Appointment of panel of service providers (CIDB 1-2) for maintenance work – free state development corporation tender

Closing date: 20 October 2026 at 12:00

Briefing session: N/A (non-compulsory)

Enquiry deadline: 16 October 2026

Bid validity: 120 days after closing date

Technical contact:

• Name: Tefo Matla
• Email: [email protected]
• Telephone: 051 065 0060

SCM contact:

• Name: Kelebogile Mokopi
• Email: [email protected]
• Telephone: 051 065 0060

Submission address:

33 Kellner Street

Westdene

Bloemfontein, 9301

Submission method: deposit in the bid box at 33 Kellner Street, Westdene, Bloemfontein, 9301.

Closing time: 20 October 2026 at 12:00. Late bids will not be accepted.

Bids must be submitted on the official forms provided, not re-typed.

Returnable documents (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder details and signature.
• SBD 4 (Declaration of Interest): discloses any connection to the state or procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
• SANAS accredited B-BBEE certificate or sworn affidavit.
• Proof of CSD registration.
• Valid Tax Clearance Certificate or Tax PIN.
• CIDB grading designation (tick the relevant block).
• Valid letter of good standing with COIDA.
• Registered Electrical Contracting Certificate (only for EB class).
• Reference letters, CVs, qualifications, locality proof, and health and safety plan as required for functionality.

Disqualification risks:

• Missing or unsigned returnable documents.
• Failure to meet mandatory requirements.
• Late submission.

Evaluation in three stages:

Stage 1 – Mandatory: CIDB grading 1 or 2; valid COIDA letter; Registered Electrical Contracting Certificate (EB only); CSD registration; valid Tax Clearance Certificate or Tax PIN. Failure disqualifies.

Stage 2 – Compliance: submit signed SBD 1, SBD 4, SBD 6.1, and B-BBEE certificate/affidavit. Failure disqualifies.

Stage 3 – Functionality (100 points, minimum 70 to qualify for panel):

• Capacity of contractor (30 points): CIDB Grade 1 – one project up to R500,000 or higher (15 points); CIDB Grade 2 – one project from R500,000.01 to R1,000,000 or higher (30 points). Reference letters with orders/appointment letters/completion certificates required.
• Qualification of key staff (30 points): NQF Level 6 built environment qualification (5 points); years of experience: 9+ (30), 7-8 (24), 5-6 (18), 3-4 (12), 1-2 (6), 0 (0).
• Locality (20 points): Free State based, with lease or municipal account not older than 3 months.
• Health and Safety Management (20 points): methodology (5), implementation plan (5), complete H&S plan (10).

Preference points: 80/20 system (price 80, specific goals 20). Specific goals: Black Women Ownership (10 points), Black Youth Ownership (10 points).

Scope: Establish a panel of service providers (CIDB Grade 1-2) to carry out maintenance and repairs on FDC properties for three years.

Property portfolio: Over 900,000 m² across Mangaung, Thabo Mofutsanyana, and Fezile Dabi districts. Includes industrial (868), commercial (40), residential (47), vacant land (101), and other properties.

Maintenance types:

• Emergencies: immediate attention (roof leakages, burst pipes, electrical disruptions, burglary/vandalism repairs).
• Normal, routine, and preventative maintenance: planned repairs.

Performance standards: professionalism, rapid response, regular inspections, effective communication, zero tolerance for misconduct, timely completion.

Monitoring: FDC technical staff create job requests and inspect completed work.

Work allocation: RFQs sent to panel members based on grading and class of work; statement of works/bill of quantities prepared by FDC.

Key personnel: must have relevant built environment qualification at NQF Level 6 (Diploma or equivalent) for 5 points; no qualification = 0. Years of experience (verified against CV): 9+ (30), 7-8 (24), 5-6 (18), 3-4 (12), 1-2 (6), 0 (0). Replacement of key personnel must have similar qualifications and experience. Locality: Free State based, with lease or municipal account not older than 3 months (20 points).

Performance standards: maintain professionalism and confidentiality, rapid response to emergencies, regular inspections and quality assurance checks, effective communication with FDC management, zero tolerance for misconduct/negligence/corruption, complete jobs timeously. FDC technical staff monitor and inspect completed work.

Mandatory:

• CIDB grading 1 or 2 (tick relevant block).
• Valid letter of good standing with COIDA.
• Registered Electrical Contracting Certificate (only for EB class).
• Proof of CSD registration.
• Valid Tax Clearance Certificate or Tax PIN.
• Not be a person in the service of the state, nor a company with directors who are state employees.

Compliance documents:

• SBD 1, SBD 4, SBD 6.1 (signed).
• SANAS accredited B-BBEE certificate or sworn affidavit (if not submitted, zero points for that criterion).
• For functionality: reference letters, CVs, qualifications, locality proof, health and safety plan.

Health and Safety Management (20 functionality points): submit a project-specific Contractor's Health and Safety Plan prepared by a competent person, with the preparer's name, CV, and proof of competence. Points: methodology/method statement (5), implementation plan (5), complete plan with risk assessment, emergency procedures, PPE controls, monitoring (10). No CV or unclear preparer means zero points.

Contract term: three years. Work is allocated via RFQs based on grading and class of works. No payment without a valid purchase order and signed job card. FDC may not appoint a provider if there are justifiable reasons, including inability to deliver on time. FDC may procure contractors outside the panel if needed. FDC may negotiate with preferred bidders to reduce costs, clarify scope, or improve service levels, subject to SCM prescripts.

Panel selection process: RFQs sent based on grading and class of works; statement of works/bill of quantities prepared by FDC; purchase order issued after quote and returnable documents. Emergency procurement follows internal SCM policy with shorter quotation periods. FDC may not appoint if justifiable reasons exist (e.g., inability to deliver on time). No payment without valid purchase order and signed job card. FDC may negotiate with preferred bidders. 80/20 preference point system applies.

CIDB grading designations and expression value ranges: Grade 1 up to R500,000; Grade 2 from R500,000 to R1,000,000. Bidders must tick the block matching their CIDB grading. Required competencies depend on the size and type of job.

Three-stage evaluation: mandatory, compliance, functionality. Functionality total 100 points, minimum 70 to qualify. Capacity (30), key staff qualification (30), locality (20), health and safety (20). Preference points: 80/20 system (price 80, specific goals 20).