Supply and delivery of refuse bags (once-off)

Closing date and time: 16 October 2026 at 12:00.

Bid opening: immediately after closing time at Prince Albert Municipal Finance Offices Boardroom (Finance Building, Thusong Centre), open to the public.

No compulsory briefing or site visit stated.

No clarification deadline stated.

SCM enquiries

• Contact: Ms. Theolencia Biljohn
• Role: Finance Division
• Email: [email protected]
• Telephone: 023 541 1668
• Office hours: Monday–Thursday 07:30–16:00, Friday 07:30–15:30
• Physical address: Thusong Centre, Prince Albert, 6930

Technical enquiries

• Contact: Mr. Danvor Sarelse
• Email: [email protected]
• Telephone: 023 541 1036

Submission address

Prince Albert Municipal Finance Building (Thusong Centre)

Adderley Street

Prince Albert, 6930

Postal submission address

Private Bag X53

Prince Albert, 6930

Submission method: hand delivery, courier, or post only. No fax, email, or telegraphic submissions accepted.

Submission address: Tender box at Prince Albert Municipal Finance Building (Thusong Centre), Adderley Street, Prince Albert, 6930.

Postal address: Private Bag X53, Prince Albert, 6930. Posted or couriered bids must reach the Municipality before closing time and be placed in the correct bid box; the Municipality disclaims responsibility for ensuring this.

Packaging: sealed envelope clearly marked with quotation number, title, closing date and time. Bidders failing to mark the envelope will be disqualified.

Bid validity: 90 days after closing date. The Municipality may request an extension in writing before expiry; failure to respond by the stipulated date constitutes acceptance of the extension.

Returnable forms required:

• MBD 1 (Invitation to Bid): completed, originally signed in black ink by authorised signatory. No re-typed responses permitted.
• MBD 2 (Tax Clearance Requirements): valid SARS TCS PIN or CSD registration number.
• MBD 3.1 (Pricing Schedule): completed pricing schedule.
• MBD 4 (Declaration of Interest): completed and signed.
• MBD 6.1 (Preference Points Claim Form): completed and signed, with B-BBEE and locality points claimed.
• MBD 7.1 (Contract Form – Purchasing of Goods/Works): completed and signed.
• MBD 8 (Declaration of Bidder's Past Supply Chain Management Practices): completed and signed.
• MBD 9 (Certificate of Independent Bid Determination): completed and signed.
• MBD 15 (Certificate for Payment of Municipal Services): completed, signed before Commissioner of Oaths.
• CSD registration report.
• CIPC company registration documents.
• Municipal accounts of all directors for the month preceding quotation closure.
• Lease agreement or proof of municipal rates inclusion if renting; affidavits if no property owned.
• B-BBEE certificate or sworn affidavit where applicable.
• Board resolution authorising signatory (not required for sole proprietors).

Disqualification risks:

• Unsigned or incomplete returnable forms.
• Missing pages from the original bid document.
• Unauthorised alterations to bid documents.
• Late or unmarked bids.
• Bids submitted by persons in the service of the state.
• Municipal rates or taxes in arrears for more than three months without settlement arrangement.
• Failure to submit tax compliance documentation.

Preference point system: 80/20 (applicable to requirements up to R50 million).

Scoring split:

• Price: 80 points.
• B-BBEE status level of contributor: 10 points.
• Locality: 10 points.
• Total: 100 points.

B-BBEE points allocation (10 points maximum):

• Level 1: 10 points.
• Level 2: 9 points.
• Level 3: 8 points.
• Level 4: 6 points.
• Level 5: 4 points.
• Level 6: 3 points.
• Level 7: 2 points.
• Level 8: 1 point.
• Non-compliant contributor: 0 points.

Bidders must submit proof of B-BBEE status level. Failure to submit proof results in 0 B-BBEE points; price points are still scored.

Locality points allocation (10 points maximum):

• Within Prince Albert municipal boundaries: 10 points.
• Outside municipal boundaries but within Central Karoo District: 7 points.
• Outside municipal and district boundaries but within Western Cape Province: 5 points.
• Outside Western Cape Province: 0 points.

Locality evidence required: municipal account of business address; or latest lease agreement; or sworn affidavit from owner if address not in bidder's name. Business address must be established prior to advertisement date.

No minimum qualifying score stated.

Procurement: supply and delivery of refuse bags (once-off).

No quantities, sizes, material specifications, or delivery locations stated in the extracted text.

Delivery period: to be completed on bidder's form (weeks field present in MBD 1).

Pricing schedule MBD 3.1 to be completed. Total bid price inclusive of VAT required on MBD 1 and pricing schedule. Pricing schedule must be on bidder's official letterhead. Municipal accounts of bidder and all directors for month preceding closure must accompany bid. Directors with municipal arrears over three months without settlement arrangement disqualify bid. Renters must submit lease showing rates included, or municipal account if responsible. Non-owners must submit affidavits of no property ownership and owner's affidavit confirming no rates liability. Foreign-based bidders/directors require affidavit.

Pricing: total bid price inclusive of VAT to be stated on MBD 1 and MBD 3.1 pricing schedule. Pricing schedule must be on bidder's official letterhead.

No bid security, performance bond, retention, or guarantee requirements stated.

No stated payment terms or financial capacity thresholds.

Municipal accounts: directors must submit municipal accounts for the month preceding quotation closure. Bidders or directors with municipal arrears exceeding three months without settlement arrangement are disqualified. Settlement arrangements made before closing must accompany the bid.

Renting bidders: submit current lease agreement showing municipal rates and taxes are included, or submit municipal account if lease indicates bidder responsibility.

Non-property owners: submit affidavits from bidder/directors confirming no property ownership, and affidavit from property owner confirming bidder/directors are not liable for municipal rates and taxes.

Foreign-based bidders/directors: affidavit required.

CSD registration: mandatory. Bidders must be registered on the Central Supplier Database; the Municipality reserves the right not to award to unregistered suppliers.

Tax compliance: valid SARS TCS PIN required. Inactive or non-compliant tax status results in omission from evaluation. Joint ventures/consortia/sub-contractors must each submit separate TCS PIN or CSD registration.

B-BBEE: proof of B-BBEE status level required to claim preference points. No minimum B-BBEE level stated for eligibility; non-compliant bidders score 0 preference points but remain eligible for price evaluation.

CIPC: company registration documents required.

CIDB: not applicable (construction-related registration not required for this supply tender).

Local content: locality points awarded based on business location within municipal, district, or provincial boundaries.

Municipal services compliance: MBD 15 required, signed before Commissioner of Oaths, certifying no municipal arrears exceeding three months.

State employment exclusion: no bids accepted from persons in the service of the state as defined in MSCM Regulations.

General Conditions of Contract (GCC) from National Treasury apply, supplemented by Special Conditions of Contract if any. Where GCC and SCC conflict, SCC prevails. The Municipality reserves right to withdraw invitation, re-advertise, reject any bid, or accept part only. No obligation to accept lowest bid or highest points. Bid validity: 90 days, extendable by Municipality request. Force majeure defined as events beyond supplier's control including sovereign acts, wars, fires, floods, epidemics, quarantine, freight embargoes. Contract price means full payment for proper performance. Corrupt practice defined as offering anything of value to influence public officials.

80/20 preference points system. Price: 80 points. Specific goals: 20 points (B-BBEE 10 points, locality 10 points). B-BBEE points scale from 10 points (Level 1) to 0 points (non-compliant). Locality points: 10 points within municipality, 7 points within district, 5 points within province, 0 points outside province. Proof required for both B-BBEE and locality claims. Failure to submit B-BBEE proof results in 0 preference points but bid remains eligible for price scoring.