Catering services for mayoral cup 2026 – RFQ in kwazulu-natal

Closing date: Tuesday, 29 September 2026 at 12:00

Bid documents available from: 22 September 2026

Event date: 03 October 2026 (catering service date)

Enquiries:

• Contact: Ms Bongiwe Shoba
• Telephone: 034 219 1500
• Role: SCM enquiries (also 034 219 1500, SCM Unit) during normal office hours

Submission address:

uMzinyathi District Municipality Offices

39 Victoria Street

Princess Magogo Building

Dundee, 3000

Tender box at the reception area

Submission method: deposit the completed bid document, clearly marked with the bid number and description, into the tender box at the reception area of the uMzinyathi District Municipality Offices, 39 Victoria Street, Princess Magogo Building, Dundee, 3000, before 12:00 on Tuesday, 29 September 2026. Bids will be opened in public at that time.

• Telegraphic, faxed, or emailed bids will not be accepted.
• Courier-delivered documents must be placed in the tender box, not handed to any municipal employee.
• The quotation must be submitted on the company letterhead.
• Returnable documents (all must be completed, signed, and submitted):
• MBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• MBD 3.1 (Pricing Schedule): must be stamped with company stamp and signed.
• MBD 4 (Declaration of Interest): discloses any connection to the state; a false declaration leads to automatic disqualification.
• MBD 6.1 (Preference Points Claim): claims B-BBEE points under the PPPFA 80/20 system.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• Full CSD report.
• Original certified copy of the owner's identity document (not older than six months).
• Proof of company registration (CIPC) or copy of ID if a sole proprietor.
• Recent municipal account (rates/taxes or services) in the bidder's name, not owing more than 90 days, or proof of residence with affidavit, or lease agreement.
• Same municipal account/proof for each director of the company.
• Bids from persons in the service of the state will not be considered.
• Failure to comply with any condition may invalidate the offer.

Evaluation will follow the Council Supply Chain Management Policy using the 80/20 Preferential Point System.

• Price and preference points will be scored under the 80/20 system.
• The municipality is not bound to accept the lowest or any quotation.
• Bidders must use the municipal tender document; failure to do so may invalidate the bid.
• Automatic disqualification applies for a false declaration on MBD 4 paragraph 3.14 or incorrect CSD information.

Catering services for principals and officials attending the 2026 Mayoral Cup at the Oval Sportsfield in Dundee on 03 October 2026.

• The service provider must be suitably qualified and experienced in catering.
• No further details on menu, quantities, or service levels are provided in the document.

Bidders must be suitably qualified and experienced service providers. No specific years of experience or reference projects are stated. The bid documents are available from 22 September 2026 at www.etenders.gov.za and www.umzinyathi.gov.za. Completed bids must be deposited in the tender box at the municipal offices before 12:00 on 29 September 2026.

The pricing schedule (MBD 3.1) must be completed, stamped with the company stamp, and signed. Prices must be firm and inclusive of VAT and disbursements. The quotation must be submitted on the company letterhead. No detailed bill of quantities or schedule of rates is provided.

Prices quoted must be valid for at least 90 days from the date of the offer.

Prices must be firm and inclusive of VAT and all disbursements.

No bid security, guarantees, or retention requirements are stated.

Mandatory documents:

• Full CSD report (Central Supplier Database registration).
• Original certified copy of owner's ID (not older than six months).
• Proof of company registration (CIPC) or ID for sole proprietor.
• Municipal account (rates/taxes or services) in the bidder's name, not owing more than 90 days, or proof of residence with affidavit, or lease agreement.
• Same municipal account/proof for each director of the company.
• Bidders must not be in the service of the state.
• False declaration on MBD 4 paragraph 3.14 or incorrect CSD information leads to automatic disqualification.
• B-BBEE: preference points claimed via MBD 6.1 under the 80/20 system; no specific B-BBEE level threshold is stated.

Prices quoted must be valid for at least 90 days from the date of the offer. Prices must be firm and inclusive of VAT and disbursements. No quotation will be considered from persons in the service of the state.

Adjudication follows the Council Supply Chain Management Policy using the 80/20 Preferential Point System. The municipality is not bound to accept the lowest or any quote. Use of the municipal tender document is compulsory.