Intermediate and advanced microsoft excel training

Closing date and time: 16 October 2026 at 12:00.

Bid validity period: 90 days from closing date (municipality may request extension in writing).

No compulsory briefing or site visit mentioned.

SCM / bidding procedures enquiries:

• Contact: Ms. Theolencia Biljohn
• Email: [email protected]
• Telephone: 023 541 1668
• Office: Finance Division, Thusong Centre, Prince Albert, 6930 (Mon–Thu 07:30–16:00, Fri 07:30–15:30)

Technical / specification enquiries:

• Contact: Ms. Arrelene Visagie
• Email: [email protected]
• Telephone: 023 541 1036

Submission address (tender box): Prince Albert Municipal Finance Building, Thusong Centre, Adderley Street, Prince Albert, 6930.

Postal address: Private Bag X53, Prince Albert, 6930 (marked ATTENTION SUPPLY CHAIN MANAGEMENT UNIT).

Service delivery address: not specified in document.

Submission method: sealed envelope placed in tender box at Prince Albert Municipal Finance Building (Thusong Centre, Adderley Street, Prince Albert, 6930) or posted to Private Bag X53, Prince Albert, 6930 (marked "ATTENTION SUPPLY CHAIN MANAGEMENT UNIT").

Closing time: 16 October 2026 at 12:00.

Envelope must show quotation number (RFQ 130/2026) and title; unmarked or late bids disqualified.

No faxed, emailed, telegraphic, telephonic, or telex submissions accepted.

Original bid document must be fully completed in black ink, handwritten, and signed by authorised signatory; no re-typing allowed.

Complete original document must be returned; missing pages cause disqualification.

No unauthorised alterations permitted.

Returnable forms (all must be completed, signed, and submitted):

• MBD 1 (Invitation to Bid): bidder details and offer.
• MBD 2 (Tax Clearance): valid Tax Compliance Status Pin or CSD registration number.
• MBD 3.1 (Pricing Schedule): pricing on official letterhead.
• MBD 4 (Declaration of Interest): discloses state employment and relationships.
• MBD 6.1 (Preference Points Claim): claims B-BBEE and locality points with supporting evidence.
• MBD 7.2 (Contract Form – Rendering of Services): signed offer for services.
• MBD 8 (Past SCM Practices): declares no abuse, fraud, corruption, or contract failures in past five years.
• MBD 9 (Independent Bid Determination): certifies no collusion.
• MBD 15 (Certificate for Payment of Municipal Services): declares no municipal arrears >3 months.

Additional mandatory attachments:

• Valid B-BBEE certificate or sworn affidavit.
• Central Supplier Database (CSD) report.
• CIPC company registration documents.
• Municipal accounts of bidder and all directors for month preceding closing date.
• Lease agreement (if renting) showing municipal rates inclusion, or affidavits if no property owned.
• Board resolution authorising signatory (unless sole proprietor).

Disqualification risks: unsigned/omitted forms, late submission, unmarked envelope, unauthorised alterations, missing pages, municipal arrears >3 months without settlement arrangement, false declarations.

Evaluation system: 80/20 preference points (price 80, specific goals 20).

Price points (80): calculated on lowest acceptable tender using formula Ps = 80(1 - (Pt - Pmin)/Pmin).

Specific goals (20 points total):

• B-BBEE status level (10 points): Level 1 = 10, Level 2 = 9, Level 3 = 8, Level 4 = 6, Level 5 = 4, Level 6 = 3, Level 7 = 2, Level 8 = 1, Non-compliant = 0. Proof required (certificate or qualifying affidavit); failure to submit yields 0 points.
• Locality (10 points): within Prince Albert municipal boundaries = 10; within Central Karoo district = 5; within Western Cape Province = 5; outside Western Cape = 0. Evidence: municipal account, lease agreement, or owner affidavit; business address must be established before advertisement date.

No minimum qualifying score stated.

Bids evaluated per Council’s SCM Policy, Municipal Preferential Procurement Policy, and Preferential Procurement Regulations 2022.

Municipality reserves right to withdraw, re-advertise, reject any bid, accept part, not bound to lowest price or highest points.

Bids opened publicly immediately after closing at Finance Division Boardroom.

Scope: Provision of intermediate and advanced Microsoft Excel training.

Detailed specifications, duration, number of participants, venue, delivery mode, assessment criteria, and trainer qualifications are not provided in the extracted text; refer to the Bid Specifications section (Part B, page 44) of the full document.

No explicit experience or key personnel qualification requirements stated in extracted text. MBD 9 requires declaration that bidder arrived at bid independently, without consultation with competitors on prices, market allocation, methods, bid submission decisions, or quality/quantity/specifications. Joint venture/consortium communication not considered collusive.

Bids opened publicly at Finance Division Boardroom immediately after closing. Municipality records all bids received in public register. Late bids filed unopened and may be returned at bidder’s cost. No specific quality management standards, certifications, or QA/QC requirements mentioned in extracted text.

Pricing to be submitted on MBD 3.1 (Pricing Schedule) and on bidder’s official letterhead; total bid price inclusive of VAT. No bill of quantities or schedule of rates detailed in extracted text. Municipal accounts of bidder and directors for month preceding closing must accompany bid. Arrears >3 months without settlement arrangement disqualify. Lease agreement required if renting, showing municipal rates inclusion; otherwise affidavits needed. If transaction value >R10m (VAT incl.), certification of no undisputed municipal commitments overdue >30 days required.

Pricing: submit on MBD 3.1 (Pricing Schedule) and on bidder’s official letterhead; prices inclusive of VAT.

Bid validity: 90 days from closing date.

No bid security, performance bond, or retention mentioned.

Payment terms: not specified in extracted text.

Financial capacity thresholds: not specified.

Municipal accounts: bidder and all directors must submit accounts for month preceding closing date; arrears >3 months without settlement arrangement disqualify.

If transaction value exceeds R10 million (VAT included), bidder must certify no undisputed municipal commitments overdue >30 days.

Central Supplier Database (CSD) registration mandatory.

Tax compliance: valid Tax Compliance Status (TCS) Pin or CSD registration number; verified via SARS e-filing; inactive/non-compliant status omits offer.

B-BBEE: certificate (SANAS accredited) or sworn affidavit (EME ≤R10m, QSE ≤R50m) required to claim preference points; non-submission scores 0 for B-BBEE.

Locality points require municipal account, lease agreement, or owner affidavit proving business address within claimed area before advertisement date.

Municipal rates and taxes: bidder and directors must not be in arrears >3 months with any municipality; settlement arrangement (if any) must be submitted before closing.

CIPC company registration documents required.

Board resolution authorising signatory (unless sole proprietor).

No person in service of the state may bid.

No fraud/corruption convictions in past five years.

No contract terminations for poor performance in past five years.

Not listed on National Treasury prohibited database or Register for Tender Defaulters.

All MBD forms (1, 2, 3.1, 4, 6.1, 7.2, 8, 9, 15) must be completed and signed.

No occupational health and safety requirements, safety plans, or HSE compliance specifications mentioned in extracted text. Standard GCC definitions for corrupt practice, force majeure, delivery terms included.

General Conditions of Contract (GCC) from National Treasury website apply, supplemented by Special Conditions of Contract (SCC) in the document; SCC prevails in conflict.

Contract form: MBD 7.2 (Rendering of Services) to be signed upon award.

Bid validity: 90 days from closing; municipality may request extension.

Municipality reserves right to withdraw, re-advertise, reject any bid, accept part, not bound to lowest price or highest points.

No contact with municipality on bid matters from opening to award; written communication only; attempts to influence may cause rejection.

Force majeure, corruption, countervailing duties, country of origin, delivery terms defined in GCC.

Municipality may deduct outstanding municipal arrears from payments due to successful bidder (per MBD 15).

Contract cancellation and damages possible for fraudulent claims or breach.

Evaluation follows 80/20 preference points system per Preferential Procurement Regulations 2022. Price carries 80 points; specific goals carry 20 points split equally between B-BBEE status level (10 points) and locality (10 points). B-BBEE points allocated per standard scorecard: Level 1=10, 2=9, 3=8, 4=6, 5=4, 6=3, 7=2, 8=1, Non-compliant=0. Locality points: within Prince Albert municipality=10, within Central Karoo district=5, within Western Cape=5, outside Western Cape=0. Proof required for both goals. No minimum qualifying score stated. Municipality may request bid validity extension in writing before expiry; failure to respond deemed acceptance.