Supply of branded promotional items (caps, bibs, lanyards and car magnets) for the qlfs parallel project

RFQ-112777 covers promotional items for the QLFS parallel run, closing on 06 October 2026 at 11:00.

Closing: 06 October 2026 at 11:00

No compulsory briefing or site visit is stated.

Bidding procedure and technical enquiries

• Contact: SCM RFQ Office
• Telephone: 012 336 0191
• Email: [email protected]

Submission

• Method: email
• Submission email: [email protected]

General organisation contact

• Email: [email protected]
• Telephone: +27 12 310 8911
• Address:

ISIbalo House

Koch Street

Salvokop

Pretoria, 0002

Private Bag X44

Pretoria, 0001

Submission method: email

Submission email: [email protected]

Closing time: 11:00

Bids must reach the correct email address by the stipulated time; late bids are not accepted.

Bids must be submitted on the official forms provided and may not be retyped.

Returnable documents:

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SARS Tax Compliance Status PIN, or a CSD number where no TCS PIN is available.
• B-BBEE status level verification certificate or sworn affidavit (EMEs and QSEs) to claim preference points.
• Foreign suppliers: completed foreign supplier questionnaire.
• Proof of authority to sign, such as a company resolution.
• On award: SBD 7 written contract form, to be completed and signed by the successful bidder.

Disqualification risks:

• Bids received after the closing time.
• Failure to provide or comply with the required particulars.
• Bids from persons in the service of the state, companies with such directors, or close corporations with such members.

Bids are subject to the Preferential Procurement Policy Framework Act, 2000 and the Preferential Procurement Regulations, 2022.

B-BBEE preference points are claimed only where a B-BBEE status level verification certificate or a sworn affidavit (EMEs and QSEs) is submitted.

Tax compliance is verified against the bidder's SARS Tax Compliance Status PIN or CSD number.

Bids from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state are not considered.

Foreign suppliers must complete the questionnaire on RSA residency, branch, permanent establishment, income source and tax liability.

No price/functionality split, preference point system (80/20 or 90/10) or minimum qualifying score is stated.

Supply of promotional items for the QLFS parallel run.

No quantities, item descriptions, delivery locations or standards are stated in the available document.

Tax compliance

• A valid SARS Tax Compliance Status PIN must be submitted so the department can verify the taxpayer profile and status.
• Where no TCS PIN is available but the bidder is registered on the Central Supplier Database, a CSD number must be provided.
• Consortia, joint ventures and sub-contractors must each submit a separate TCS certificate, PIN or CSD number.

B-bbee

• A B-BBEE status level verification certificate or a sworn affidavit (EMEs and QSEs) must be submitted to qualify for preference points.

State employment

• Bids are not considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.

Foreign suppliers

• Foreign bidders must complete the questionnaire covering RSA residency, branch, permanent establishment, income source and tax liability.

Authority

• Proof of authority to sign, such as a company resolution, must accompany the bid.

Enquiries

• Email: [email protected]
• Telephone: +27 12 310 8911

Head office

Private Bag X44

Pretoria, 0001

South Africa

ISIbalo House

Koch Street

Salvokop

Pretoria, 0002

Returnable form

• SBD 4 (Bidder's Disclosure): must be completed and signed by the bidder, disclosing employment by an organ of state, relationships with employees of the procuring institution, and interests in other CSD-registered enterprises.

Disqualification risks

• A bidder listed on the Register for Tender Defaulters or the List of Restricted Suppliers is automatically excluded from the bid process.
• Failure to disclose every active CSD-registered company linked to all directors results in disqualification.
• A disclosure found to be false results in disqualification and possible further action.

Mandatory disclosure

• SBD 4 (Bidder's Disclosure) must be completed and signed.
• Bidders must declare whether the bidder or any director, trustee, shareholder, member or partner is employed by an organ of state, and provide names, identity numbers and the organ of state concerned where applicable.
• Bidders must declare any relationship between themselves or connected persons and an employee of the procuring institution.
• Bidders must declare any interest held in other related enterprises, listing all CSD-registered companies linked to their directors with registration number and status.

Exclusion

• Listing on the Register for Tender Defaulters or the List of Restricted Suppliers disqualifies the bidder automatically.
• Non-disclosure of any active CSD-registered company linked to a director disqualifies the bid.

Supply of branded promotional items for the QLFS Parallel project: 100 black caps, 100 black bibs, 100 black lanyards and 200 car magnetic stickers, each as per the attached specifications.

Closing

• Date: 06 October 2026
• Time: 11:00

Offer validity

• The bid must remain valid for 30 days from the closing date.

Enquiries

• Email: [email protected]
• Telephone: +27 12 310 8911

Postal address

Private Bag X44

Pretoria

0001

Physical address

ISIbalo House

Koch Street

Salvokop

Pretoria

0002

Returnable document

• SBD 3.1 (Pricing Schedule – Firm Prices): the bidder must complete the line-item pricing table, sign the offer and submit it as the priced bid.

Pricing submission rules

• Only firm prices are accepted; non-firm prices and prices subject to exchange-rate variation will not be considered.
• Line-item prices must be entered exclusive of VAT; the grand total must be inclusive of VAT.
• The offer must remain valid for 30 days from the closing date.
• No submission channel, address, email or number of copies is stated in the available document.

Supply of branded promotional items for the QLFS Parallel project, as per the attached specifications.

Quantities

• Black Caps: 100
• Black Bibs: 100
• Black Lanyards: 100
• Car Magnetic Stickers: 200

All items must conform to the specifications attached to the bid.

Pricing schedule for firm prices (SBD 3.1) covering 100 black caps, 100 black bibs, 100 black lanyards and 200 car magnetic stickers, each as per the attached specifications. Line-item prices are exclusive of VAT and the grand total is inclusive of VAT. The offer is valid for 30 days from the closing date.

Pricing basis

• Firm prices only; non-firm prices and prices linked to exchange-rate movements are not accepted.
• Line-item prices exclusive of VAT; grand total inclusive of VAT.
• VAT may only be charged by suppliers formally registered as VAT vendors with SARS.

Offer validity

• 30 days from the closing date.

No bid security, guarantee, retention or payment terms are stated in the available document.

VAT

• A bidder may only add VAT to its pricing if it is a formally registered VAT vendor with SARS.

Returnable document

• SBD 3.1 (Pricing Schedule – Firm Prices): completed and signed priced offer.

No CSD, tax clearance, B-BBEE, CIDB or local-content requirements are stated in the available document.