Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
Western Cape - Department of MobilityLocation
Western Cape
Closing Date
06 Nov 2026
Documents available on tender detail page
Tender Type
Request for Bid(Open-Tender)
Delivery Location
27 Wale Street - Cape Town - Cape Town - 8001
Organization Type
GOVERNMENT
Published
07 Oct 2026
OCDS Reference
ocds-9t57fa-173126
The western cape department of mobility seeks a service provider to lease, maintain, repair and replace customised mobile vehicle diagnostic scanner systems for its directorate traffic law enforcement over a three-year term contract. The procurement is governed by a 90/10 preference-points system and requires full compliance with csd registration, SARS tax clearance and b-bbee verification. The single most consequential consideration is the compulsory bid clarification meeting on 20 october 2026 — failure to attend, sign the register, or arrive late disqualifies the bid outright, and NO further technical questions will be entertained afterwards.
Compulsory clarification meeting: 20 October 2026 at 10:00 at Traffic Management Boardroom, 19 Gardiner Street, Glenlily, Parow — attendance and signature on register are mandatory; late arrivals after the chairperson starts will generally be refused entry, and failure to attend disqualifies the bid.
Closing: 6 November 2026 at 11:00; physical deposit only in bid box at 27 Wale Street, Cape Town 8001 (open 24/7) or courier delivery during office hours 08:00–15:00 to same address; no electronic, facsimile or late submissions accepted.
Evaluation: 90/10 preference point system — price scored 90 points via formula Ps = 90(1 − (Pt − Pmin)/Pmin), B-BBEE up to 10 points; maximum 100 points; no minimum qualifying score stated.
Mandatory registrations and documents: active CSD registration by closing; printed SARS TCS Result Summary Page; valid B-BBEE Status Level Verification Certificate or sworn affidavit (EME/QSE) to claim preference points; complete bid document pages 1–94 plus Appendix with all returnable schedules A1–A7, B1–B2, C1, D1–D2 fully completed and signed.
Disqualification risks: incomplete or unsigned schedules, missing returnable documents, non-compliant alterations (no Tipp-Ex; strike-through, correction and initials required), multiple offers, listing on Register of Bid Defaulters or National Treasury prohibited database, SCM abuse, contract failure due to own fault with any organ of state within last 2 years, conflicts of interest, failure to respond to clarification requests within 7 days.
Joint ventures: notarised formation document required defining function, duration, authorised representatives and participation percentages; each partner must submit separate TCS; joint and several liability.
Bid validity: 3 months, expiring 8 February 2027; purchaser may request extension.
Pricing: fully priced Schedule C1 with itemised breakdown required; lump sums or hidden items invalidate bid; alternative offers permitted only if main offer submitted and include 5% evaluation cost premium.
Risk assessment: purchaser may conduct on-site inspection of bidder's facilities before award; falsification or misrepresentation leads to disqualification.
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Date & Time
Friday, 06 November 2026 - 11:00
Venue
19 Gardiner Street,Glenlily,Parow,7500
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
The following conditions apply: failure to attend the meeting will automatically disqualify the bidder. After official start of the meeting by the chairperson, late arrivals will as a general rule not be allowed into the meeting. Bidders must complete and sign the meeting attendance register. Failure to complete and sign the attendance register will automatically disqualify the bid. Addenda may be issued to all whom collected bid documents. Bidders must be represented by a person who is suitably qualified and experienced to comprehend the implications of the scope of the good/services involved in this bid.
Request for Bid(Open-Tender)
27 Wale Street - Cape Town - Cape Town - 8001
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AI Document Analysis Stages
Description
07 Oct
2026
Tender Published
Tender was published
06 Nov
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
MT06-2026 BID DOCUMENT Mobile Diagnostic Scanner Procurement with Appendix.pdf
Leasing, maintenance, repair and replacement of customised mobile vehicle diagnostic scanner systems for the Western Cape Mobility Department for a three‑year term.
To download these documents and access AI-powered analysis, visit the main tender page.
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Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Open Supplier Readiness HubMedian Estimate
R 430 715
Range
Based on 14 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Appointment of a service provider for the leasing, maintenance, repair, and replacement of customised mobile vehicle diagnostic scanner systems for the Western Cape Mobility Department (Directorate Traffic Law Enforcement) for a period of 3 years
Important Dates
Source: MT06-2026 BID DOCUMENT Mobile Diagnostic Scanner Procurement with Appendix.pdf (TENDER)Bid documents available from: 7 October 2026 after 08:00
Compulsory clarification meeting: 20 October 2026 at 10:00
Venue: Traffic Management Boardroom, 19 Gardiner Street, Glenlily, Parow
Attendance mandatory: failure to attend or sign attendance register disqualifies bid
Late arrivals after chairperson starts meeting generally not admitted
Bidder must be represented by suitably qualified and experienced person
Bid closing: 6 November 2026 at 11:00
Bid opening: 6 November 2026 at 11:00 at Western Cape Mobility Department, 27 Wale Street, Cape Town 8001
Bid validity expires: 8 February 2027
List of bids received published on eTender within 10 days of closing
Contact Information
Source: MT06-2026 BID DOCUMENT Mobile Diagnostic Scanner Procurement with Appendix.pdf (TENDER)SCM enquiries:
Technical enquiries: addressed at compulsory clarification meeting only; no verbal/written requests entertained after briefing
Submission address (bid box): Western Cape Mobility Department, 27 Wale Street, Cape Town 8001
Courier address: Western Cape Mobility Department, SCM Tender Office, 27 Wale Street, Cape Town 8001
Postal address: Private Bag X9083, Cape Town 8000
WCSEB help centre (for supplier registration): 021 833 5361, [email protected]
Provincial Treasury (for WCSEB annual updates): 4 Waterford Place, 2nd Floor, Century City, Cape Town, or Private Bag X9165, Cape Town 8000
Submission Guidelines
Source: MT06-2026 BID DOCUMENT Mobile Diagnostic Scanner Procurement with Appendix.pdf (TENDER)Submission method: physical deposit in bid box or courier delivery
Bid box location: Western Cape Mobility Department, 27 Wale Street, Cape Town 8001 (bid box slot 35cm wide x 10cm high, open 24/7)
Courier delivery: Western Cape Mobility Department, SCM Tender Office, 27 Wale Street, Cape Town 8001 (office hours 08:00–15:00 only)
Closing time: 11:00 on 6 November 2026
Late bids, electronic submissions, and facsimile submissions not accepted
Two-envelope procedure not followed
Complete bid document (pages 1–94) plus Appendix must be returned
All returnable schedules (A1–A7, B1–B2, C1, D1–D2) must be completed, signed, and submitted
Returnable documents: B-BBEE Status Level Verification Certificate (or sworn affidavit for EME/QSE) and printed current Tax Compliance Status (TCS) Result Summary Page from SARS eFiling
Bid validity period: 3 months, expiring 8 February 2027
Alterations/corrections: strike through incorrect entry, write correction adjacent, and initial each change; or reprint page and substitute
Joint ventures: must submit formation document authenticated by notary public, defining conditions, duration, authorised representatives, participation percentages
Disqualification risks: incomplete document, missing schedules/documents, unsigned schedules, late submission, non-compliant alterations, failure to attend compulsory clarification meeting, failure to provide requested clarification within 7 days
Evaluation Criteria
Source: MT06-2026 BID DOCUMENT Mobile Diagnostic Scanner Procurement with Appendix.pdf (TENDER)Evaluation system: 90/10 preference point system (price 90 points, B-BBEE 10 points)
Price scoring formula: Ps = 90 × (1 − (Pt − Pmin) / Pmin) where Pt is bid price, Pmin is lowest acceptable bid price
B-BBEE points: up to 10 points for valid B-BBEE certificate or qualifying sworn affidavit; non-compliant bidders score 0 for B-BBEE but are not disqualified
Maximum combined score: 100 points
Responsiveness criteria (must all be met):
Risk assessment: financial viability and sustainability; validation of submitted information; purchaser may request additional information (7 calendar days to respond); on-site inspection of bidder's facilities may occur before award; falsification leads to disqualification
Minimum qualifying score: not explicitly stated; highest total points wins
Technical Specifications
Source: MT06-2026 BID DOCUMENT Mobile Diagnostic Scanner Procurement with Appendix.pdf (TENDER)Scope: Leasing, maintenance, repair, and replacement of customised mobile vehicle diagnostic scanner systems
Client: Western Cape Mobility Department, Directorate Traffic Law Enforcement
Contract period: 3 years
Detailed specifications contained in "Goods & Services Specification" section and "Appendix: Drawings, schematics & annexures" (not fully extracted)
Bidder must have studied full technical specifications before compulsory clarification meeting
Clarification meeting is only opportunity to ask technical questions
Service delivery location: Western Cape (implied by department jurisdiction)
No CIDB grading mentioned (goods/services, not construction)
Experience & Qualifications
Source: MT06-2026 BID DOCUMENT Mobile Diagnostic Scanner Procurement with Appendix.pdf (TENDER)Bidder must be represented at compulsory clarification meeting by a person suitably qualified and experienced to comprehend scope implications
Proof of Financial Standing required (Schedule A7)
No specific years of experience, reference projects, or key personnel qualifications detailed in extracted text
Quality Management
Source: MT06-2026 BID DOCUMENT Mobile Diagnostic Scanner Procurement with Appendix.pdf (TENDER)Risk assessment includes financial viability and sustainability evaluation
Purchaser may conduct on-site inspection of bidder's business and operations before award
Each party bears own costs for on-site inspection
Falsification or misrepresentation discovered during inspection leads to disqualification
Purchaser may request additional information for clarification (7 calendar days to respond)
Failure to provide additional information disqualifies bid
Pricing Schedule
Source: MT06-2026 BID DOCUMENT Mobile Diagnostic Scanner Procurement with Appendix.pdf (TENDER)Schedule C1: Price Schedule and Pricing Summary requirements
Rates and prices must follow specified format
Fully priced schedule with itemised breakdown required; no lump sums
Unpriced items invalidate bid
Alternative offer pricing must include 5% for purchaser evaluation costs
Arithmetical error correction rules apply (unit rate governs, corrected totals govern)
Bid validity 3 months
Financial Requirements
Source: MT06-2026 BID DOCUMENT Mobile Diagnostic Scanner Procurement with Appendix.pdf (TENDER)Pricing format: fully priced Price Schedule and Pricing Summary (Schedule C1) with breakdown per item; no lump sums or hidden items
Pricing principles: each item priced separately; summarising sections into single rates unacceptable
Alternative offers: permitted only if main offer priced and submitted; must demonstrably meet purchaser standards; modified pricing data must include 5% of alternative amount for purchaser evaluation costs
Bid validity: 3 months (expires 8 February 2027); purchaser may request extension
Proof of Financial Standing required (Schedule A7)
No bid security, performance bond, guarantee, retention, or payment terms specified in extracted text
Arithmetical error correction: unit rate governs over line total; corrected total governs over bidder's addition; figures govern over words in absence of schedule of rates
Compliance Requirements
Source: MT06-2026 BID DOCUMENT Mobile Diagnostic Scanner Procurement with Appendix.pdf (TENDER)Mandatory registrations:
Tax compliance: printed current Tax Compliance Status (TCS) Result Summary Page from SARS eFiling required with bid
B-BBEE: valid B-BBEE Status Level Verification Certificate (SANAS accredited) or sworn affidavit (EME/QSE) required to claim preference points
Returnable forms (must be completed and signed):
Prohibitions: not on Register of Bid Defaulters; not on National Treasury prohibited suppliers list; no SCM abuse; no contract failure due to own fault in last 2 years; no multiple offers
Joint venture/consortium: each partner must submit separate TCS; formation document authenticated by notary; joint and several liability
No CIDB requirement (non-construction)
No professional registration requirement mentioned
No local content requirement mentioned
Contractual Terms
Source: MT06-2026 BID DOCUMENT Mobile Diagnostic Scanner Procurement with Appendix.pdf (TENDER)Contract form: WCBD7.1 Contract Form: Purchase of Services
General Conditions of Contract (GCC) and Special Conditions of Contract (SCC) apply
Contract duration: 3 years from award
Contracting parties: successful bidder and Western Cape Mobility Department (Purchaser)
Alternative offers: accepted only if main offer submitted; bidder assumes full responsibility for compliance; 5% of alternative amount added for purchaser evaluation costs
Joint ventures: formation document authenticated by notary required; joint and several liability; 30 days written notice for termination; no cession/assignment without consent
Domicilium citandi et executandi: physical address on Schedule A2
No two-envelope procedure
Bid validity: 3 months (extendable by mutual agreement)
Cancellation grounds: changed circumstances, lack of funds, no acceptable bids, material irregularity
Section
Source: MT06-2026 BID DOCUMENT Mobile Diagnostic Scanner Procurement with Appendix.pdf (TENDER)Evaluation stages:
Price formula: Ps = 90 × (1 − (Pt − Pmin) / Pmin)
B-BBEE points: up to 10 per B-BBEE level table
Highest total points wins
No minimum functionality/technical score mentioned
Arithmetical corrections per specified rules
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
27 Wale Street - Cape Town - Cape Town - 8001
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
07 Oct 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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