Supply, delivery, installation and servicing of hygiene services at ibtc near pretoria (gauteng) – REF ctc 45

Submission method: bid box at the department's premises (street address not specified in the document).

Closing time: 11:00.

Late bids are not accepted.

Bids must be submitted on the official forms provided; retyped forms are not permitted.

Returnable forms:

• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• SBD 7 (Contract Form): the successful bidder must complete and sign a written contract.

Proof of signing authority (for example a company resolution) must accompany the bid.

Bids that fail to provide or comply with the required particulars may be declared invalid.

Scope: supply, delivery, installation and servicing of hygiene services at IBTC near Pretoria, Gauteng Province.

No quantities, service levels, equipment specifications or site details are stated in the document.

Tax compliance:

• Bidders must be compliant with their tax obligations.
• A valid SARS Tax Compliance Status PIN must be submitted so the department can verify the taxpayer's profile and status.
• A printed TCS certificate may be submitted instead.
• Where no TCS PIN is available but the bidder is registered on the Central Supplier Database, a CSD number must be provided.

Consortia, joint ventures and sub-contractors: each party must submit its own TCS certificate, PIN or CSD number.

Conflict of interest: bids will not be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.

Foreign suppliers: those not resident in South Africa, without a branch, permanent establishment, RSA income source or RSA tax liability must complete the foreign supplier questionnaire in SBD 1 Part A.

The bid is subject to the Preferential Procurement Policy Framework Act, 2000, the Preferential Procurement Regulations and the General Conditions of Contract.

Returnable documents:

• SBD 4 (Bidder's Disclosure): must be completed and signed. Discloses whether the bidder or any director, trustee, shareholder, member, partner or controlling person is employed by the state, has a relationship with anyone at the procuring institution, or has an interest in another related enterprise. A false or incomplete disclosure disqualifies the bid.

Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified. Bidders must complete and sign SBD 4 (Bidder's Disclosure).

Returnable document

• SBD 6.1 (Preference Points Claim Form): must be completed and signed to claim preference points for specific goals; points not claimed on the form are forfeited.

Disqualification risk

• Preference points claimed without the supporting proof required by the tender are treated as not claimed.

Preference point system: 80/20 (applies to requirements up to R50 000 000 including all applicable taxes).

Points allocation

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Specific goals (20 points)

• Women ownership: 5 points
• Disability ownership: 5 points
• Youth ownership: 5 points
• Location of enterprise (local equals province) — Mpumalanga, Eastern Cape, Gauteng or KZN: 2 points
• B-BBEE status level 1 or 2, where the entity is a QSE or EME: 3 points

Conditions

• Bidders must indicate on the form how points are claimed for each preference point system.
• Failure to submit the required proof or documentation means the specific goal points are not claimed.
• The department may require a bidder to substantiate any preference claim before adjudication or at any later stage.

B-bbee

• B-BBEE status level 1 or 2 qualifies for 3 preference points, but only where the bidder is a QSE or an EME.

Returnable form

• SBD 6.1 (Preference Points Claim Form): claims preference points for specific goals and confirms the claimed points are true and correct; fraudulent claims may lead to disqualification, recovery of costs, cancellation of the contract, restriction from doing business with organs of state for up to 10 years and criminal prosecution.

Specific goals claimed under the 80/20 system, totalling 20 points:

• Women ownership: 5 points
• Disability ownership: 5 points
• Youth ownership: 5 points
• Location of enterprise (local equals province) — Mpumalanga, Eastern Cape, Gauteng or KZN: 2 points
• B-BBEE status level 1 or 2, where the bidder is a QSE or EME: 3 points

The 80/20 preference point system applies. Price carries 80 points and specific goals carry 20 points, out of a total of 100. A bidder that does not submit the proof or documentation required to claim specific goal points is treated as not claiming those points. The department may call for substantiation of any preference claim before adjudication or at any time afterwards.

Returnable document

• Supplier B-BBEE and ownership composition reporting template: must be completed by every supplier and returned together with the quotation documents.

Supplier B-BBEE and ownership composition reporting template

• Must be completed by every supplier and returned with the quotation documents.
• Records the quotation or bid number, description of goods or services, supplier name, bid amount, B-BBEE level, ownership composition (black ownership, youth, black women, disability, rural or township, cooperative, military veterans), SMME status (EME, QSE or large/generic) and the name, position, signature and date of the signatory.
• The information is used for reporting only and does not affect evaluation.

The B-BBEE and ownership composition reporting template is submitted for reporting purposes only; it does not prejudice the supplier and is not used as an evaluation criterion.

Returnable form

• Supplier B-BBEE and ownership composition reporting template: captures the quotation or bid number, description of goods or services, supplier name, bid amount, B-BBEE level, ownership composition (black ownership, youth, black women, disability, rural or township, cooperative, military veterans), SMME status (EME, QSE or large/generic) and signatory details. Completion and submission with the quotation documents is mandatory.