Sourcing property agents for leasing and purchasing of properties of ntcsa - professional property agent services tender

The eTendering system is a web-based platform for electronic submission of tender documents, replacing physical delivery to Eskom tender offices. Suppliers register with a CSD number, verify via OTP, and upload documents categorised as Technical, Commercial, Finance, etc. File size limits: 50 MB per file, 900 MB total. Submissions are finalised online and confirmed by email with a submission ID.

Closing date and time: 2 November 2026 at 10:00.

No compulsory briefing or site visit dates stated in this document.

Submission method: Electronic via eTendering portal (https://eTendering.eskom.co.za).

Registration: Suppliers must register on the portal using a valid CSD number; OTP sent to registered cellphone and email for verification.

File requirements: Maximum 50 MB per file; total upload size not exceeding 900 MB.

Document categories: Upload documents under correct categories (Technical, Commercial, Finance, etc.).

Finalisation: After uploading all required documents, click 'Finalize Submission' then 'Finalise and Close Submission'.

Confirmation: A confirmation email with submission ID is sent; retain for future enquiries.

Returnable forms: Not detailed in this manual; refer to the specific tender pack for mandatory forms (e.g., SBD 1, SBD 4, SBD 6.1).

CSD registration: Mandatory to access the eTendering system.

Tax compliance: Not specified in this document.

B-BBEE: Not specified in this document.

CIDB grading: Not applicable (non-construction).

Scope: Appointment of property agents to provide leasing and purchasing services for NTCSA properties.

Evaluation criteria summary:

• PPRA registration: 20 points (mandatory certificate)
• Company experience: 20 points (scaled by years)
• Agent qualifications: 20 points (CVs plus mandatory FFC)
• Method statement: 20 points (process quality and safety)
• National coverage: 20 points (provincial access)
• Minimum pass: 70/100

Compiled by:

• Name: Phelokazi Nqwelo
• Role: Middle Manager Real Estate
• Date: 16 September 2026

Compiled by:

• Name: Bronwyn Stolp
• Role: Middle Manager Real Estate
• Date: 16 September 2026

Approved by:

• Name: Lungile Motsisi (P.P)
• Role: Senior Manager Real Estate, Servitude and Land Management (Acting)
• Date: 16 September 2026

Technical evaluation: 100 points total, minimum qualifying score 70/100.

Scoring breakdown:

• PPRA registration: 20 points (certificate required; 0 points if none provided)
• Company experience and organogram: 20 points
• ≥ 10 years: 20 points
• 5–10 years: 10 points
• ≤ 5 years: 5 points
• Property agent CVs with Fidelity Fund Certificate (FFC): 20 points
• ≥ 10 years' experience with FFC: 20 points
• 5–10 years' experience with FFC: 10 points
• ≤ 5 years' experience with FFC: 5 points
• No FFC: 0 points (certificate mandatory for any score)
• Method statement (receipt of request to conclusion, quality and safety): 20 points
• Very well detailed and complete: 20 points
• Mostly detailed: 10 points
• Somewhat detailed: 5 points
• Poor or none provided: 0 points
• National geographical presence/access: 20 points
• All 9 provinces: 20 points
• 6 or fewer provinces: 15 points
• 4 or fewer provinces: 10 points
• 2 or fewer provinces: 5 points
• No indication / not operational: 0 points

Preconditions for scoring:

• PPRA registration certificate must be attached
• FFC must be attached for agent experience criterion; absence results in zero points for that criterion

Company-level requirements:

• PPRA registration certificate (mandatory, 20 points)
• Company profile with organogram
• Industry experience: ≥10 years (20 pts), 5–10 years (10 pts), ≤5 years (5 pts)

Individual agent requirements:

• CVs indicating years of experience
• Fidelity Fund Certificate attached per agent (mandatory for any points)
• Agent experience scoring: ≥10 years (20 pts), 5–10 years (10 pts), ≤5 years (5 pts)

Geographical capability:

• Evidence of presence or access across South African provinces
• Scoring: all provinces (20 pts), 6 or fewer (15 pts), 4 or fewer (10 pts), 2 or fewer (5 pts), none (0 pts)

Minimum threshold: 70/100 total technical score

Mandatory registrations and certifications:

• Property Professionals Regulatory Authority (PPRA): registration certificate required
• Fidelity Fund Certificate (FFC): required for each property agent; absence disqualifies scoring on experience criterion

Returnable documents:

• PPRA registration certificate
• Company profile with organogram
• Agent CVs with FFCs
• Method statement

Note: No B-BBEE, CIDB, CSD, or tax compliance requirements are stated in this technical evaluation document. These may appear in other tender documents.

Quality and safety must be addressed in the method statement (Criterion 4). This is a scoring consideration for the 20-point method statement criterion. No standalone health and safety plan or OHS requirements are specified in this document.

Five weighted criteria, 100 points total:

1. PPRA registration (20%): Certificate required; zero if absent
2. Company experience (20%): ≥10 years = 20 pts; 5–10 years = 10 pts; ≤5 years = 5 pts
3. Agent CVs with FFC (20%): ≥10 years = 20 pts; 5–10 years = 10 pts; ≤5 years = 5 pts; no FFC = 0 pts
4. Method statement (20%): Quality, structure, safety consideration; 0–20 pts
5. National presence (20%): All provinces = 20 pts; 6 or fewer = 15 pts; 4 or fewer = 10 pts; 2 or fewer = 5 pts; none = 0 pts

Threshold: 70% minimum to proceed

Mandatory returnable: E‑Tendering Training Acknowledgement Form (Template ID: 240‑9722574 Rev 1). The form must be fully completed and submitted to NTCSA within the prescribed period before e‑tendering. Failure to submit a fully completed form renders the bidder non‑responsive and disqualified from the procurement process. Submission channel and number of copies not specified in this document.

Only bidders who fully complete and submit the mandatory E‑Tendering Training Acknowledgement Form within the prescribed period are eligible. Non‑submission or incomplete submission results in disqualification.

Mandatory completion and submission of the E‑Tendering Training Acknowledgement Form. No other compliance requirements (CSD, tax, B‑BBEE, CIDB, etc.) are mentioned in this document.

Disclosing Party

• Organisation: National Transmission Company South Africa SOC Ltd
• Registration number: 2021/539129/30
• Physical address: Megawatt Park, Maxwell Drive, Sunninghill Ext.3, Sandton
• Postal address: P O Box 1091, Johannesburg 2000
• Telephone: +27 11 800 ….
• Fax: +27 11 800 ….
• Signatory requirement: No lower than an E-Band Manager

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NTCSA requires professional property agents to source and secure leased and purchased properties across all nine provinces. The agent will handle end-to-end property transactions including specification gathering, property identification, owner liaison, site meeting arrangement, negotiation, documentation finalisation and construction oversight. Requests are ad-hoc. Sourced premises must meet accessibility, configurability, parking, ablution, legislative compliance and asbestos-free requirements.

Compiled by:

• Name: Phelokazi Nqwelo
• Role: Middle Manager Real Estate

Supported by:

• Name: Bronwyn Stolp
• Role: Middle Manager Real Estate

Authorised by:

• Name: Lungile Motsisi
• Role: Senior Manager Real Estate, Servitude and Land Management (Acting)

Note: No email addresses or telephone numbers appear in the source document.

Technical evaluation: 100% functionality, no price component stated.

Minimum qualifying score: 70/100 to proceed to next evaluation stage.

Scoring breakdown:

• PPRA registration: 20% (certificate required; 0% if none provided)
• Company experience: 20%
• ≥10 years: 20%
• 5–10 years: 10%
• ≤5 years: 5%
• Property agent CVs with Fidelity Fund Certificate: 20%
• ≥10 years experience + FFC: 20%
• 5–10 years experience + FFC: 10%
• ≤5 years experience + FFC: 5%
• No FFC: 0 points
• Method statement (quality and safety): 20%
• Very well detailed and complete: 20%
• Mostly detailed: 10%
• Somewhat detailed: 5%
• Poor or none provided: 0%
• Company footprint across South Africa: 20%
• Presence/access to all 9 provinces: 20%
• At least 70% of provinces: 15%
• At least 50% of provinces: 10%
• Less than 50%: 5%
• No indication/not operational: 0%

Note: No minimum threshold for site evaluation; all bidders reaching that stage proceed.

Procurement: Professional property agency services for NTCSA (Eskom National Transmission Company South Africa SOC Ltd).

Coverage: National — all 9 provinces (Western Cape, Eastern Cape, Northern Cape, North West, Limpopo, Mpumalanga, Free State, Gauteng).

Agent responsibilities:

• Obtain property specifications from NTCSA (size, type, location)
• Identify and compile suitable properties for NTCSA review
• Liaise with property owners for lease or purchase negotiations
• Arrange site meetings for shortlisted properties
• Facilitate negotiations and obtain all necessary documentation from sellers/owners
• Finalise lease agreements and vendor registration (leasing)
• Finalise purchase agreements and source statutory documentation (purchasing)
• Oversee construction activities where applicable
• Respond to ad-hoc requests as and when required

Premises requirements:

• Close to amenities; accessible by public transport; connected to main roads
• Easy highway access
• Configurable for open-plan and enclosed workstations, boardrooms, conferencing facilities
• Storage space available or creatable
• Adequate parking: basement, covered and open-plan
• Ablution facilities for male and female staff, compliant with OHSA and National Building Regulations, including disability access
• Compliance with OHSA and National Building Regulations
• Free from hazardous materials, specifically asbestos

Current estate context:

• Approximately 1 200 employees across substation buildings, Distribution-owned buildings and leased premises
• Growing demand for offices, stores and workshops in remote and suburban areas
• New offices required where headcount growth has outgrown existing space

PPRA registration: mandatory, certificate required.

Company experience: scored by years of industry experience (≥10 years = full points, 5–10 years = partial, ≤5 years = minimal).

Property agent experience: CVs required showing years of experience; Fidelity Fund Certificate mandatory for each agent submitted.

Geographical footprint: presence or access across South African provinces is scored.

Mandatory registrations and certifications:

• PPRA (Property Professionals Regulatory Authority) registration: required, with certificate to be submitted
• Fidelity Fund Certificate (FFC): required for each property agent whose CV is submitted; absence results in zero points for that criterion

Quality standard:

• ISO 9001 Quality Management Systems (normative reference)

Applicable legislation and standards:

• Occupational Health and Safety Act
• National Building Regulations and Building Standards
• Eskom Real Estate Standards

Records:

• All records must comply with Eskom records management policy

Premises must be free from hazardous materials, specifically asbestos.

Ablution facilities must comply with OHSA and National Building Regulations, including provision for people with disabilities.

All premises must comply with the Occupational Health and Safety Act and National Building Regulations.

Technical evaluation only, 100 points total, minimum 70/100 to advance.

PPRA registration proof: 20 points (all or nothing)

Company experience with organogram and profile: 20 points (≥10 years = 20, 5–10 years = 10, ≤5 years = 5)

Agent CVs with FFC: 20 points (≥10 years = 20, 5–10 years = 10, ≤5 years = 5; no FFC = 0)

Method statement quality and safety: 20 points (excellent = 20, good = 10, partial = 5, poor/none = 0)

National footprint: 20 points (all provinces = 20, ≥70% = 15, ≥50% = 10, <50% = 5, none = 0)

No price scoring component identified.

Scope: appointment of property agents for leasing and purchasing of properties on behalf of NTCSA (Eskom National Transmission Company of South Africa).

Services required (per-property basis unless noted):

• Market research
• Property inspection and site visit (including disclosures and inspections)
• Property valuation report — by a Registered Professional Valuator (as and when required)
• Property valuation report — by the Property Agent
• Due diligence
• Presentation to the client
• Lease negotiation and agreement finalisation (including preparation, collection, execution and submission of all documents required to give effect to the agreement)
• Sale negotiation and agreement finalisation (including preparation, collection, execution and submission of all documents required to give effect to the agreement)
• Ad hoc certificates of compliance — defined cost plus fee basis
• Accommodation — per person per night
• Travel by car — per kilometre
• Flights — defined cost plus fee basis

Scope: appointment of property agents for leasing and purchasing of properties on behalf of NTCSA (Eskom National Transmission Company of South Africa).

Services required (per-property basis unless noted):

• Market research
• Property inspection and site visit (including disclosures and inspections)
• Property valuation report — by a Registered Professional Valuator (as and when required)
• Property valuation report — by the Property Agent
• Due diligence
• Presentation to the client
• Lease negotiation and agreement finalisation (including preparation, collection, execution and submission of all documents required to give effect to the agreement)
• Sale negotiation and agreement finalisation (including preparation, collection, execution and submission of all documents required to give effect to the agreement)
• Ad hoc certificates of compliance — defined cost plus fee basis
• Accommodation — per person per night
• Travel by car — per kilometre
• Flights — defined cost plus fee basis

Pricing format: Option A — Lump sum schedule of rates.

Rates to be submitted for:

• Per property (items 1–6, 8)
• Per lease (item 7)
• Fee percentage (items 9, 12)
• Per person/night (item 10)
• Per kilometre (item 11)

Closing date and time: 2 November 2026 at 10:00 (from tender record).

Compulsory briefing / site visit: not mentioned in the provided document.

Clarification deadline: not mentioned.

Contract start date: to be confirmed (TBC) per Contract Data clause 31.2.

Completion date for whole services: to be confirmed (TBC) per clause 11.2(3).

Key dates per task order: as stated in each Task Order.

First programme submission: within period stated in the Task Order.

Revised programmes: at intervals no longer than stated in the Task Order.

Defects date: 52 weeks after Completion of the whole services.

End of liability date: five years after Completion of the whole services/task order.

Employer: NTCSA SOC Ltd (Reg No. 2021/539129/30)

Registered office: Megawatt Park, Maxwell Drive, Sandton, Johannesburg

Employer’s Agent: name and address TBC (Contract Data clause X10.1)

Adjudicator nominating body: Chairman of the ICE-SA Division (or successor) of the South African Institution of Civil Engineering (www.ice-sa.org.za)

Arbitration: Association of Arbitrators (Southern Africa) or successor; place of arbitration Johannesburg.

Engineering Contract Strategies (contract document source): Tel 011 803 3008, Fax 011 803 3009, www.ecs.co.za

SCM / technical enquiry contacts: not provided in the contract document; refer to the tender invitation.

Returnable documents required with the bid:

• C1.1 Form of Offer & Acceptance: signed by the duly authorised representative, constituting the offer.
• C1.2 Contract Data (Part two – Data provided by the Consultant): completed with consultant details, key personnel, completion date, risk register items, staff rates, and priced activity schedule.
• C2.2 Activity Schedule: priced per the listed items (market research, property inspection, valuation reports, due diligence, lease/sale negotiation, accommodation, travel) in the format specified.
• Quality policy statement and quality plan (Clause 40.2) submitted at tender stage.
• Organogram showing key persons and lines of authority (to be submitted within two weeks of Contract Date, but expected at tender).
• Proof of insurance coverages as per Insurance Table A (professional indemnity, public liability, employer’s liability).
• Valid B-BBEE verification certificate or sworn affidavit (as applicable).
• CSD registration and tax compliance status PIN.

Submission method and address: not stated in the provided contract document; refer to the separate tender invitation for closing time, submission channel (email/physical), and number of copies.

Evaluation approach not explicitly detailed in the contract document. The contract is based on NEC3 PSC3 Option G (Term contract) with Option A (lump sum activity schedule) pricing. Payment is assessed per completed activity without defects at each assessment date (25th of each month). Preference point system (80/20 or 90/10) and minimum qualifying scores are not specified in the extracted text; they would be defined in the separate tender invitation / Tender Data. Bidders should verify the evaluation criteria, functionality thresholds, and preference point allocation in the official bid documents.

Scope: Professional property agent services to source leased and purchased facilities for NTCSA across Western Cape, Eastern Cape, Northern Cape, Northwest, Limpopo, Mpumalanga, Free State, and Gauteng.

Services required (as and when required via Task Orders):

• Market research and property sourcing via MLS, private databases, off-market networks.
• Property inspection and site visits (disclosures and inspections).
• Property valuation reports: independent registered professional valuer (as required) and property agent valuation.
• Due diligence: zoning, municipal restrictions, third-party rights, neighbourhood data.
• Lease negotiation and agreement finalisation (including vendor registration).
• Sale negotiation and agreement finalisation (including statutory documentation, COCs, occupancy certificates).
• Disclosures and inspections: material facts, asbestos identification, structural/pest/roof inspections.
• Conveyancing liaison: expedite transfer, obtain compliance certificates (electrical, plumbing, gas).
• Presentation to client.
• Ad hoc certificates of compliance (defined cost-plus fee).
• Accommodation (per night/person rate proposed by consultant).
• Travel by car (rate per km proposed by consultant).
• Travel by flight (defined cost-plus fee).

Premises requirements:

• Close to amenities, accessible by public transport, connected to main roads/highways.
• Suitable for open plan and enclosed workstations, boardrooms, conferencing.
• Storage space or possibility to create.
• Adequate parking (basement, covered, open).
• Adequate ablution facilities (male/female, OHSA and NBR compliant, disability provision).
• Compliance with OHSA and National Building Regulations.
• Free from hazardous materials, specifically asbestos.

Task Order mechanism: no work without a signed Task Order issued by the Employer’s Agent specifying scope, deliverables, dates, and cost allocation.

Key personnel: organogram with key persons and lines of authority due within 2 weeks of Contract Date; changes notified within 1 week.

Quality management: consultant must have a quality management system adequate to support ISO 9001; quality policy statement and quality plan submitted at tender stage (refer Addendum C).

Documentation control: standard forms for early warning, compensation events; records of expenses and time charges; formal communications as email attachments.

Health & safety: compliance with Life Saving Rules (isolation/earthing, working at heights, seatbelts, sobriety, permit to work); sites are National Key Points with 30-minute access lead time, photography prohibited, security/alcohol checks; asbestos management per Employer’s Standard 32-303; personnel may stop work if asbestos exposure exceeds safe levels.

Environmental: asbestos removal/disposal by registered contractor at Employer’s expense per legislation.

Nuclear liability: Employer indemnifies consultant for nuclear damage at Koeberg NPS except for consultant’s unlawful intent.

Confidentiality: all contract information confidential; disclosure only with Employer consent or by law with prior notice.

Intellectual property: Employer owns rights to material prepared under contract; transfer documents to be provided (Option X9).

Subcontracting: joint ventures jointly and severally liable; key person authorised to bind JV notified within 2 weeks; no change to JV composition without Employer consent.

Cession/assignment: consultant may not cede/delegate/assign without written consent; Employer may cede to subsidiaries.

B-BBEE change notification: within 7 days; updated certificate within 30 days; decrease may trigger renegotiation or termination.

Ethics: prohibited actions (corrupt, fraudulent, collusive, coercive, obstructive) grounds for termination without court finding.

Insurance: consultant provides professional indemnity, public liability, employer’s liability (amounts to be determined); Employer provides Assets All Risk, Contract Works, Environmental Liability, General & Public Liability, Transportation, Motor Fleet, Terrorism, Cyber, Nuclear Material Damage & Business Interruption (per policy documents).

Delay damages: 1% per day to maximum 10% of task order value; reaching limit allows Employer termination.

Limitation of liability: consultant’s total liability limited to total of Prices; indirect/consequential loss limited to R0; defects liability after defects date limited to total of Prices; Employer’s indirect/consequential loss limited to R0.

Payment: assessment interval 25th of each month; payment within 4 weeks of invoice submission; currency ZAR; interest at Standard Bank prime rate (SA) or LIBOR (foreign).

Price adjustment: 85% escalated per supplier index, 15% fixed (Option X1).

Dispute resolution: adjudication (ICE-SA panel) then arbitration (AFSA) in Johannesburg.

Pricing model: NEC3 PSC3 Option A – lump sum activity schedule. Each activity priced as a lump sum; only completed defect-free activities paid at assessment dates (25th monthly). No part payment for incomplete activities.

Activity schedule items (pricing basis):

1. Market research – per property
2. Property inspection & site visit – per property
3. Property valuation report (Registered Professional Valuer) – as and when required
4. Property valuation report (Property Agent) – per property
5. Due diligence – per property
6. Presentation to client – per property
7. Lease negotiation & agreement finalisation – per lease
8. Sale negotiation & agreement finalisation – per purchase
9. Ad hoc COCs – defined cost-plus fee (consultant proposes fixed fee %)
10. Accommodation – per night/person (consultant proposes rate)
11. Travel (car) – rate per km (consultant proposes rate)
12. Travel (flight) – defined cost-plus fee (consultant proposes fixed fee %)

Total of Prices (excl. VAT) to be inserted in Form of Offer & Acceptance.

VAT: 14% (as per contract data) – note current SA VAT is 15%; verify applicable rate.

Payment terms: invoice submitted after Project Manager’s payment certificate; payment within 4 weeks of invoice submission.

Invoice requirements: addressed to NTCSA SOC Ltd; include Employer’s VAT number 4710303126; NTCSA order number and line number; consultant banking details; PDF format; one invoice per PDF.

Bid security / guarantees: not specified in contract document; securities, bonds, guarantees, proof of insurance to be delivered within two weeks of receiving signed contract (Form of Offer & Acceptance clause).

Retention: N/A (clause 13.6).

Price adjustment for inflation: 85% linked to supplier index, 15% fixed (Option X1).

Interest on late payment: Standard Bank prime rate (ZAR) or 6-month LIBOR (foreign).

Delay damages: 1% per day up to 10% of task order value (Option X7).

Liability caps: consultant total liability = total of Prices; indirect/consequential loss = R0; defects after defects date = total of Prices; Employer indirect/consequential loss = R0.

Financial capacity / turnover thresholds: not stated.

Mandatory compliance items:

• CSD registration (Central Supplier Database).
• Valid tax compliance status (SARS tax PIN).
• B-BBEE verification: certificate from SANAS-accredited agency or qualifying sworn affidavit (EME ≤ R10m, QSE ≤ R50m); updated certificate within 30 days of any status change; decrease may lead to renegotiation/termination.
• Professional registration: property agents/valuers must be registered with relevant professional bodies (e.g., SACPVP for valuers, EAAB for estate agents) – implied by scope requiring registered professional valuer.
• Insurance: professional indemnity, public liability, employer’s liability coverages per Insurance Table A (amounts to be determined and inserted).
• Quality management system adequate for ISO 9001; quality policy and plan at tender stage.
• Health & safety: compliance with Life Saving Rules, asbestos management per Standard 32-303, National Key Point access protocols.
• Joint venture requirements (if applicable): joint and several liability; key person notification within 2 weeks; no composition change without consent.
• Confidentiality undertaking.
• Ethics declaration: no prohibited actions (corrupt, fraudulent, collusive, coercive, obstructive).
• Form of Offer & Acceptance signed by authorised representative.
• Completed Contract Data Part two (consultant details, key personnel, rates, activity schedule).
• Activity schedule priced per specified format.
• Organogram of key personnel.
• Proof of insurance.
• B-BBEE certificate/affidavit.
• CSD and tax compliance proof.

Standard forms (boilerplate) recognised but not reproduced: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 6.2 (Local Content), SBD 8 (Past SCM Practices), SBD 9 (Independent Bid Determination), Authority to Sign / Board Resolution.