Request for quotation: electricity and water meter reading services for nelson mandela bay municipality

Compulsory clarification meeting: 16 October 2026 at 10:00, Pieter Rademeyer Hall, Algoa Park

• Attendance is mandatory; bidders arriving more than 10 minutes late will not be admitted
• Non-attendance results in bid not being considered
• Closing date and time: 22 October 2026 at 11:00
• Bid validity period: 90 days

Compulsory clarification meeting: 16 October 2026 at 10:00, Pieter Rademeyer Hall, Algoa Park

• Attendance mandatory; bidders arriving more than 10 minutes late will not be admitted
• A bid from a bidder who did not attend the compulsory meeting will not be considered

SCM Tender Office (Gqeberha)

• Address: Harrower Road, North End, Gqeberha 6001
• Telephone: 041 506 7531
• Fax: 041 506 1969

Kariega SCM Office (Uitenhage)

• Address: 17 Sellick Street, Uitenhage
• Telephone: 087 121 3032 / 087 121 3031

NMBM supplier database registration

• Telephone: 041 506 3274 / 041 506 3266

Submission addresses: same as the two SCM offices above

• No named contact persons or email addresses provided in the notice

Submission method: physical delivery in sealed envelope

• Closing: 22 October 2026 at 11:00
• Submission locations (tender boxes, weekdays 08:00–16:00):

1. Supply Chain Management Offices, Harrower Road, North End, Gqeberha
2. Supply Chain Management Purchase Offices, 17 Sellick Street, Kariega (Uitenhage)

• Envelope must clearly state contract number (SCM/1388/S/2026-2027) and description
• Bids must be on the original stamped bid documentation provided by NMBM; not re-typed or copied
• Late bids will not be accepted
• Mandatory pre-condition: bidder must be registered on the NMBM supplier database (register via 041 5063274/3266); unregistered bidders will not be considered
• No electronic submission mentioned

Evaluation uses the municipality's preference formula as set out in its Supply Chain Management Policy; details available from the Director: Supply Chain Management, Harrower Road, North End, Gqeberha

• The Council promotes previously disadvantaged small and medium contractors
• No specific scoring split (80/20 or 90/10), minimum qualifying score, or evaluation stages disclosed in this notice

Scope: Electricity and water meter reading on behalf of Nelson Mandela Bay Municipality

• No further details on quantities, locations, service levels, standards, or capacity requirements provided in this notice

Tender document fee: R 608.89 (includes clarification meeting where applicable)

• Payment for documents:
• Cash/cheque: Vote 00154776
• Bank transfer: Account 4079533826, Branch code 632005, Account name: N.M.B.M. – Deposit Account/Primary Deposit account, Bank: ABSA Bank, Port Elizabeth, Reference: Vote 00154776
• Proof of payment required
• No bid security, performance bond, guarantee, retention, payment terms, or turnover thresholds mentioned in this notice

Mandatory registration on the NMBM supplier database (register via 041 506 3274/3266); unregistered bidders will not be considered

• Bids must be submitted on original stamped bid documentation provided by NMBM; copies or re-typed versions not accepted
• Preference formula per NMBM Supply Chain Management Policy; promotes previously disadvantaged small and medium contractors
• No explicit CSD registration, tax clearance, B-BBEE certificate level, CIDB grading, professional registration, or local content thresholds stated in this notice

Preference formula detailed in the NMBM Supply Chain Management Policy (available from the Director: Supply Chain Management, Harrower Road, North End, Gqeberha)

• The Council promotes the use of previously disadvantaged small and medium contractors
• No specific B-BBEE level threshold or evidence requirements stated in this notice

All bidders must be registered on the NMBM supplier database; the municipality reserves the right not to consider tenders from unregistered bidders

• Bids may be submitted only on the original stamped bid documentation provided by NMBM
• Bids must not be re-typed or copied