Supply and delivery of instrumentation & control components (once off) to lethabo power station

Returnable documents must be submitted in the following folders:

• Commercial folder: Authorisation Form, Eskom Supplier Integrity, ITT, E-Tendering Help Manual acknowledgement form, company documents (CIPS, shareholdings, ID etc.), signed NEC, and financial documents if applicable.
• Technical folder: Datasheets.
• SDL&I folder: Valid B-BBEE certificate or affidavit, proof of ownership/shareholding, certified ID copies of shareholders, proof of disability (where applicable), SBD 6.2 Declaration Certificate for Local Production and Local Content, Annexure C Local Content Declaration – Summary Schedule, Annexure D Imported Content Declaration – Supporting Schedule to Annexure C, and Annexure E Local Content Declaration – Supporting Schedule to Annexure C.

Disqualification risk: Bidders who do not quote at least 80% of the items on tender will be automatically disqualified from further evaluations.

Returnable documents are organised into three folders:

• Commercial folder: Authorisation Form, Eskom Supplier Integrity, ITT, E-Tendering Help Manual acknowledgement form, company documents (CIPS, shareholdings, ID etc.), signed NEC, and financial documents if applicable.
• Technical folder: Datasheets.
• SDL&I folder: Valid B-BBEE certificate or affidavit, proof of ownership/shareholding, certified ID copies of shareholders, proof of disability (where applicable), SBD 6.2 Declaration Certificate for Local Production and Local Content, Annexure C Local Content Declaration – Summary Schedule, Annexure D Imported Content Declaration – Supporting Schedule to Annexure C, and Annexure E Local Content Declaration – Supporting Schedule to Annexure C.

Required evidence:

• Valid B-BBEE certificate issued by a SANAS accredited verification agency, or a sworn affidavit / CIPS affidavit.
• Proof of ownership / shareholding, preferably CIPC documentation, inclusive of shareholding breakdown.
• Certified ID copies of shareholder(s).
• Proof of disability where applicable.
• SBD 6.2 Declaration Certificate for Local Production and Local Content.
• Annexure C Local Content Declaration – Summary Schedule.
• Annexure D Imported Content Declaration – Supporting Schedule to Annexure C.
• Annexure E Local Content Declaration – Supporting Schedule to Annexure C.

Bidders must quote at least 80% of the items on tender or be automatically disqualified from further evaluations.

Bidders must quote at least 80% of the items on tender or be automatically disqualified from further evaluations.

This PAYE questionnaire is used to determine the tax classification of contractors supplying services or labour to Eskom Group of Companies. It applies to companies, close corporations, trusts, and individuals. The classification determines whether PAYE must be withheld from payments. The questionnaire is based on the Fourth Schedule of the Income Tax Act and is valid for the 2023/2024 tax year.

Enquiries:

• Contact: Eskom Corporate Tax Department
• Location: Megawatt Park
• Email: [email protected]

Returnable documents:

• Completed and signed summary sheet.
• Signed affidavits and declarations as directed by the questionnaire (Appendices 1–9 as applicable).
• Signed 'Particulars of person acting as representative' (Pack A) or 'Particulars of Individual' (Pack B).

Submission method:

• Submit the completed pack to the contractor's representative in Eskom.
• Copy Group Tax on the email: [email protected]

Contractors must complete and return the signed summary sheet, signed affidavits (Appendices 1-9 as applicable), and the 'Particulars of person acting as representative' or 'Particulars of Individual' section. Completed packs must be submitted to the contractor's representative in Eskom, with a copy to Group Tax at [email protected].

The questionnaire determines the contractor's tax classification (Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor) through a series of tests. The classification affects whether PAYE is withheld from payments. Key tests include:

• Residence test: must be a South African resident, or sign Appendix 9 and be referred to Eskom Group Tax.
• Number of employees exclusion: companies/CCs/trusts must employ three or more full-time employees who are not connected persons to qualify as independent contractors (Appendix 1).
• Connected person test: no connected person may personally render services to Eskom (Appendix 2).
• 80% income test: not more than 80% of income may come from one client (Appendix 4).
• Place, control and supervision test: duties must not be performed mainly at Eskom premises nor subject to Eskom's control (Appendix 3).
• Dominant impression test: a series of questions determines whether the contractor is independent or a personal service provider/employee. If classified as a dependent contractor or personal service provider, PAYE will be withheld.

This is a PAYE questionnaire for service contracts with Eskom Group of Companies. It applies to contractors supplying services or labour to Eskom Holdings SOC Ltd and its subsidiaries. The questionnaire establishes whether a contractor is classified as an Independent Contractor, Personal Service Provider, Labour Broker, or Dependent Contractor for tax purposes. It is based on tax legislation for the 2023/2024 tax year.

PAYE withholding rules:

• Labour broker with valid IRP30: no PAYE withheld, IT3(a) code 3617 issued.
• Labour broker without valid IRP30: PAYE withheld at individual rates until certificate provided, IRP5 code 3617 issued.
• Dependent contractor/personal service provider: PAYE withheld at prevailing rates, coded 3601 or 3616 on IRP5.

PAYE withholding:

• If classified as a dependent contractor or personal service provider, PAYE will be withheld from payments at the prevailing tax rate.
• If classified as a labour broker and a valid IRP30 certificate is provided, no PAYE is withheld; an IT3(a) certificate with code 3617 is issued.
• If a valid IRP30 certificate is not provided, PAYE is withheld until the certificate is provided.
• Payments to dependent contractors/personal service providers are coded 3601 or 3616 on the IRP5.

Contractors must complete the relevant evaluation pack (Pack A for companies/CCs/trusts, Pack B for individuals) and sign the required affidavits and declarations. The pack is based on tax legislation for the 2023/2024 tax year and is subject to change.

The evaluation is a series of tests to determine the contractor's tax status. The tests include residence, number of employees, connected persons, 80% income, place/control/supervision, and dominant impression. The outcome determines whether the contractor is independent or a personal service provider/employee, and whether PAYE is withheld.

Eskom OHS Representative (signatory on the evaluation template).

Development Team: Diane Maunatlala.

Returnable OHS documents (all must be submitted, signed where required):

• Annexure B: signed acknowledgement of Eskom's OHS legal and other requirements.
• Health and Safety Plan: must address project/scope OHS risks and align with the health and safety specification.
• Detailed OHS costing: broken down, not a lump sum, based on overall scope of work.
• Baseline OHS Risk Assessment (BRA): with methodology used.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.
• OHS competency evidence: CVs, qualifications/certificates relevant to scope and risks.

OHS evaluation is a pass/fail assessment. Bidders must submit all listed OHS returnables. The outcome is a recommendation of 'Recommended' or 'Not Recommended'. No other eligibility criteria (e.g., CSD, B-BBEE, tax clearance) are stated in the provided document.

Scope of work: Supply and delivery of Instrumentation & Control Components (once off) at Lethabo Power Station. OHS requirements are high-risk, requiring a project-specific Health and Safety Plan and Baseline Risk Assessment.

OHS competency evidence required: CVs, qualifications and certificates relevant to the scope of work, risks, and OHS plan. Specific competencies to be listed by the bidder.

OHS compliance requirements (as per Annexure C1):

• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).
• Health and Safety Plan addressing project OHS risks.
• Detailed OHS costing (broken down, not lump sum).
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.
• OHS competency evidence (CVs, qualifications/certificates).

OHS requirements (high risk):

• Signed acknowledgement of Eskom's OHS legal and other requirements (Annexure B).
• Health and Safety Plan addressing project OHS risks, aligned with the health and safety specification.
• Detailed OHS costing (broken down, not lump sum, based on overall scope).
• Baseline OHS Risk Assessment (BRA) with methodology.
• Valid Letter of Good Standing (COIDA or equivalent).
• OHS policy signed by CEO, complying with OHS Act Section 7.
• OHS competency evidence (CVs, qualifications/certificates) relevant to scope and risks.

The document is the Eskom eTendering System Suppliers Help Manual. It explains how suppliers register and submit tender documents electronically, replacing physical submission. It does not describe the specific tender for Instrumentation & Control Components.

Closing date and time: 16 October 2026 at 10:00 (from the tender record). No other dates are stated in the document.

For problems with the Tender Bulletin, eTendering, or OpenText systems, contact the buyer responsible for the published tender. No specific contact details are provided in the document.

Submission is electronic only via the Eskom eTendering system.

• Access the system at https://eTendering.eskom.co.za (or via the TenderBulletin site at https://tenderbulletin.eskom.co.za).
• A CSD number is required to access the system.
• Register and verify your email, then log in with your email and password; an OTP is sent to your cellphone and email for verification.
• Select the tender reference number, then click "Create New Submission".
• Upload each required document under the correct category (Technical, Commercial, Finance, etc.).
• File size per document must not exceed 50MB; total size of all uploaded files must not exceed 900MB.
• Verify all required documents are uploaded, then click "Finalize Submission" and confirm with "Finalise and Close Submission".
• After finalising, an email confirmation with the submission ID is sent; keep this email for future reference.
• The system is compatible with most web browsers; Microsoft Edge is recommended.

No evaluation criteria are stated in the provided document. The document is a user manual for the eTendering system, not the tender-specific evaluation criteria.

The document is a user manual for the Eskom eTendering system. It does not contain technical specifications for the supply and delivery of Instrumentation & Control Components.

A CSD number is required to access the eTendering system and submit a bid.

The eTendering system is compatible with most web browsers, but Microsoft Edge is recommended.

Closing date: 08 November 2024

Returnable documents:

• Authorisation Form (Eskom 240-15811258 Rev 2): the tenderer must indicate its legal status (company, close corporation, partnership, joint venture, sole proprietor, or trust), complete the corresponding certificate, and attach the required certified proof (e.g. board resolution, members' resolution, power of attorney, joint venture agreement, or trust resolution). The authorised signatory must also complete and sign the summary table at the end of the form.

Eligibility is limited to the legal entity types recognised by the Authorisation Form: company, close corporation, partnership, joint venture, sole proprietor, or trust. The authorised signatory must be properly authorised by the relevant resolution or agreement, and the required certified supporting documents must be attached.

Joint ventures must attach a certified copy of the Joint Venture Agreement that includes a statement that all members are jointly and severally liable for contract execution, identifies the lead member, and sets out the ratios for dividing work and payment. A power of attorney signed by the legally authorised signatories of all joint venture members must also be attached.

The Eskom Supplier Integrity Pact is a binding agreement between Eskom and its suppliers that prescribes ethical behaviour. It applies to all Eskom Holdings SOC Ltd and its wholly owned subsidiaries, and to all existing and potential suppliers. The pact requires suppliers to read, complete, sign and submit the Integrity Declaration Form whenever they participate in any Eskom procurement process. It commits both parties to refrain from dishonesty, fraud, corruption, and anti-competitive practices such as under-pricing, collusion and bid rigging.

Closing date: 16 October 2026 at 10:00 (from tender record). No other dates are stated in the document.

Reporting unethical behaviour:

• Eskom Ethics office: [email protected]
• Eskom Forensic: [email protected]
• Toll-free hotline: 0800 11 27 22

Returnable documents:

• Eskom Integrity Declaration Form: must be completed, signed and submitted with every Eskom procurement participation. It incorporates a Declaration of Fair Tendering Practices and requires disclosure of any interest with Eskom employees/directors.
• Non-Disclosure Agreement (NDA): required to protect confidential information accessed during the procurement process.

Disqualification risks:

• Failure to submit the Integrity Declaration Form.
• Misrepresentation, false certifications or forged documents.
• Collusive bidding, bid rigging, or under-pricing.
• Offering gifts or business courtesies exceeding R1,500 to Eskom employees/directors.
• Undisclosed conflicts of interest with Eskom employees/directors.

Bidders must comply with the Eskom Supplier Integrity Pact. Non-compliance may lead to supplier discipline, including suspension from the Eskom Vendor Database and referral to National Treasury for inclusion on the List of Restricted Suppliers. No scoring or preference point system is stated in this document.

This document is the Eskom Supplier Integrity Pact, applicable to all Eskom Holdings SOC Ltd and its wholly owned subsidiaries. It applies to all existing and potential suppliers. It sets out ethical behaviour obligations, not technical specifications for the supply of goods or services.

No pricing schedule or payment terms are stated in this document.

No financial requirements are stated in this document.

Suppliers must:

• Maintain an impeachable standard of integrity in all business and personal dealings.
• Be familiar with Eskom's publicly available policies, procedures and codes affecting supply chain processes, including the Standard Conditions of Tender.
• Reject all improper business practices.
• Not abuse trust placed by Eskom employees or misuse opportunities for personal gain.
• Maintain and enhance professional competence.
• Adopt policies and practices aligned with Eskom's labour practices, employment equity initiatives and human relations policies.
• Not disclose confidential information without express consent from an authorised Eskom representative.
• Not misrepresent information or submit false certifications or forged documents.
• Avoid relationships with Eskom employees/directors that may be perceived as contrary to fairness, equitability, transparency, competitiveness and cost effectiveness.
• Disclose any interest or affiliation with Eskom employees/directors that may affect tender decisions.
• Not offer gifts or business courtesies exceeding R1,500 in value.
• Not engage in unethical or fraudulent dealings with Eskom employees/directors involved in evaluation, adjudication or negotiation.
• Not enter into dishonest or illegal agreements with other tenderers.
• Report any dishonest, fraudulent or inappropriate behaviour by Eskom employees to the Eskom Ethics office, Forensic office, or toll-free hotline.

The Integrity Pact is governed by South African law. The actions stipulated are without prejudice to any civil or criminal proceedings. The pact remains valid until replaced. If any provision is invalid, the remainder remains valid. Suppliers may be subject to a supplier discipline process and sanctions if found guilty of misconduct, including suspension from the Eskom Vendor Database and referral to National Treasury for inclusion on the List of Restricted Suppliers.

Suppliers must complete and submit the Integrity Declaration Form with every Eskom procurement participation. They must maintain an impeachable standard of integrity, avoid conflicts of interest, not disclose confidential information without consent, not misrepresent information, avoid relationships with Eskom employees/directors that may be perceived as contrary to fairness, not offer gifts exceeding R1,500, not engage in unethical dealings with evaluators, not collude with other tenderers, and report any dishonest behaviour to the Eskom Ethics office. Eskom undertakes to treat all tenderers fairly and transparently, requires employees to complete annual Declarations of Interest, and will implement a Supplier Discipline Process for contraventions, including suspension from the Vendor Database and referral to National Treasury.

No additional evaluation criteria beyond the integrity obligations are stated in this document.

Supply and delivery of Instrumentation and Control Components (once-off) at Lethabo Power Station. Tender number E3594GXGPLET. Issue date 28 September 2026. Closing 16 October 2026 at 10:00. Validity 120 days.

Closing date: 16 October 2026 at 10:00

Tender validity: 120 days from closing date

Clarification deadline: 5 working days before tender closing

Briefing/site visit: not applicable

Eskom Representative (all queries):

• Name: Tumelo Thokoa
• Telephone: 016 457 5807
• Email: [email protected]

Fraud/corruption reporting:

• Telephone: 0800 11 2722
• Email: [email protected]

Submission: via Eskom Tender Bulletin on Eskom E-tendering page (electronic only).

Submission method: electronic only, via the Eskom Tender Bulletin on the Eskom E-tendering page. No hard copies accepted. Upload documents under folders Technical, Commercial, Financial, and Other. All documents in PDF format; price list in PDF and Excel. Upload size per document 500 MB, total submission 4 GB. No zip/condensed files. If resubmitting, the latest version is accepted; previous submissions become null and void. Ensure submission status is marked complete.

Returnable forms (disqualifiable if not submitted by closing):

• Annexure A (Authorisation Form): authorises the signatory to bind the bidder; attach certified resolution/power of attorney as applicable.
• Annexure B (Acknowledgement Form): confirms receipt and completeness of tender documents.
• Annexure C (Tenderer's Particulars): bidder identification details.
• Annexure D (Integrity Pact Declaration): commits to ethical conduct and no collusion.
• Annexure G1-G4 (SBD 6.2 and local content declarations): required only if designated materials are included; declares local production and content.
• Annexure H (SBD 1): Invitation to Bid, completed and signed as the offer cover page.
• Annexure J (SBD 4): Bidders Disclosure, discloses any connection to state employees.
• E-tendering Help Manual acknowledgement form.

Returnable at closing (non-disqualifiable, 5 working days to cure):

• Annexure I (SBD 6.1): Preference Points Claim Form under PPPFA 2022.
• Tax clearance certificate (if not on CSD or no SARS PIN provided).
• NEC or other Contract, completed.
• Pricing schedule (PDF and Excel).
• JV documents if applicable: letter of intent or JV agreement, confirmation of single business entity, single designated bank account.
• Employment Equity compliance proof (for designated employers).
• COIDA certificate of good standing (South African tenderers).
• SHEQ documents as per scope (see SHEQ Folder on bulletin).
• Functionality/Technical criterion: datasheets for all quoted items.

Disqualification risks:

• Missing or unsigned disqualifiable returnables.
• Late submission.
• Quoting on less than 80% of items.
• Submitting more than one tender (unless as JV with joint and several liability).
• Conflict of interest, restricted by National Treasury, on Tender Defaulters list, or restricted by Eskom.
• Subcontracting 100% of the scope of work.

Evaluation stages:

1. Eligibility check (disqualifying if not met).
2. Basic compliance: eligibility, complete tender, mandatory returnables, CSD number.
3. Functionality (pass/fail):

• Datasheet submission for all quoted items (evaluation for acceptance).
• Lead time indicated on each item.
• Quote on at least 80% of items, else automatic disqualification.

4. Price scored out of 80 points.
5. Specific goals (B-BBEE) scored out of 20 points under 80/20 system.

Price evaluation:

• Inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, compared on Net Present Value.
• Unconditional discounts considered; conditional discounts applied at payment.

Specific goals points (80/20 system):

• Level 1: 20, Level 2: 18, Level 3: 14, Level 4: 12, Level 5: 8, Level 6: 6, Level 7: 4, Level 8: 2, Non-compliant: 0.
• Failure to submit B-BBEE evidence: not disqualified, but scores 0 for specific goals.

Ranking: total of price + specific goals, highest wins. Eskom may award to a tenderer other than the highest scorer if objective criteria justify.

Objective criteria (designated local content thresholds):

• Switchgear Instrument Transformers: 15%
• Busbars: 5%
• Housing: 25%
• Switching Devices: 5%

Scope: Supply and delivery of Instrumentation and Control Components (once-off) at Lethabo Power Station.

Key requirements:

• Datasheets required for all quoted items.
• Lead time to be indicated per item.
• Must quote on at least 80% of items.
• Successful tenderer may need to provide cataloguing information per item after award; materials must be labelled per Eskom specifications. Cataloguing line item must be quoted if required.

Designated local content thresholds apply (see evaluation criteria).

Performance security: if required, tenderer must select at least two financial institutions from Eskom's pre-approved list.

Pricing schedule/BOQ to be submitted in PDF and Excel. Prices evaluated inclusive of VAT, corrected for arithmetical errors, excluding contingencies, adjusted for variations, compared on Net Present Value. Unconditional discounts considered; conditional discounts applied at payment.

Cataloguing line item to be quoted if applicable.

Payment terms:

• Contracts below R50 million (incl. VAT): payment within 30 days of undisputed invoice.
• Contracts above R50 million (incl. VAT): payment within 60 days of undisputed invoice.

Security for performance:

• If a performance bond or demand guarantee is required, tenderer must select at least two financial institutions from Eskom's pre-approved list.

SDL&I financial obligations:

• Penalty of 1% of contract value for failure to meet SDL&I obligations.
• Eskom retains 1% of every invoice (excl. VAT) as security for SDL&I obligations, released upon fulfilment.

Pricing:

• Pricing schedule/BOQ to be submitted in PDF and Excel.
• Prices evaluated inclusive of VAT.

Mandatory:

• CSD registration (CSD number/report).
• Tax clearance: certified copy of tax clearance certificate required if not on CSD or no SARS PIN provided. Foreign suppliers with no SA footprint exempt.
• B-BBEE status proof: valid certificate (SANAS accredited), sworn affidavit, or CIPS affidavit. Required to claim preference points and as condition for award.
• Revenue ≤ R10m (EME): sworn affidavit acceptable.
• Revenue ≤ R50m (QSE): comply with QSE scorecard, or sworn affidavit if ≥51% black-owned.
• Revenue > R50m: valid B-BBEE certificate required.
• Employment Equity compliance proof (for designated employers, SA tenderers only).

Additional (if applicable):

• COIDA certificate of good standing (SA tenderers).
• SHEQ requirements per scope.
• Financial viability (financial statements) may be required.

Eligibility:

• Not under restriction to do business with Eskom or SOEs.
• Not from a country on international sanctions list.
• No conflict of interest.
• Not restricted by National Treasury or on Tender Defaulters list.
• Not restricted by Eskom.
• No subcontracting 100% of scope.
• JV/consortium must have agreement with joint and several liability.

B-BBEE proof: valid certificate (SANAS accredited), sworn affidavit, or CIPS affidavit. Documents to claim preference points: B-BBEE certificate/affidavit, proof of ownership/shareholding (preferably CIPC), certified ID copies of shareholders, proof of disability where applicable.

Affidavit validity requirements: deponent name and ID, designation, enterprise name and address, ownership percentages, total revenue and basis, financial year end, B-BBEE status level, empowering supplier status, same date signatures by deponent and Commissioner of Oaths, Commissioner must be independent.

SDL&I: B-BBEE improvement/retention plan within 30 days of contract signature. Level 4 must reach Level 3 by end of Year 1; Level 5-8 or non-compliant must reach Level 4 by end of Year 1. Local content target 100%. Jobs created/retained proposals required. Penalty 1% of contract value for non-compliance; 1% invoice retention.

SHEQ requirements apply as per scope. See SHEQ Folder on the bulletin for required documents.

COIDA certificate of good standing or proof of application required (South African tenderers only).

Safety/quality/environmental documents as required per scope of works – see SHEQ Folder.

Contract conditions: NEC3 SC (Supply Contract).

Payment terms: below R50m incl. VAT – 30 days; above R50m – 60 days from undisputed invoice.

Eskom may negotiate with preferred bidders if prices not market-related.

Subcontracting with subsidiaries discouraged; must be declared if done.

Tender validity: 120 days from closing.

Alternative tenders not allowed.

Cataloguing: successful tenderer may be required to provide cataloguing info; materials labelled per Eskom specs; cataloguing line item to be quoted.

SDL&I obligations: B-BBEE improvement/retention plan within 30 days of contract signature. Level 4 must reach Level 3 by end of Year 1; Level 5-8 or non-compliant must reach Level 4 by end of Year 1. Local content target 100%. Jobs created/retained proposals required. Penalty 1% of contract value for non-compliance; 1% invoice retention. Quarterly SDL&I reports required. SDL&I Implementation Schedule to be returned within 28 days after award.

Eligibility: not under restriction to do business with Eskom/SOEs; not from sanctions-list country; no multiple tenders; no conflict of interest; signed by authorised person; not restricted by National Treasury or on Tender Defaulters list; not restricted by Eskom; no 100% subcontracting. JV/consortium must have joint and several liability agreement.

Functionality: datasheets for all items, lead time per item, quote on ≥80% of items. Price scored out of 80. Specific goals out of 20 (80/20 system). B-BBEE points: Level 1:20, 2:18, 3:14, 4:12, 5:8, 6:6, 7:4, 8:2, non-compliant:0. Ranking by total. Objective criteria: designated local content thresholds – Instrument Transformers 15%, Busbars 5%, Housing 25%, Switching Devices 5%.

Supply of various items including disk drives, cameras, recorders, switches, fire protection equipment, sensors, gauges, meters, analyzers, transmitters, controllers, and related components.

Returnable documents: none specified beyond the datasheets and lead times noted under evaluation criteria.

Submission method: not stated in the specification document.

Closing time: 10:00 on 16 October 2026 (per tender record).

Functionality requirements:

• Bidders must quote on at least 80% of the items listed in the tender, otherwise the bid is automatically disqualified from further evaluation.
• A datasheet must be submitted for every item quoted; the datasheets will be evaluated for acceptance.
• Lead time must be indicated for each item quoted.

The scope is the supply and delivery of a wide range of instrumentation and control components for Lethabo Power Station. The specification lists detailed technical requirements for each item, including:

• Disk drives (e.g., hard drive for SICOMP EA, SMD emulator drive)
• CCTV and network cameras (e.g., NTI-40012-V3, P1425-LE MK II)
• Network video recorders (e.g., NVRSOLO PLUS)
• Network switches (e.g., Netgear GS110TP)
• Fire protection equipment: fusible plugs, fire alarm glass, audible/visual alarms, fire call points, sprinklers (various temperature ratings), sirens
• Sensors and transducers: LVDT displacement indicators, temperature sensors, flame monitors, pressure switches, flow meters, level transmitters (radar, ultrasonic), speed pick-ups
• Gauges: pressure, compound, differential pressure, vacuum, dial thermometers
• Thermocouples (types E, K, J) and RTD PT100 detectors
• Electrical meters: ammeters, voltmeters, panel meters
• Analyzers: oxygen, hydrogen, CO2, moisture, pH, silica
• Transmitters: flow, level, speed, differential pressure
• Controllers: thyristor drive, speed controller, voltage controller
• Valve positioners, signal converters, signal conditioners
• Repair kits, sight glasses, thermostats, and various other components

Each item is identified by a unique material code (e.g., 0179411, 0553808) and must be supplied in the specified quantity (EA = each).

Vendors are responsible for ensuring they are performing against the correct drawing revision number where applicable.

No specific compliance requirements (e.g., CSD, tax, B-BBEE, CIDB) are stated in the specification document.

No health and safety requirements are stated in the specification document.

No contractual terms are stated in the specification document. The document only provides item specifications and functionality requirements.

Functionality requirements: Submission of datasheet is required for all items quoted; evaluation will take place for acceptance of datasheets. Lead time to be indicated on each item quoted. Tenders must quote on at least 80% of the items or will be automatically disqualified from further evaluations.

Functionality requirements: Bidders must quote on at least 80% of the items or be automatically disqualified from further evaluations. Datasheets must be submitted for all items quoted; evaluation will take place for acceptance of the datasheets. Lead time must be indicated on each item quoted.

Scope of Work: Supply and delivery of Instrumentation and Control Components on a once-off order to Lethabo Power Station. Delivery place is Lethabo Power Station Main Stores. Transport requirements: roadworthy delivery vehicle appropriate to deliver material. Supplier gives notice of delivery, checks packing, contracts transport, pays costs, loads and unloads goods; Purchaser arranges access. Supplier provides packing lists, invoice, delivery note, test results, maintenance manuals. For international procurement, supplier handles export/import requirements and provides relevant documents.

Purchaser: Eskom Holdings SOC Ltd

Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg, 2199

Telephone: 011 800 8111

Supply Manager: Lethabo Power Station

Address: Private Bag X 415, Vereeniging, 1830

Telephone: +27 16 457 5267

Email: not stated

Returnable documents (all must be completed, signed and submitted):

• C1.1 Form of Offer and Acceptance: the offer cover page, signed by a duly authorised representative, stating the offered total price exclusive of VAT, VAT at 15%, and the total inclusive of VAT.
• C1.2 Contract Data Part 2 (Supplier's data): complete company details, tendered total of Prices, price schedule reference, risk register items, delivery date, programme reference, and overheads/profit percentage.
• C1.3 Proforma Securities: performance bond (if required) must be issued on the bank's letterhead exactly as per the pro forma.
• C2.2 Price Schedule: completed with rates and quantities.
• Schedule of Deviations (if any): only deviations recorded here are valid.

Submission method: not stated in the document. Closing time: 10:00 on 16 October 2026 (from tender record).

The document does not describe the evaluation method, scoring split, or minimum qualifying score. The contract is a NEC3 Supply Contract (SC3) and the price schedule is the basis for payment. Low performance damages apply: 1% per day for delivery of incorrect specification (material) and 1% per day for not meeting quality standards including documents, up to a maximum of 10% per line item.

Scope: Supply and delivery of Instrumentation and Control Components on a once-off order to Lethabo Power Station.

Delivery place: Lethabo Power Station Main Stores.

Transport: Supplier must use a roadworthy delivery vehicle appropriate for the material.

Supplier responsibilities: give notice of delivery, check packing and marking before dispatch, contract and pay for transport, load and unload the goods.

Purchaser responsibility: arrange access to the delivery place.

Documents to be provided by the supplier: packing lists, copy of invoice, delivery note, test results and maintenance manuals.

For international procurement: supplier handles export/import requirements and provides licences, air waybill or bill of lading, bill of entry, customs worksheets, clearing agent invoice, and other import documents.

Price schedule items include (quantities in brackets):

• Disk drives (2 each of two types)
• CCTV cameras (6 and 3)
• Network video recorder (2)
• Fire alarm box glass (35)
• Audible visual alarm (11)
• Fusible plug (21)
• Fire call point (6)
• Fire sprinklers (various types, quantities 11 to 32)
• Siren/strobe light (17)
• LVDT displacement sensors (4 and 2)
• Electronic tachometer (2)
• Metering orifice (50)
• Temperature sensors (31 and 21)
• Vacuum gauge (quantity not stated)

Price schedule items include disk drives, CCTV cameras, network video recorder, fire alarm box glass, audible visual alarm, fusible plug, fire call point, fire sprinklers, siren/strobe light, LVDT displacement sensors, electronic tachometer, metering orifice, temperature sensors, and vacuum gauge. Quantities range from 2 to 50 per item. Vendors are responsible for providing correct drawing revision numbers where applicable.

Pricing: The Prices are the amounts stated in the price column of the Price Schedule. Where a quantity is stated, the Price is calculated by multiplying the quantity by the rate. The amount due includes the Price for each lump sum item completed, plus other amounts, less amounts retained. Any tax required by law is included.

Payment terms: Payment within 30 days after assessment and receipt of an undisputed tax invoice. Assessment interval is between the 25th day of each successive month.

Note: Eskom's standard payment term for contracts valued above R50 000 000 (including VAT) is 60 days.

Interest rate: publicly quoted prime rate of interest charged by Standard Bank of South Africa Limited.

Performance bond: 10% of the Contract Value, required if the supplier is deemed financially unstable. The bond must be issued by a bank acceptable to the Supply Manager before contract award.

Insurance: Supplier must provide insurance as per Insurance Table A (loss/damage to goods, liability for property damage, bodily injury, etc.). Purchaser provides insurance as per Insurance Table B.

Supplier's liability for indirect or consequential loss is limited to R0.00. Total liability limited to the value of the contract price.

Tax invoice: Supplier must provide a tax invoice within one week of receiving a payment certificate. Include Eskom's VAT number 4740101508 on each invoice.

B-BBEE: Supplier must notify the Purchaser within 7 days of any change in B-BBEE status. Updated verification certificate and supporting documentation must be submitted within 30 days of notification. If B-BBEE status decreases, the Purchaser may re-negotiate or terminate the contract. Failure to notify may constitute grounds for termination.

Joint ventures: If the supplier is a joint venture or consortium, all members are jointly and severally liable. The key person with authority to bind the supplier must be notified to the Supply Manager within two weeks of the Contract Date. Composition may not be altered without written consent.

Cession/assignment: Supplier may not cede, delegate or assign rights or obligations without written consent.

Confidentiality: Supplier must not disclose contract information, and images of the goods require prior written consent.

Ethics: Supplier must not engage in coercive, collusive, corrupt, fraudulent or obstructive actions. The Purchaser may terminate if such action is taken.

Health, safety and environment: Supplier must comply with all applicable health, safety and environmental laws and regulations, and ensure subcontractors do the same.

Asbestos: If asbestos is encountered, the Purchaser manages it. Supplier personnel may stop work and leave the area until declared safe. Removal/disposal is done by a registered asbestos contractor at the Purchaser's expense.

Nuclear liability: Purchaser indemnifies supplier against nuclear damage (Koeberg), except in cases of unlawful intent or unauthorised presence.

No specific CSD, tax clearance, CIDB, or CIPC requirements are stated in the document.

Supplier must take all reasonable precautions to maintain health and safety of persons. Prices must include sufficient amount for compliance with health and safety laws and regulations. Supplier must comply with all applicable health and safety laws, rules, guidelines and procedures, and ensure subcontractors and others under its control do the same.

Asbestos: If asbestos is identified, a risk assessment is conducted. If exposure above the action level is possible, immediate control measures and air monitoring are implemented. Supplier personnel may stop work and leave the contaminated area until declared safe. Removal and disposal of asbestos is done by a registered asbestos contractor at the Purchaser's expense.

Supplier must comply with all applicable environmental laws and regulations, and ensure subcontractors and others under its control do the same. Asbestos removal and disposal must be done by a registered asbestos contractor in line with South African legislation.

Contract Data Part 1: Purchaser is Eskom Holdings SOC Ltd (reg no: 2002/015527/30). Supply Manager at Lethabo Power Station. Law of contract: Republic of South Africa. Language: English. Period for reply: two working days. Starting date: TBC. Delivery date as stipulated on purchase order. First programme within one week after kick-off meeting; revised programmes at intervals no longer than one week. Defects date: 52 weeks after delivery of each purchase order. Defect correction period: 1 week or as agreed. Payment assessment interval: between 25th day of each successive month. Currency: South African Rand. Payment within 30 days after assessment and receipt of undisputed tax invoice. Interest rate: publicly quoted prime rate of Standard Bank. Additional Purchaser's risks: obsolete goods, preservation, change in works information. Supplier's liability for indirect/consequential loss limited to R0.0. Total liability limited to value of contract price. End of liability date: one year after delivery. Adjudicator from ICE-SA panel, appointed by AFSA if no agreement. Tribunal: arbitration in Johannesburg under Association of Arbitrators rules. Delay damages: 2% per day per line item, capped at 10%. Performance bond: 10% of contract value if financially unstable. Low performance damages: 1% per day for incorrect specification or not meeting quality standards, up to 10%. Additional conditions Z1-Z15 apply.

The document does not describe the evaluation method or scoring. Low performance damages apply: 1% per day for delivery of incorrect specification (material) and 1% per day for not meeting quality standards including documents, up to a maximum of 10% per line item.

The document is the Eskom Supplier Quality Management Specification (240-105658000, Rev 3), which sets minimum quality requirements for all existing and potential Eskom suppliers.

It defines quality criteria for selection, evaluation, vendor registration, management, monitoring, assessment and auditing of suppliers.

Eskom aims to partner with suppliers who demonstrate commitment to developing, implementing and maintaining a QMS conforming to ISO 9001.

The specification applies throughout Eskom Holdings Limited divisions, its subsidiaries, suppliers, and sub-suppliers, and forms part of all RFI/RFQ/RFP and contracts for procurement of products and services.

Closing date: 16 October 2026 at 10:00 (from tender record).

No briefing or site visit dates are stated.

No named contacts are provided in the document.

Department: Supply Chain Management (from tender record).

Returnable documents (all must be completed, signed and submitted with the bid):

• Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001): acknowledges and accepts Eskom's supplier quality requirements.
• Quality documentation as per the applicable category (1, 2, 3 or 4) indicated in Form A, using the List of Tender Returnables (240-12248652).
• Any other returnables listed in the List of Tender Returnables document.

Submission method and address: not stated in the document.

Bidders must be registered on the Eskom supplier database.

Quality requirements are classified into four categories (1, 2, 3 or 4); only one category applies per procurement process, as indicated in Form A.

Category 1: submit a valid ISO 9001 certificate, latest internal and external audit reports, a draft contract quality plan, an example ITP/QCP, documented information for control of externally provided processes, roles/responsibilities/authorities, and management review records.

Category 2: submit objective evidence of a developed, implemented and maintained QMS conforming to ISO 9001, including QMS manual, quality policy, quality objectives, control of documented information, internal audit procedure, control of nonconforming outputs, nonconformity and corrective action procedure, latest internal audit reports, draft CQP, example ITP/QCP, and other documented information.

Category 3: submit objective evidence of a developed QMS conforming to ISO 9001, including similar documented information as Category 2, draft CQP, example ITP/QCP, and other documented information.

Category 4: submit a quality method statement based on ISO 9001, signed/approved quality policy, quality objectives, documented information for control of externally provided processes, and roles/responsibilities/authorities specific to the project.

Supplier capability and capacity assessments may be performed prior to contract award for high-risk products, critical plant work, or special processes.

No scoring split or minimum qualifying score is stated.

Scope: Supply and delivery of Instrumentation & Control Components (once off) at Lethabo Power Station.

The document is the Eskom Supplier Quality Management Specification (240-105658000, Rev 3), which sets minimum quality requirements for all suppliers.

Suppliers must develop, implement, maintain and continually improve a quality management system (QMS) based on ISO 9001.

The specification applies to all Eskom divisions, subsidiaries, suppliers and sub-suppliers, and forms part of all RFI/RFQ/RFP and contracts.

Quality requirements are categorised into four levels (1 to 4) as selected by Eskom in Form A.

Sub-suppliers must meet the same quality requirements as the main supplier.

The main supplier is responsible for managing sub-supplier quality, including performance management programmes.

Eskom reserves rights of access to supplier facilities and information, and may appoint inspection agencies or resident quality inspectors.

Suppliers must manage nonconformities and nonconforming outputs as per the specification.

Preservation of goods and materials must be managed per the specification's preservation programme requirements.

The supplier must develop and implement processes and procedures to monitor, verify and document the quality of the scope of work for deliverables.

All stages of manufacturing, fabrication, assembly and installation must be controlled by a supplier's QCP/ITP that clearly identifies quality verifications and special attention to controls related to critical products and services.

QCP/ITPs must be reviewed and accepted by Eskom, and must allow for insertion of Eskom-specific requirements, including hold and witness points.

ITPs should cover materials certification, fabrication works, in-process inspections, final acceptance tests, packaging and pre-shipment/transportation, shipping/transportation inspections, preservation, site acceptance tests, construction and erection works, and pre-commissioning and commissioning tests.

All sub-supplier QCP/ITP activity must be performed using an Eskom-accepted supplier QCP/ITP.

Applicable codes, standards, and acceptance criteria documents must be available at the work location.

The supplier must ensure that sub-suppliers are provided with comprehensive inspection and testing protocols, including inspection checklists, report formats, and nonconformity resolution processes.

The supplier must establish processes and procedures for formal assessment of sub-supplier inspection and testing programmes.

Supplier processes and procedures for verification of purchased product compliance must obtain document return/review status prior to implementation.

The supplier's preservation management programme must address temporary, long-term, and in-transit preservation requirements, including protection against atmospheric conditions, coatings, electrical grounding or isolation, internal or external environment creation, protection against vibration, and structural integrity protection.

Quality audits and related quality performance reviews must be carried out by trained, accredited, and experienced personnel in accordance with documented procedures.

Personnel performing special processes (e.g., NDE, welding, coating, heat treatment) must be suitably qualified and, where applicable, registered with statutory bodies.

All personnel who perform activities that affect quality must have their training needs identified and documented, and training must be implemented in accordance with the company's training management and competency control procedures.

Training certificates must meet SETA requirements, including unit standard completion and accreditation number of service providers.

The supplier and sub-supplier must develop, implement, maintain and improve a formal QMS conforming to the latest ISO 9001 standard or any applicable standard.

The QMS must include documented information required by ISO 9001, such as quality manual, quality plans, work procedures, work instructions, and method statements.

Unless specifically excluded, the QMS must carry a valid ISO 9001 certificate from an accredited certification body.

The main supplier is responsible for defining and managing quality assurance and control elements applicable to sub-supplier scope of work.

The supplier must inform Eskom of any proposed changes to the QMS or staff that affect the quality system prior to implementation.

The main supplier must develop and implement a performance management programme for sub-suppliers, including verification of QMS, audits and surveillances, regular assessment of CQPs and reviews of QCPs, NC and defect management, inspection and test plans, and risk management.

Where specified, all individual products, services and processes must have a documented, implemented, reviewed and maintained contract quality plan (CQP) and/or quality control plan (QCP)/inspection and test plan (ITP).

CQPs must be developed in accordance with ISO 10005 and include management of records, free access for inspection, final documentation submission, special processes (welding, installation, etc.), personnel qualification, training needs, equipment and materials storage/preservation/maintenance instructions, and specific quality monitoring and verification activities.

QCP/ITPs must be reviewed and accepted by Eskom, and must allow for insertion of Eskom-specific requirements, including hold and witness points.

Once signed, ITPs and QCPs become addendums to the main contract.

A quality kick-off meeting will be held at the start of the contract and, if required, at the start of each subsequent phase.

The supplier must arrange coordination meetings with Eskom prior to placement of orders, with 14 days' advance notice.

Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or AIA.

Eskom reserves the right to appoint resident quality inspectors at the supplier's or sub-supplier's premises, with workspace provided at no cost to Eskom.

Eskom may appoint any organisation to perform quality assurance and quality control activities, and the supplier may not object or hinder such organisation.

Supplier capability and capacity assessments may be performed prior to contract award for high-risk products, critical plant work, or special processes.

The supplier must submit documented processes for conducting project scope of work quality audits and related quality performance reviews, and provide a schedule of anticipated quality audits at the time of first post-contract award CQP submission.

No pricing schedule, rates, bill of quantities, or payment schedules are stated in this document.

No pricing format, bid security, guarantees, retention, payment terms or financial capacity thresholds are stated in the document.

Bidders must be registered on the Eskom supplier database.

Bidders must complete and sign Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001).

Depending on the category, bidders must submit a valid ISO 9001 certificate (Category 1) or documented evidence of a QMS conforming to ISO 9001 (Categories 2-4).

Bidders must submit quality documentation as per the List of Tender Returnables (240-12248652).

Sub-suppliers must also meet the same quality requirements.

No B-BBEE level, CIDB grade, CSD registration, tax clearance or local content requirements are stated in the document.

The specification references Eskom's Safety, Health, Environment, and Quality (SHEQ) Policy (32-727) as an informative reference.

No specific health and safety requirements are stated in this document.

Eskom has rights of access to the supplier's information as determined by applicable legislation.

Eskom may oversee the supplier's audit programmes by participating in selected audits as an observer and by assessing the supplier during key work stages.

The supplier must ensure all operators are suitably qualified for special processes, and maintain records of qualification of procedures, processes and operators, available to Eskom at all times.

If the supplier fails to respond and rectify nonconforming products within stipulated contractual conditions, the Project Manager may apply contractual remedies in accordance with FIDIC/NEC contract.

Repeated nonconformities from the same supplier within 6 months or less must be escalated to management review committees of the BU/OU/Cluster/Divisions for adjudication; if unresolved, escalated to the supplier review committee for recommendation.

The supplier's preservation management programme must address preservation of valves, electrical motors, mechanical and rotating equipment, piping, instrumentation, flange faces, gaskets, coatings, insulation, and other materials, including special precautions such as periodic shaft rotation, engine turnover, and lubrication.

Preservation requirements must be clearly documented in purchase orders, work authorisations, and communications with sub-suppliers.

The supplier must ensure clear designation of sub-supplier responsibility for execution of all preservation management programme elements.

Eskom must have free and unrestricted access to all preservation records for inspection and audit.

Suppliers must develop, implement, maintain and continually improve a QMS based on ISO 9001.

The specification applies throughout Eskom Holdings Limited divisions, its subsidiaries, suppliers, and sub-suppliers, and forms part of all RFI/RFQ/RFP and contracts.

Suppliers must complete and sign Form A (Tender and Contract Quality Requirements for Supplier Quality Management Specification 240-105658000/QM 58 and ISO 9001) and return it with other returnables as listed in the List of Tender Returnables document (240-12248652).

Eskom supplier quality requirements are classified into four categories (1, 2, 3 and 4); only one category applies per procurement process.

Category 1 requires submission of a valid ISO 9001 certificate, latest internal and external audit reports, draft contract quality plan, example ITP/QCP, documented information for control of externally provided processes, roles/responsibilities/authorities, and management review records.

Category 2 requires objective evidence of a developed, implemented and maintained QMS, including QMS manual, quality policy, quality objectives, control of documented information, internal audit procedure, control of nonconforming outputs, nonconformity and corrective action procedure, latest internal audit reports, draft CQP, example ITP/QCP, and other documented information.

Category 3 requires objective evidence of a developed QMS, including similar documented information as Category 2, draft CQP, example ITP/QCP, and other documented information.

Category 4 requires a quality method statement based on ISO 9001, signed/approved quality policy, quality objectives, documented information for control of externally provided processes, and roles/responsibilities/authorities specific to the project.

Returnable documents: complete and sign the tender document, including the quality requirements form (Form A Cat 2).

Quality requirements as per 240-105658000 Specification and ISO 9001 Standard. Pre-contract award quality requirements apply.

OHS compliance is mandatory for all suppliers/contractors/tenderers working at or rendering services to Eskom. The supplier must understand and comply with the following documents (not limited to):

• Eskom contractor Health and Safety requirements standard 32-136
• OHS specification/requirements provided
• Occupational Health and Safety Act
• Compensation for Occupational Diseases and Illnesses Act

After contract award, the supplier is responsible for fully aligning its processes with Eskom's OHS requirements (policies, procedures, standards).

Penalties will be enforced on the main supplier for any non-conformance to Eskom or statutory OHS requirements, whether identified for the main supplier or its contractors/suppliers.

All employees (contractors/suppliers) must undergo the relevant Eskom induction.

The main contractor/supplier must:

• Demonstrate to Eskom the process and selection criteria used when appointing contractors and suppliers.
• Notify Eskom prior to appointing contractors or suppliers for commencement of work.
• Ensure contractors/suppliers have adequate resources and competencies.
• Be accountable for managing its contractors/suppliers to ensure compliance with applicable legal and Eskom requirements during contract execution.
• Monitor contractors/suppliers through audits and assessments regarding OHS compliance during work execution.
• Provide grounds for termination of work done by contractors/suppliers.
• Deal directly with contractors/suppliers (all tiers) regarding non-conformances/non-compliance, in terms of performance and penalty processes.

Eskom reserves the right to verify compliance when deemed necessary. The contractor may be instructed to provide copies of testimonials/references and contact details of clients (including Eskom) for whom the company has done previous similar work.

The Acknowledgement Form (Annexure B) must be signed by an authorised person (CEO/Director/Managing Director) and witnessed by two witnesses, confirming that the supplier has obtained copies of the above documents and understands them and the consequences of non-compliance.

OHS compliance is mandatory for all suppliers/contractors/tenderers working at or rendering services to Eskom. The supplier must understand and comply with the following documents (not limited to):

• Eskom contractor Health and Safety requirements standard 32-136
• OHS specification/requirements provided
• Occupational Health and Safety Act
• Compensation for Occupational Diseases and Illnesses Act

After contract award, the supplier is responsible for fully aligning its processes with Eskom's OHS requirements (policies, procedures, standards).

Penalties will be enforced on the main supplier for any non-conformance to Eskom or statutory OHS requirements, whether identified for the main supplier or its contractors/suppliers.

All employees (contractors/suppliers) must undergo the relevant Eskom induction.

The main contractor/supplier must:

• Demonstrate to Eskom the process and selection criteria used when appointing contractors and suppliers.
• Notify Eskom prior to appointing contractors or suppliers for commencement of work.
• Ensure contractors/suppliers have adequate resources and competencies.
• Be accountable for managing its contractors/suppliers to ensure compliance with applicable legal and Eskom requirements during contract execution.
• Monitor contractors/suppliers through audits and assessments regarding OHS compliance during work execution.
• Provide grounds for termination of work done by contractors/suppliers.
• Deal directly with contractors/suppliers (all tiers) regarding non-conformances/non-compliance, in terms of performance and penalty processes.

Eskom reserves the right to verify compliance when deemed necessary. The contractor may be instructed to provide copies of testimonials/references and contact details of clients (including Eskom) for whom the company has done previous similar work.

The main contractor/supplier must:

• Demonstrate to Eskom the process and selection criteria used when appointing contractors and suppliers.
• Notify Eskom prior to appointing contractors or suppliers for commencement of work.
• Ensure contractors/suppliers have adequate resources and competencies.
• Be accountable for managing its contractors/suppliers to ensure compliance with applicable legal and Eskom requirements during contract execution.
• Monitor contractors/suppliers through audits and assessments regarding OHS compliance during work execution.
• Provide grounds for termination of work done by contractors/suppliers.
• Deal directly with contractors/suppliers (all tiers) regarding non-conformances/non-compliance, in terms of performance and penalty processes.

Eskom reserves the right to verify compliance when deemed necessary. The contractor may be instructed to provide copies of testimonials/references and contact details of clients (including Eskom) for whom the company has done previous similar work.

Closing date: 31 August 2026

Occupational Health and Safety: The bidder must complete and submit the Eskom Baseline Risk Assessment (BRA) template, referencing procedure 32-520, covering all activities including delivery, travel, and on-site work. The BRA must be authorised by the designated person by 31 August 2026.

The bidder must complete the Eskom Baseline Risk Assessment (BRA) template, referencing procedure 32-520. The BRA must identify hazards and controls for all activities, including:

• Road travel: animals on road, bad road conditions, speeding, rural/dangerous roads, hijacking, working under pressure/long hours, use of cell phone while driving.
• On-site: uneven or slippery surfaces, climbing stairs without three-point contact.

Required controls include: vehicle roadworthiness checks, driver training, adherence to speed limits, emergency panic buttons, safety awareness, fatigue management, use of hands-free devices, adherence to life-saving rules, and K53 stop principle.

The BRA must be authorised by the designated person by 31 August 2026.

Supply and delivery of Instrumentation and Control (I&C) components, once off, to Lethabo Power Station. The contract period is three (3) months on an 'as and when required' basis.

Quality requirements are evaluated as Category 2 deliverables. Bidders must meet the Supplier Quality Management requirements (Revision 7) per specification 240-105658000. Two options are accepted for Section A:

• Option 1: Valid ISO 9001 certification by an accredited body. The certificate must be current, issued by an approved and authorised certification authority with recognised international accreditation, and its scope must cover the products/services being tendered. Score: 4.
• Option 2: Documented QMS that complies with ISO 9001:2015, evidenced by a QMS manual, quality policy, quality objectives, and documented information for control of documented information, nonconforming outputs, corrective action, and internal audits. Score: 7.

Section B (score 4): Evidence of QMS in operation, including an organisation chart and responsibility matrix, control of externally provided processes, an internal audit report, and management review records.

Section C (score 1): A draft Contract Quality Plan specific to the scope of work.

Section D (score 1): A draft or example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) from similar previous work.

Section E (score 2): Form A completed and signed, plus any additional requirements per the scope.

Total possible score: 19.

Bidders must complete and sign Form A as part of the quality requirements.

Bidders must complete and sign Form A as part of the quality requirements.

Quality requirements are evaluated as Category 2 deliverables. Bidders must meet the Supplier Quality Management requirements (Revision 7) per specification 240-105658000. Two options are accepted for Section A:

• Option 1: Valid ISO 9001 certification by an accredited body. The certificate must be current, issued by an approved and authorised certification authority with recognised international accreditation, and its scope must cover the products/services being tendered. Score: 4.
• Option 2: Documented QMS that complies with ISO 9001:2015, evidenced by a QMS manual, quality policy, quality objectives, and documented information for control of documented information, nonconforming outputs, corrective action, and internal audits. Score: 7.

Section B (score 4): Evidence of QMS in operation, including an organisation chart and responsibility matrix, control of externally provided processes, an internal audit report, and management review records.

Section C (score 1): A draft Contract Quality Plan specific to the scope of work.

Section D (score 1): A draft or example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) from similar previous work.

Section E (score 2): Form A completed and signed, plus any additional requirements per the scope.

Total possible score: 19.

Closing date: 27 January 2025

Mandatory returnable: E-Tendering Training Acknowledgement Form. It must be fully completed, signed, and submitted to Eskom within the prescribed period. Failure to submit it will render the bidder non-responsive and disqualified.

Mandatory returnable: E-Tendering Training Acknowledgement Form. It must be fully completed, signed, and submitted to Eskom within the prescribed period. Failure to submit it will render the bidder non-responsive and disqualified.

Submission of the fully completed E-Tendering Training Acknowledgement Form is mandatory. Failure to submit within the prescribed period results in disqualification.