Orhvs high voltage systems training – government tender in western cape

Closing date and time: 16 October 2026 at 12:00.

Bid validity period: 90 days from closing date.

No compulsory briefing or site visit mentioned.

Clarification deadline: not stated.

Public bid opening: immediately after closing at Finance Division Boardroom (Finance Building, Thusong Centre).

SCM / bidding procedures enquiries:

• Contact: Ms. Theolencia Biljohn
• Role: Finance Division
• Email: [email protected]
• Telephone: 023 541 1668

Technical / specification enquiries:

• Contact: Ms. Arrelene Visagie
• Role: Technical
• Email: [email protected]
• Telephone: 023 541 1036

Submission address (tender box):

Prince Albert Municipal Finance Building (Thusong Centre)

Adderley Street

Prince Albert, 6930

Postal address:

Prince Albert Municipality

Private Bag X53

Prince Albert, 6930

Service delivery address: not specified in document.

Submission method: sealed envelope deposited in tender box at Prince Albert Municipal Finance Building (Thusong Centre), Adderley Street, Prince Albert, 6930. Alternatively, posted to Private Bag X53, Prince Albert, 6930 (at sender's risk) marked "ATTENTION SUPPLY CHAIN MANAGEMENT UNIT".

Closing time: 16 October 2026 at 12:00.

Envelope must show quotation number (RFQ 128/2026) and title; unmarked or late bids disqualified.

No fax, email, telegraphic, telephonic, or telex submissions accepted.

Bid document must be completed in black ink, handwritten, originally signed by authorised signatory; no re-typing allowed. Complete original document must be returned; missing pages disqualify.

Returnable forms (all must be completed, signed and submitted):

• MBD 1: Invitation to Bid (bidder details and offer)
• MBD 2: Tax Clearance Requirements (valid TCS Pin or CSD registration)
• MBD 3.1: Pricing Schedule (firm prices)
• MBD 4: Declaration of Interest (state employment/relationships)
• MBD 6.1: Preference Points Claim (B-BBEE and locality)
• MBD 7.2: Contract Form – Rendering of Services
• MBD 8: Declaration of Past Supply Chain Management Practices
• MBD 9: Certificate of Independent Bid Determination (no collusion)
• MBD 15: Certificate for Payment of Municipal Services (municipal accounts status)

Supporting documents required:

• Valid B-BBEE certificate or sworn affidavit
• CIDB registration (where applicable)
• Central Supplier Database (CSD) report
• CIPC company registration documents
• Municipal accounts of bidder and all directors for month preceding closure
• Lease agreement (if renting) showing municipal rates inclusion, or affidavits if no property
• Board resolution authorising signatory (except sole proprietors)

Disqualification risks: unsigned/omitted forms, late submission, unmarked envelope, unauthorised alterations, missing pages, non-compliant tax status, municipal arrears >3 months without arrangement, bidder/director in service of the state.

Evaluation system: 80/20 preference points (price 80, specific goals 20).

Price points: 80 allocated to lowest acceptable bid using formula Ps = 80(1 - (Pt-Pmin)/Pmin).

Specific goals (20 points total):

• B-BBEE status level: 10 points (50% of specific goals) allocated per scorecard: Level 1=10, 2=9, 3=8, 4=6, 5=4, 6=3, 7=2, 8=1, non-compliant=0. Proof required (certificate or qualifying affidavit).
• Locality: 10 points (50% of specific goals) based on business address: within Prince Albert Municipality=10, within Central Karoo District=?, within Western Cape Province=5, outside Western Cape=0. Evidence: municipal account, lease agreement, or owner affidavit; premises must be established before advertisement date.

Minimum qualifying score: not stated.

Evaluation stages: not detailed beyond price and specific goals scoring.

Bids subject to Council's SCM Policy, Municipal Preferential Procurement Policy, Preferential Procurement Regulations 2022.

Municipality reserves right to withdraw, re-advertise, reject any bid, accept part, not bound to lowest price or highest points.

Scope: Provision of ORHVS (Operating Regulations for High Voltage Systems) training.

No further details on training content, duration, number of participants, venues, accreditation requirements, trainer qualifications, or deliverables found in the extracted document. The Bid Specifications section (Part B) is referenced but its content is not included in the provided text.

No explicit experience, qualification, or key personnel requirements stated. The extracted text only includes MBD 9 definitions of 'competitor' and collusion prohibitions.

Bid opening: public, immediately after closing at Finance Division Boardroom. Register of bids received kept for public inspection. Late bids filed unopened and may be returned at bidder's cost. No further quality management, QA/QC, or certification requirements specified.

Pricing schedule: MBD 3.1 (firm prices). Total bid price inclusive of VAT. No bill of quantities or schedule of rates detailed. Municipal accounts compliance is a financial prerequisite: bidder and directors must submit current municipal accounts; arrears >3 months without arrangement disqualify. Lease agreement or affidavits required for locality evidence. MBD 15 certifies municipal accounts status; municipality may deduct arrears from payments.

Pricing format: firm prices on MBD 3.1 pricing schedule; total bid price inclusive of VAT.

No bid security, performance bond, guarantee, or retention mentioned.

Payment terms: not specified.

Financial capacity thresholds: not specified.

Municipal accounts compliance: bidder and all directors must submit municipal accounts for month preceding closure; arrears >3 months without settlement arrangement disqualify. Lease agreement required if renting, showing rates inclusion; otherwise affidavits. MBD 15 certifies no municipal arrears >3 months (or >30 days if contract value exceeds R10 million VAT inclusive). Municipality may deduct outstanding amounts from payments.

Central Supplier Database (CSD) registration mandatory.

Tax compliance: valid SARS Tax Compliance Status (TCS) Pin or CSD registration number; inactive/non-compliant status omits offer.

B-BBEE: certificate from SANAS-accredited verifier or qualifying sworn affidavit (EME ≤R10m, QSE ≤R50m) to claim points; non-submission scores 0 for B-BBEE.

CIDB registration: required where applicable (construction-related work).

CIPC company registration documents required.

Municipal accounts: bidder and directors' accounts for month before closure; arrears >3 months without arrangement disqualify.

Lease agreement or property affidavits for locality points.

Board resolution authorising signatory (except sole proprietors).

No person in service of the state may bid (per MSCM Regulations).

Declaration of past SCM practices (MBD 8): no abuse, fraud, corruption, contract termination for non-performance, or listing on Register for Tender Defaulters in past 5 years.

Certificate of Independent Bid Determination (MBD 9): no collusion, price disclosure, or market allocation.

General Conditions of Contract (National Treasury) apply; Special Conditions of Contract prevail where conflicting.

No occupational health and safety, safety plan, or HSE compliance requirements specified in the extracted document. The section contains only post-bid contact restrictions and contract definitions.

General Conditions of Contract (GCC) from National Treasury apply, supplemented by Special Conditions of Contract (SCC) in the bid pack; SCC prevails in conflict. Bid validity 90 days; municipality may request extension in writing. Bidder must not contact municipality after bid opening until award; written communication only. Attempts to influence evaluation may cause rejection. Contract form MBD 7.2 (Rendering of Services) to be signed. Municipality may deduct municipal arrears from payments. Force majeure and standard GCC definitions included. Contract cancellation possible for fraudulent claims or non-fulfilment of conditions, with possible restriction from public sector business up to 10 years.

Evaluation uses the 80/20 preference point system (price 80 points, specific goals 20 points). Specific goals comprise B-BBEE status level (10 points) and locality (10 points). B-BBEE points allocated per scorecard: Level 1=10, 2=9, 3=8, 4=6, 5=4, 6=3, 7=2, 8=1, non-compliant=0. Locality points: within Prince Albert Municipality=10, within Central Karoo District=?, within Western Cape Province=5, outside Western Cape=0. Proof required for both. Minimum qualifying score not stated. Municipality reserves right to withdraw, re-advertise, reject any bid, accept part, and is not bound to lowest price or highest points.