Disaster recovery services procurement - merafong city local municipality (3-year contract)

Closing date and time: 10 November 2026 at 10:00

Briefing session: none

Bid document availability: from 15 October 2026, weekdays 07:30 to 15:30

No briefing session for this bid.

Bid document enquiries:

• Name: Babalwa Tsotso
• Role: Bid document enquiries
• Telephone: 018 788 9697
• Email: [email protected]

SCM enquiries:

• Name: Mr. L Selemela
• Role: SCM Unit
• Telephone: 018 788 9500

Submission address:

Bid Box 1

Revenue Section

Corner of Halite and Gold Street

Carletonville, 2499

Municipal address:

03 Halite

Carletonville, 2499

Submission method: sealed envelope deposited in Bid Box 1 at the Revenue Section, corner of Halite and Gold Street, Carletonville. The bid box is open 07:30 to 16:00 weekdays.

Closing: 10 November 2026 at 10:00. Bids opened in public immediately thereafter.

Envelope endorsement: bid number and bid description on the outside.

Bid validity: 90 working days.

Disqualification risks: late, incomplete, unsigned, pencil, correction fluid/tippex, fax or electronic submission; submission on non-original documentation.

Returnable documents:

• Proof of payment for bid document purchase (R1 486.09 VAT inclusive) — receipt must be secured in the bid.
• CSD registration report.
• Municipal rates and taxes account for company and all directors (CK documents), not owing more than 90 days; or lease agreement with 3 months bank proof of payment (statements not accepted).
• Certified ID copies for all shareholders/owners/partners on CK forms.
• CK1 company registration documents.
• Disclosure of family or business relationships with government officials.
• Disclosure of other ownership interests by directors/shareholders in related companies.

Bid document purchase:

• Fee: R1 486.09 VAT inclusive (non-refundable).
• Available weekdays 07:30 to 15:30 at 3 Halite and Gold Street, Carletonville, 2499.
• Also available electronically on eTenders portal and Merafong City Local Municipality website.
• Bank: Nedbank Current Account No. 1454087331.

Evaluation stages:

1. Compliance requirements (mandatory pass/fail).
2. Functionality assessment.

Scoring system: 80/20 preference points.

• Price: 80 points.
• Specific goals (B-BBEE and other preference points): 20 points.

Minimum functionality score: 70/100 to proceed to the next evaluation stage.

Procurement: appointment of a panel of service providers for disaster recovery services.

Client: Merafong City Local Municipality.

Contract period: three years.

Location: Merafong City Local Municipality, Gauteng.

Note: The advertisement does not specify technical scope details (RTO/RPO targets, infrastructure types, recovery time objectives, data volumes, or service level agreements). Bidders must obtain the full bid document for technical specifications.

Bid document fee: R1 486.09 VAT inclusive, non-refundable.

Proof of payment must accompany returnable documents.

Bid document fee: R1 486.09 (VAT inclusive), non-refundable.

Proof of payment for bid document must accompany returnable documents.

No other financial requirements stated in the advertisement (no bid security, performance bond, retention, or turnover threshold specified). Bidders must consult the full bid document for pricing format and any guarantee requirements.

Mandatory registrations and documents:

• CSD: registration on the Central Supplier Database with CSD report submitted.
• CIPC: company registration documents (CK1) required.
• Municipal compliance: rates and taxes account for company and all directors (per CK) not owing more than 90 days; or lease agreement with 3 months bank proof of payment.
• Identity verification: certified ID copies for all shareholders, owners, partners on CK forms.

Disclosure requirements:

• Family or business relationships with government officials — mandatory disclosure.
• Other ownership interests by directors/shareholders in related companies — mandatory disclosure.
• Failure to disclose either leads to disqualification.

B-BBEE: 80/20 preference point system applies; specific B-BBEE level thresholds not stated in advertisement. Bidders must consult full bid document for B-BBEE requirements and specific goals criteria.

CIDB: not applicable (IT services, not construction).

Local content: not specified in advertisement.

Bid validity: 90 working days.

Submission restrictions: bids must use original municipal documentation only.

Disqualification grounds: late, incomplete, unsigned, pencil, correction fluid/tippex, fax or electronic submission.

Municipal reservation: no obligation to accept lowest or any bid; right to accept whole or part, or to withdraw.

Disclosure obligations (mandatory; failure to disclose leads to disqualification):

• Family or business relationships with government officials.
• Other ownership interests held by directors or shareholders in related companies.

Evaluation stages:

1. Compliance requirements (mandatory pass/fail).
2. Functionality assessment.

Scoring system: 80/20 preference points.

• Price: 80 points.
• Specific goals: 20 points.

Minimum functionality score: 70/100 to proceed to next stage.