jurisdiction of SA courts
Containers/packing: No payment unless stated in order
Assignment: Not addressed beyond subcontracting clause
Section
Source: RFQ FOR THE CALIBRATION OF CODE 29.pdf (RFQ)Covered in main evaluationCriteria section above; no additional criteria beyond the three-stage process described
Description
Source: BOQ Code 29 CALIBRATION.pdf (unknown)Bill of Quantities for Code 29 Calibration and Testing comprising monthly inspections and annual load testing of 11 lifting equipment items, plus administration for file and log sheet renewal.
Important Dates
Source: BOQ Code 29 CALIBRATION.pdf (unknown)Closing date: 1 October 2026 at 10:00
Technical Specifications
Source: BOQ Code 29 CALIBRATION.pdf (unknown)Scope: Monthly inspections and annual load testing of lifting equipment for PRASA.
Monthly inspection items (11):
Annual load testing items: same 11 equipment items, frequency annually.
Administration: Renewing file and log sheets (quantity 1, provisional). Payment upon approval by Regional Perway Engineer.
Pricing Schedule
Source: BOQ Code 29 CALIBRATION.pdf (unknown)Duplicate extract of selected equipment items (Chain blocks 1 Ton, Truck Mounted Hoist 2T, Beam concrete sleeper P2, Block and Tackle hoists 2T) for both monthly and annual frequencies.
Financial Requirements
Source: BOQ Code 29 CALIBRATION.pdf (unknown)Pricing: Bill of Quantities with inspection rate per item per frequency (monthly/annual). VAT at 15% applied to subtotals. Administration item is a provisional sum (quantity 1). Payment for administration item made only after approval by Regional Perway Engineer. No bid security, performance bond, or retention mentioned.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
These rules are linked to the work category, industry, or regulated service area.
Act 38 of 2000
Important for public-sector construction and infrastructure tenders that require contractor grading or construction procurement standards.
Relevant because this tender appears to involve engineering, technical design, maintenance, or regulated built-environment work.
Act 85 of 1993
Sets health and safety duties for contractors, employers and service providers working on public-sector sites.
Relevant because this tender appears to involve engineering, technical design, maintenance, or regulated built-environment work.
Act 46 of 2000
Relevant where professional engineering services or regulated engineering work may be required.
Relevant because this tender appears to involve engineering, technical design, maintenance, or regulated built-environment work.
Address
OLD LOCO ROAD,CAPITAL PARK - GEZINA - PRETORIA - 0084
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
23 Sept 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Key Personnel
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