Laboratory services for water quality analysis – vocma tender in free state

Closing date: 22 October 2026

Closing time: 11:00

No compulsory briefing session.

Procurement enquiries (SCM)

• Contact: Supply Chain Management
• Email: [email protected]

Technical enquiries

• Contact: Ephraim Matseba
• Email: [email protected]

Submit bid via the e-Tender Portal only — no hand-delivered bids are accepted. Bids must reach the portal by the closing time; late bids are rejected. All bids must be submitted on the official forms provided, completed and signed. A written contract form (SBD 7.2) must be signed by the successful bidder. The following forms and documents are returnable:

• SBD 1: Invitation to Bid, signed as the cover page.
• SBD 3.2: Pricing Schedule – Non-Firm Prices, prices valid for 120 days from closing date.
• SBD 4: Bidder’s Disclosure – declares whether any director/shareholder is employed by the state or has a relationship with the procuring institution; also discloses related enterprises.
• SBD 6.1: Preference Points Claim Form – claims B-BBEE preference points under the 80/20 system.
• SBD 7.2: Contract Form – Rendering of Services, binding offer and undertaking.
• Proof of tax compliance (SARS PIN, TCS certificate, or CSD number). Each party in a consortium/JV/subcontract must provide their own.
• B-BBEE certificate or sworn affidavit (for EMEs and QSEs) to qualify for preference points.
• Authority to sign (proof of authority) e.g., company resolution.

Failure to provide or comply with any required document may render the bid invalid.

Applicable preference point system: 80/20. Maximum points: Price 80, Specific Goals 20, total 100. Specific goals and points: Women Ownership 5, Disability Ownership 5, Youth Ownership (35 years and below) 5, B-BBEE status level contribution (Level 1 or 2, QSE or EME) 3. Total for specific goals: 20. Bidders must submit valid proof (B-BBEE certificate or sworn affidavit for EMEs/QSEs) to claim preference points. No minimum qualifying score stated.

The successful bidder will provide laboratory services to conduct water quality analysis on water quality samples for the Vaal-Orange Catchment Management Agency (VOCMA). Contract period: 36 months. Service includes all activities related to water quality analysis as per specifications. The supplier must comply with the standards and specifications in the bidding documents.

Goods and services must conform to standards in the bidding documents. If inspection is a bid condition, the supplier's premises must be open for inspection by the department. Cost of inspections/tests that pass is borne by the purchaser; costs for failed inspections are borne by the supplier. Rejected supplies must be replaced at supplier's cost. If the supplier fails to replace rejected supplies, the purchaser may procure substitute supplies at the supplier's expense.

Pricing schedule (SBD 3.2) for non-firm prices. Prices must be quoted in South African Rand and include all applicable taxes. The offer must remain valid for 120 days from the closing date. Price adjustments for escalation and rate of exchange variations are permitted as per the formula in the schedule. A breakdown of the price into factors (e.g., labour, transport) is required. Proof of exchange rates from a commercial bank may be required. The successful bidder will be required to enter into a written contract (SBD 7.2) at the quoted prices.

Pricing schedule: Non-firm prices (SBD 3.2), subject to price adjustments for escalation and rate of exchange variations according to the formula in the schedule. Prices must include all applicable taxes. Offer valid for 120 days from closing date. Pre-bidding testing costs are for the bidder's account. Failed inspections/tests costs are borne by the supplier. Performance security is required within 30 days of contract award as per GCC (amount not specified). Penalties may be deducted for late delivery; delay penalties calculated at the current prime interest rate per day on delayed portion. Payment shall be made within 30 days after invoice submission.

CSD registration: required unless tax compliance PIN/TCS certificate submitted; CSD number must be provided where applicable.

Tax compliance: bidders must be tax compliant and submit a SARS tax compliance status PIN, a printed TCS certificate, or a CSD number. Each consortium/JV/subcontractor party must submit separately.

B-BBEE: B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points. B-BBEE status level contributes to specific goal points.

SBD 4 (Bidder’s Disclosure): declare state employment, relationships, and related enterprises; false declaration leads to disqualification.

SBD 6.1: Preference points claim form.

SBD 9 (Certificate of Independent Bid Determination): certify no collusive practices.

SBD 8: Declaration regarding past SCM practices.

SBD 3.2: Pricing schedule.

Authority to sign: proof of authority (e.g., company resolution) required.

Foreign suppliers: complete the questionnaire for foreign bidders and provide required documentation.

No bids from persons in the service of the state, or entities with such directors/members.

Register for Tender Defaulters or List of Restricted Suppliers disqualifies the bidder.

Standard clauses apply regarding compliance with the Competition Act, prevention of collusive practices, and reporting to the National Prosecuting Authority. No specific health and safety requirements for this tender were stated. Bidders must comply with all applicable legislation and regulations.

The General Conditions of Contract (GCC) apply, covering: definitions, application, standards, use of contract documents and information, inspection, patent rights, performance security, packing, delivery, insurance, transportation, incidental services, spare parts, warranty, payment, prices, contract amendments, assignment, subcontracts, delays, penalties, termination for default, force majeure, termination for insolvency, settlement of disputes, limitation of liability, governing language, applicable law, notices, taxes and duties, and prohibition of restrictive practices. Special Conditions of Contract (SCC) prevail over GCC in case of conflict. The supplier must not assign the contract without consent. Subcontracts must be notified to the purchaser. Delays in performance may incur penalties; termination for default may result in restriction from doing business with the public sector for up to 10 years.

The applicable preference point system is the 80/20 system. Price carries 80 points, specific goals carry 20 points, total 100. Specific goals: Women Ownership 5, Disability Ownership 5, Youth Ownership (35 and below) 5, B-BBEE status level contribution (Level 1/2, QSE/EME) 3. Total 20. No minimum qualifying score is stated.