Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
Joe Gqabi - 6091 - Joe Gqabi - 6091
Organization Type
GOVERNMENT
Published
28 Sept 2026
OCDS Reference
ocds-9t57fa-171937
Eastern cape transport department appoints a panel of service providers for learner transport services across the joe gqabi district for a 36-month period. The scope covers transport of qualifying and approved learners to and from schools via a detailed route database encompassing numerous primary, junior secondary, senior secondary and full-service schools. Distances per route range from 7 km to 110 km, with learner numbers ranging from 1 to 329 per route, requiring bidders to demonstrate capacity for extensive geographic coverage and variable passenger volumes.
Closing date and time: 26 October 2026 at 11:00 via eTender Publication Portal (eSubmission) only.
Six district clusters with separate bid numbers: Amathole (SCMU10-26/27-0017-A), Alfred Nzo (SCMU10-26/27-0017-B), Chris Hani (SCMU10-26/27-0017-C), Joe Gqabi (SCMU10-26/27-0017-D), OR Tambo (SCMU10-26/27-0017-E), Sarah Baartman (SCMU10-26/27-0017-F).
Six briefing sessions scheduled 2–13 October 2026 at 10:00 across the province; attendance not stated as compulsory but strongly advised.
Contract period: 36 months ending December 2029.
Standard SBD forms (SBD 1, 3.1/3.2/3.3, 4, 6.1, 6.2, 7.1/7.2, 8, 9) and Authority to Sign/Board Resolution required as returnable documents.
Technical enquiries: Ms Phumela Mehlo, 076 991 8568, [email protected]; SCM enquiries: Ms S. Buso, 064 880 6907, [email protected].
District-specific technical contacts listed for each cluster; bidders must direct queries to the relevant district contact.
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Date & Time
Monday, 26 October 2026 - 11:00
Venue
Bensonvale Hall Sterkspruit
Categories
Request for Bid(Open-Tender)
Joe Gqabi - 6091 - Joe Gqabi - 6091
AI Document Analysis Stages
Description
Source: BID NOTICE - SCMU10-2627-0017 - SCHOLAR TRANSPORT BID.pdf28 Sept
2026
Tender Published
Tender was published
26 Oct
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
BID NOTICE - SCMU10-2627-0017 - SCHOLAR TRANSPORT BID.pdf
The Eastern Cape Department of Transport is appointing a panel of service providers to transport qualifying and approved learners to and from schools across the province for a 36-month period ending December 2029. Bidders must submit their proposals via the eTender Publication Portal (eSubmission) by 11:00 on 26 October 2026.
FFINAL DOC Scholar 2627 TORs - JOE GQABI.pdf
The Eastern Cape Department of Transport is appointing a panel of service providers to transport qualifying and approved learners to and from schools across the province for a 36-month period. The contract will run from the beginning of the 2027/28 financial year to the last school day of the 2029 academic year. Bidders must be individual public transport operators with suitable vehicles (buses, midi buses, or minibuses) and must submit their bids electronically via the eTender Publication Portal by 26 October 2026 at 11:00.
Copy of ANNEXURE A_SCHOLAR TRANSPORT_FORM 2. xlsb.xlsx
The Eastern Cape Department of Transport is appointing a panel of service providers to transport qualifying and approved learners to and from schools across the province for a period of thirty-six (36) months. Bidders must submit Form 2, detailing all vehicles to be used under the contract, with full compliance required.
ST LOCKED DATABASE FOR SCM 2027.xlsx
The Eastern Cape Department of Transport is appointing a panel of service providers to transport qualifying and approved learners to and from schools across the Eastern Cape for a period of thirty-six (36) months. The attached schedule lists individual routes, schools, pickup points, distances, and learner numbers, indicating the scale and geographic spread of the service required.
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The Department of Transport in the Eastern Cape seeks to appoint a panel of service providers for scholar transport services for qualifying and approved learners to and from schools across the province for a 36-month period ending December 2029. The panel covers six district clusters: Amathole, Alfred Nzo, Chris Hani, Joe Gqabi, OR Tambo, and Sarah Baartman.
Important Dates
Source: BID NOTICE - SCMU10-2627-0017 - SCHOLAR TRANSPORT BID.pdf (TENDER)Closing: 26 October 2026 at 11:00.
Briefing sessions (attendance not stated as compulsory):
Contact Information
Source: BID NOTICE - SCMU10-2627-0017 - SCHOLAR TRANSPORT BID.pdf (TENDER)Technical enquiries:
SCM enquiries:
District technical contacts:
Submission address: eTender Publication Portal (eSubmission) online.
Service delivery: Schools across Eastern Cape province in six districts (Amathole, Alfred Nzo, Chris Hani, Joe Gqabi, OR Tambo, Sarah Baartman).
Submission Guidelines
Source: BID NOTICE - SCMU10-2627-0017 - SCHOLAR TRANSPORT BID.pdf (TENDER)Submission method: eTender Publication Portal (eSubmission) only.
Closing date and time: 26 October 2026 at 11:00.
Returnable documents: completed bid documents as required by the tender pack (standard SBD forms typically required).
No physical submissions accepted.
Returnable Documents
Source: BID NOTICE - SCMU10-2627-0017 - SCHOLAR TRANSPORT BID.pdf (TENDER)Completed bid documents must be submitted via the eTender Publication Portal (eSubmission) no later than 11:00 on 26 October 2026. Standard SBD forms (SBD 1, 4, 6.1, 8, 9, etc.) are typically required but not explicitly listed in the bid notice.
Technical Specifications
Source: BID NOTICE - SCMU10-2627-0017 - SCHOLAR TRANSPORT BID.pdf (TENDER)Scope: Provision of scholar transport services for qualifying and approved learners to and from schools in the Eastern Cape.
Contract period: 36 months, ending December 2029.
Panel appointment: Service providers will be appointed to a panel for six district clusters:
No detailed vehicle specifications, capacity requirements, or service levels provided in the bid notice.
Quality Management
Source: BID NOTICE - SCMU10-2627-0017 - SCHOLAR TRANSPORT BID.pdfTechnical enquiries are directed to Ms Phumela Mehlo (076 991 8568, [email protected]). District-specific technical contacts are listed for each cluster. No quality management standards, certifications, or QA/QC requirements are specified in the bid notice.
Section
Source: BID NOTICE - SCMU10-2627-0017 - SCHOLAR TRANSPORT BID.pdf (TENDER)Technical enquiries: Ms Phumela Mehlo, 076 991 8568, [email protected]
SCM enquiries: Ms S. Buso, 064 880 6907, [email protected]
Alfred Nzo: Mr M. Mantangayi, 066 301 7118, [email protected]
Chris Hani: Ms P. Maliwa, 083 700 9735, [email protected]
Joe Gqabi: Ms Z. Taleni, 076 561 2122, [email protected]
OR Tambo: Ms N. Koko, 072 481 7882, [email protected]
Sarah Baartman: Mr B. Manyosi, 066 304 3408, [email protected]
Technical Specifications
Source: ST LOCKED DATABASE FOR SCM 2027.xlsx (unknown)Scope: Appointment of a panel of service providers for learner transport services in the Joe Gqabi district of the Eastern Cape for a 36-month period.
Routes: The tender includes a detailed route database covering numerous schools (primary, junior secondary, senior secondary, and full-service schools) across the district.
Route data per entry: route number, school name (with EMIS number), route name, pickup point, distance (kilometres), and number of learners.
Distances range from 7 km to 110 km per route.
Learner numbers per route range from 1 to 329.
Multiple routes per school are common, serving different pickup areas.
Service covers transport of qualifying and approved learners to and from schools.
Description
Source: FFINAL DOC Scholar 2627 TORs - JOE GQABI.pdfAppointment of a panel of service providers for the provision of transport services for qualifying and approved learners to and from schools in the Eastern Cape for 36 months.
Important Dates
Source: FFINAL DOC Scholar 2627 TORs - JOE GQABI.pdf (TENDER)Closing date: 26 October 2026 at 11:00.
Clarification meetings (all at 10:00):
Bid documents available from 25 September 2026 at 09:00 on www.ectransport.gov.za and www.e-tenders.gov.za.
Contract anticipated to commence from beginning of 2027/28 financial year.
Contact Information
Source: FFINAL DOC Scholar 2627 TORs - JOE GQABI.pdf (TENDER)Technical enquiries:
Supply Chain enquiries:
eSubmission technical queries:
Issuing department address:
Province of the Eastern Cape
Department of Transport
Private Bag X0023
Bhisho, 5605
Submission Guidelines
Source: FFINAL DOC Scholar 2627 TORs - JOE GQABI.pdf (TENDER)Submission method: eTender Publication Portal (eSubmission) only.
Submission deadline: 26 October 2026 at 11:00.
No late, telephonic, posted, emailed or faxed bids accepted.
Returnable documents (all must be completed and signed):
Bids must be completed in black ink; errors struck through and initialed.
Any misrepresentation of vehicle type or licences disqualifies the bid.
Incomplete or conditional bids may be rejected.
Evaluation Criteria
Source: FFINAL DOC Scholar 2627 TORs - JOE GQABI.pdf (TENDER)Preference point system: 80/20 or 90/10 (PPPFA).
Evaluation stages: eligibility and compliance check first.
Preference for local operators (closest to pickup point based on CSD address).
The department may split routes among multiple operators.
The department aims to promote women, youth, military veterans, and people with disabilities.
No minimum qualifying score stated.
Technical Specifications
Source: FFINAL DOC Scholar 2627 TORs - JOE GQABI.pdf (TENDER)Scope: Provision of transport services for qualifying and approved learners to and from schools in the Eastern Cape.
Contract period: 36 months, running to the last school day of the 2029 academic year.
Modes of transport: buses, midi buses, and minibuses registered under the bidder's name.
Vehicles must be compliant for public transport operation and have a valid Certificate of Fitness.
All vehicles must be in the name of the bidder (company) or vehicle owner (if natural person).
Passenger Liability Insurance of at least R500,000 per vehicle required.
Successful bidders must register and use the Learner Transport Management System (LTMS) for operational monitoring, learner verification, route management, contract administration, payment certification, vehicle verification, and compliance management.
Each vehicle must have a compatible smart handheld device with signing capabilities, minimum OS version 12 (iOS or Android).
The Department will provide a mobile application (Driver's App) for monitoring.
Routes, pickup points, and learner numbers may change during the contract based on Department of Education enrolment.
The department may break down routes into smaller capacity vehicles if needed.
Only authorised pickup points to be used.
No fares to be charged to learners.
Services to commence on the 1st official day as stated in specifications or letter of acceptance.
Experience & Qualifications
Source: FFINAL DOC Scholar 2627 TORs - JOE GQABI.pdfOperator must be a licensed and suitably experienced local public transport operator.
No specific years of experience or key personnel requirements stated.
Operator must have vehicles registered in their name and compliant with public transport regulations.
Quality Management
Source: FFINAL DOC Scholar 2627 TORs - JOE GQABI.pdfDepartment monitors service quality and has access to all vehicles and relevant documentation.
Operator must exercise highest degree of skill, care, and diligence.
Operator must comply with Department's written instructions.
Operator must provide services to the satisfaction of the Department.
Operator must report any circumstances preventing service provision as soon as possible.
Pricing Schedule
Source: FFINAL DOC Scholar 2627 TORs - JOE GQABI.pdfPricing data and schedule are in Section 7 of the bid document.
Maximum route rates provided by Department of Transport.
Rates may be reviewed in consultation with stakeholders.
Monetary corrections applied from date of identification, not retrospectively.
Payment based on monthly invoice submission with proof of delivery.
Financial Requirements
Source: FFINAL DOC Scholar 2627 TORs - JOE GQABI.pdf (TENDER)Pricing: Maximum route rates provided by the Department of Transport; rates may be reviewed in consultation with stakeholders.
Monetary corrections for verified kilometres, errors, etc., applied from date of identification, not retrospectively.
Payment: Monthly invoice submission on or before the 7th day of each month, accompanied by list of learners ferried.
Payment subject to certification by the Department; certificate does not waive rights.
No bid security, guarantees, or retention mentioned.
Pricing data and schedule are in Section 7 of the bid document.
Compliance Requirements
Source: FFINAL DOC Scholar 2627 TORs - JOE GQABI.pdf (TENDER)CSD registration: Mandatory before closing date; verified throughout evaluation.
Tax compliance: Must be tax compliant at award and for contract duration; verified via CSD or SARS eFiling; tax PIN encouraged.
B-BBEE: Preference points claimed via SBD 6.1 under 80/20 or 90/10 system; specific thresholds not stated.
Operating licence: Not required at bid stage, but successful bidders must apply for Scholar Transport Operating Licence within 7 working days after contract signing.
Vehicle registration: All vehicles must be registered in bidder's name and verified with eNaTIS.
Passenger Liability Insurance: R500,000 per vehicle, proof required every 12 months.
Bidder must not be an employee of any organ of state or political office bearer.
No CIDB, CIPC, or local content requirements mentioned.
Health & Safety
Source: FFINAL DOC Scholar 2627 TORs - JOE GQABI.pdfOperator must take reasonable steps to ensure safety of passengers and property.
Operator indemnifies Department against claims from injury or damage caused by operator's negligence.
Operator must have passenger liability insurance of R500,000 per incident.
Operator must report any accident involving injury or death within 24 hours, with written report within 4 weekdays, and provide SAPS case number.
Operator must ensure vehicles are roadworthy and have Certificate of Fitness.
Operator may refuse to convey violent or abusive learners.
Contractual Terms
Source: FFINAL DOC Scholar 2627 TORs - JOE GQABI.pdfContract duration: 36 months, from commencement date to last school day of 2029 academic year.
No cession, delegation, or sub-contracting allowed.
Transport Operator acts as independent contractor, not employee.
Operator must maintain confidentiality of information.
Operator must provide proof of licences, permits, insurance within 2 working days of request.
Operator must notify Department within 7 days of any change in ownership control.
Operator must report accidents within 24 hours, followed by written report within 4 weekdays.
Operator must retain records for at least 3 years after contract end.
Department may access vehicles and documentation at reasonable times.
Department may access communication mobile devices used in contract.
Cancellation of scheduled trips not permitted unless instructed by Department, agreed in writing, due to unforeseen circumstances, or immediate danger.
Operator must inform Department within 24 hours of trip cancellation and recommencement.
Penalties for late/early trips: R200 (15-30 min late), R300 (30-45 min), R500 (45-60 min), R700 (>60 min).
Repeated non-performance may lead to contract review, suspension, or termination.
Dispute resolution clause available.
Order of precedence: Bid document, Letter of appointment, Allocation form, Completed Contract Forms.
Section
Source: FFINAL DOC Scholar 2627 TORs - JOE GQABI.pdfCSD registration is a prerequisite for evaluation.
Preference given to local operators based on CSD address.
Bids evaluated on eligibility and compliance first, then preference points.
Description
Source: Copy of ANNEXURE A_SCHOLAR TRANSPORT_FORM 2. xlsb.xlsxThis document is Form 2: Schedule of Existing Vehicles, an annexure for the scholar transport tender. It requires the transport operator to provide details of all vehicles to be used under the contract. Full compliance is required, including copies of any documents required by the form. Failure to comply will result in the bid being deemed non-responsive.
Submission Guidelines
Source: Copy of ANNEXURE A_SCHOLAR TRANSPORT_FORM 2. xlsb.xlsx (unknown)Returnable documents:
Submission method, address, number of copies, and packaging requirements are not specified in this document.
Technical Specifications
Source: Copy of ANNEXURE A_SCHOLAR TRANSPORT_FORM 2. xlsb.xlsx (unknown)Vehicle schedule requirement: Bidders must submit a complete schedule of all vehicles to be used for the scholar transport contract, including for each vehicle:
Full compliance with Form 2 is mandatory; failure to provide all details and required document copies will result in the bid being deemed non-responsive.
Compliance Requirements
Source: Copy of ANNEXURE A_SCHOLAR TRANSPORT_FORM 2. xlsb.xlsx (unknown)Mandatory compliance:
No other compliance requirements (tax clearance, B-BBEE, CIDB, etc.) are mentioned in this document.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
Struanway, Struandale, Gqeberha, 6200, South Africa
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
4
Last checked
28 Sept 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Contact
066-381-7987[email protected]www.ectransport.gov.zaStruanway, Struandale, Gqeberha, 6200, South Africa
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