Supply and installation of stainless steel sidestep ladders for a sasseta vehicle

Closing

• Closing date and time: 09 October 2026 at 15:00.

Briefing

• No compulsory briefing or site visit is required for this RFQ.

Delivery

• Successful bidder must deliver and install within 5 to 7 working days.

Price validity

• Quoted price must remain valid for 90 days from the closing date.

Enquiries (bidding procedure and technical)

• Contact name: Kabelo Standisi
• Email: [email protected]
• Telephone: not stated in the document

Submission

• Method: email
• Submission email: [email protected]

Fraud reporting

• SASSETA Anti-Corruption Hotline: 0800 162 111

Delivery address

• Not stated in the document; installation is at SASSETA.

Submission method

• Email in PDF format only.
• Submission email: [email protected]
• Closing: 09 October 2026 at 15:00.
• Late submissions are rejected.
• Quotation must be on the bidder's own business letterhead, reflect all costs and a firm delivery date, and match the specification. A quotation inconsistent with the specification is disqualified.

Returnable documents (all to be completed, signed and submitted)

• SBD 1 (Invitation to Quote): the bid cover page, signed by a duly authorised delegate; proof of authority such as a company resolution must be attached.
• SBD 3.1 (Pricing Schedule – Firm Prices): records the all-inclusive, VAT-inclusive price and the quoted delivery period.
• SBD 4 (Bidder's Disclosure): declares any interest, state employment or related CSD-registered companies; a false or incomplete disclosure disqualifies the bid. Where a consortium, joint venture or sub-contractors are used, each party completes and signs its own SBD 4.
• SBD 6.1 (Preference Points Claim, Preferential Procurement Regulations 2022): claims the specific goal points; failing to claim on the form means the points are not awarded.
• CSD registration document showing the MAAA supplier number.
• General Conditions of Contract (GCC, Annexure A), initialled on every page.
• CIPC company registration documents.
• Certified copies of the identity documents of the company directors.
• Valid B-BBEE certificate or sworn affidavit (original or certified copy).
• CSD report.
• Medical certificate from a registered medical practitioner, only where disability points are claimed.

Signing and authority

• Only the SASSETA-issued SBD forms may be used; SBD forms from other entities are not accepted.
• Where the company has one director on CSD, that director must sign; any other signatory needs a company resolution.
• Where the company has more than one director on CSD, a resolution signed by the directors must be attached to authorise the signatory, and any other member signing also requires a resolution.

Disqualification risks

• Any mandatory form or document omitted or unsigned.
• Failure to disclose all active CSD-registered companies linked to the directors on SBD 4.
• A quotation that does not follow the specification.
• Submission after the closing time.

• SBD 1 (Invitation to Quote), completed and signed, with proof of authority attached.
• SBD 3.1 (Pricing Schedule – Firm Prices), completed and signed.
• SBD 4 (Bidder's Disclosure), completed and signed; each consortium, joint venture or sub-contractor party signs its own.
• SBD 6.1 (Preference Points Claim), completed and signed.
• National Treasury CSD registration document.
• General Conditions of Contract (GCC), initialled on each page.
• Valid CIPC company registration document.
• Company resolution where required to authorise the signatory.
• Documents supporting specific goal claims: B-BBEE certificate or sworn affidavit, CIPC documents, certified director identity documents, CSD report, and a medical certificate where disability points are claimed.

Preference point system

• 80/20 system, applied to requirements with a Rand value up to R1 000 000.
• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Price scoring

• 80 points awarded on the formula Ps = 80 x (1 − (Pt − Pmin) / Pmin), where Pt is the price under consideration and Pmin the lowest acceptable quotation.

Specific goal points (claimed on SBD 6.1)

• Black people ownership (100%): 10.00 points.
• Black women ownership (at least 30%): 5.00 points.
• Black youth ownership (at least 30%): 3.00 points.
• Black people with disability: 2.00 points.
• Total: 20 points.

Evaluation stages

• Compliance check of mandatory documents.
• Assessment against the functionality requirements and SASSETA's specifications.
• Preference points allocation.
• Proof or documentation not submitted means the related specific goal points are not awarded.
• SASSETA may request substantiation of any preference claim before or after adjudication.

Reservations

• SASSETA may cancel or delay the process, exclude services, negotiate terms including price, and is not obliged to accept the lowest quotation.

Scope

• Supply and install stainless steel sidestep ladders on the SASSETA vehicle.
• Vehicle: Ford Ranger bakkie 4X4.
• Quantity: two (2) stainless steel sidestep ladders.
• Installation type: once-off installation after the date of appointment.

Specification per ladder

• Material: 409 stainless steel, marine grade, rust free.
• Load rating: 150 kg weight capacity per side.
• Installation: bolt-on, no drilling required.
• Warranty: 5 years or 100 000 km.

Delivery period

• Delivery and installation within 5 to 7 working days.

Reporting and site conduct

• The service provider reports directly to the Auxiliary Practitioner as and when delivery takes place.

Travel and disbursements (where travel to a venue other than SASSETA is required)

• Mileage claimed at Department of Transport rates.
• Economy class flights only.
• Cost-effective ground transport such as Uber, Taxify, Gautrain or shuttle services for airport transfers.
• Group A vehicle hire; Group B only with SASSETA's approval on justifiable grounds.
• Accommodation limited to R1 400 per night per person, including dinner, breakfast and parking, at a B&B, hotel or equivalent.
• Invoices or receipts must be submitted, plus a Google map of the trip where a private car was used.
• All travel must be approved by SASSETA before it is undertaken.

Confidentiality and data

• Products and data produced under the project are SASSETA's confidential information; a confidentiality agreement forms part of the contract.
• POPIA applies; bid information is used only for supply chain and bid evaluation purposes and retained per SASSETA's records management policy.
• The SASSETA logo and intellectual property may not be used without written authorisation.

• Supply an all-inclusive price covering all expenses and applicable taxes.
• The pricing schedule (SBD 3.1) must clearly show the selling price based on the total estimated completion time.
• Offer valid for 90 days from the closing date.
• Travel mileage is reimbursed at Department of Transport rates.
• The schedule covers supply and installation of two stainless steel sidestep ladders.

Pricing format

• All-inclusive cost, firm price, inclusive of VAT.
• Unit cost and total cost to be shown on the pricing schedule (SBD 3.1).
• Price covers all phases and all expenses.
• A firm delivery period or date must be stated.
• Price valid for 90 days from the closing date.

Reimbursement

• Travel expenses reimbursed in line with Department of Transport rates.
• Accommodation capped at R1 400 per night per person, including dinner, breakfast and parking.

Bid security and guarantees

• Not stated in the document.

Contract form

• The successful bidder must complete and sign the written contract form (SBD 7).
• The General Conditions of Contract (Annexure A) forms part of the contract and must be initialled on every page.

Registration and tax

• Registered on the National Treasury Central Supplier Database (CSD) by the closing date and time, with the CSD number (MAAA) reflected in the quotation.
• SARS Tax Compliance Status PIN or printed TCS certificate; where no TCS is available but the bidder is on CSD, the CSD number suffices.
• Consortia, joint ventures and sub-contractors must each submit a separate TCS certificate, PIN or CSD number.
• No bids from persons in the service of the state, companies whose directors are in the service of the state, or close corporations whose members are in the service of the state.

Company documents

• Valid CIPC company registration documents.
• Certified copies of the directors' identity documents.
• Company resolution or proof of authority for the signatory.

B-bbee

• Valid B-BBEE certificate or sworn affidavit (original or certified copy) required to claim preference points; EMEs and QSEs may submit a sworn affidavit.

Forms

• SBD 1, SBD 3.1, SBD 4 and SBD 6.1 completed and signed, using only the SASSETA-issued forms.
• General Conditions of Contract (GCC) initialled on each page.

Failing to submit the documents required for specific goal points means those points are not awarded.

• The General Conditions of Contract (Annexure A) forms part of the contract with the successful bidder and must be initialled on every page.
• The successful bidder must complete and sign a written contract (SBD 7).
• Breach of the contract conditions entitles SASSETA to exercise its remedies, including those set out in the preference points claim form.

• Only the SASSETA-issued SBD forms may be submitted; SBD forms from other entities are not accepted.
• The SASSETA logo and intellectual property may be used only with written authorisation; unauthorised use may result in legal action.
• Suspected fraud or requests for payment to influence an award must be reported to the SASSETA Anti-Corruption Hotline on 0800 162 111.

• Register on the National Treasury Central Supplier Database (CSD) before the closing date and time, and reflect the CSD number in the submission.
• Submit a valid CIPC company registration document.
• Attach a signed company resolution: one is required where more than one director is listed on CSD, and where a single director signs for a company with additional directors.
• Initial every page of the General Conditions of Contract (GCC) and submit it.
• Complete and submit SBD 1, SBD 3.1, SBD 4 and SBD 6.1.
• Documents supporting specific goal claims must be submitted, otherwise those points are not awarded.

The 80/20 preference point system applies, for Rand values up to R1 000 000: 80 points for price and 20 points for specific goals.

• Bidders must indicate how they claim each preference point on the Preference Points Claim form.
• SASSETA may request proof of any preference claim.
• SASSETA may decline to select any respondent, negotiate terms, and is not bound to accept the lowest quotation.