Closed Services: Professional Tenders

• Submit the quotation before the closing date indicated in the tender record. • Include a company profile, samddra accreditation certificate (level 1‑5), signed NDA, and at least two client reference letters. • Provide the completed declaration of compliance (tick x/✓) as required. • Failure to provide any mandatory document will result in disqualification. • NO specific submission address or electronic portal is stated; use the contact details provided for clarification.

• Submit the quotation in separate sealed envelopes clearly marked with the RFQ number (COJ0076-25/26), closing date and time. Place the envelope in the quotation box at the sappi building reception, 48 ameshoff street, braamfontein (opposite food lovers & dischem). • All required forms (a‑h, j) must be completed, signed on every page and attached. Missing or unsigned forms will lead to disqualification. • Use black ink only; NO correction fluid is allowed. Any price alteration must be crossed out in ink and initialed. • Prices must be firm for 30 days, quoted in south african rand, exclusive of VAT (vat‑registered bidders must indicate VAT number). • Prices must be all‑inclusive of delivery; the supplier must provide labour for off‑loading. • Quotations remain open for acceptance for 30 days from the lodgement date. • The city will only deal with suppliers registered on the city of johannesburg supplier database (and, where applicable, the central supplier database). • Provide a valid tax clearance certificate or SARS one‑time pin; the city may request IT within 7 days after closing. • NO price changes are allowed after the closing time. • All pages must be initialed; the quotation must be legible. • Failure to meet any of the above requirements may result in automatic disqualification.

• Submit the quotation only via the e‑tender portal (https://www.etenders.gov.za/). NO email submissions are accepted. • Log in with your csd credentials; if you have forgotten them, contact csd at [email protected]. • Follow the portal checklist and attach all compulsory returnable documents (see compliance requirements). • Use your own company letter‑head; the jw RFQ template must not be used. • The quotation must be uploaded as a single pdf file – ms word, excel or image files are not allowed. • Quotation must be valid for 60 days from the quotation date. • Include the RFQ reference (rfqjw09sc26) and your company name in the email subject line when prompted. • All prices must be quoted per the unit indicated and must be exclusive of VAT (VAT to be added to the total value where applicable). • Late submissions (after 16:00 on 11‑feb‑2026) will be rejected. • Disqualified if the quotation lacks the required brand name, authorised signature, or the supplier’s email address is not visible on the quotation.

• Include the preference points claim form as part of the tender submission. • Provide proof/documentation for any specific goals claimed (e.g., Csd & cipc compliance). • Failure to submit required proof will result in loss of specific‑goal points. • The organ of state may request additional substantiation before or after award.

• Submit the bid pack to the address/email specified in the tender (email: [email protected]). • Include all required returnable documents: - sbd 1 – invitation to bid - sbd 4 – bidders disclosure form (signed and completed) - company profile covering: * service category(ies) you are responding for * methodology, experience, trade references (minimum 2 letters ≤5 years old), organogram, tools/software, footprint * project manager profile (personal details, nqf 8 qualification, professional body membership, ≥3 years experience, references) * team structure (partner/director, project manager, team lead) * valid copies of qualifications and professional body registration letters • ensure all documents are signed where required; incomplete or unsigned submissions will be disqualified at stage 1. • Bids may be submitted for one or more service categories, but supporting evidence must accompany each selected category. • NO guarantee of contract award; panel members will be invited to quote as projects arise.

• Returnable documents: (list of required forms and supporting documents as indicated in the tender – ensure all requested returnables are completed and signed).

• Submit all returnable documents listed in the tender package. • Ensure each required form is completed, signed and attached. • Failure to provide any listed returnable may result in disqualification.

• Submit the quotation in a sealed envelope clearly marked with the RFQ number, closing date and time. Place the envelope in the quotation box at the sappi building, 48 ameshoff street, braamfontein (opposite food lovers & dischem). The city will not be responsible for quotations placed in the wrong box. • All required forms (a–j) must be completed, signed on every page and attached. Missing or unsigned forms will lead to disqualification. • Required returnables: certified copy of company registration, tax clearance certificate or SARS pin, b‑bbee certificate or affidavit, proof of seta accreditation (for training providers), health certificate (for catering), CIDB registration (for construction), municipal account statements for the company and its directors, and all mbd declarations (interest, past SCM practices, independent bid determination, state of municipal accounts). • Prices must be quoted in south african rand, vat‑exclusive, firm for 30 days, inclusive of delivery, and legible. NO correction fluid or price increases are allowed; any correction must be crossed out in ink and initialed. • The quotation must remain open for acceptance for 30 days from the date of lodgement. • Failure to sign the quotation, to attach all compulsory documents, or to comply with the form‑filling instructions will result in automatic disqualification.

• Submit one sealed envelope containing the completed quotation and all required forms to the quotation box at sappi building, 48 ameshoff street, braamfontein (opposite food lovers & dischem). • Envelope must be clearly marked with RFQ number COJ0023-25/26 re-advert (05), closing date 11 feb 2026 and closing time 10:30. • Address the envelope to: group head – strategic supply chain management, 15th floor metro centre, 158 civic boulevard street, braamfontein. • Required returnable documents (must be signed, initialed on each page and attached): form a – conditions of quotation; form b – specification; form c – form of quotation & acceptance; form d – statement of authorisation; form e – mbd 4 declaration of interest; form f – mbd 8 declaration of past SCM practices; form g – mbd 9 certificate of independent bid determination; form h – declaration on state of municipal accounts; form i – occupational health & safety agreement; form j – preference points claim (preferential procurement regulations 2022); certified copy of company registration; tax clearance certificate or SARS pin; b‑bbee certificate or sworn affidavit; agri‑seta accreditation (training providers); CIDB registration (construction); health certificate (catering) where applicable. • All pages must be initialed; any price correction must be crossed out in ink and initialed – correction fluid is not allowed. • Prices must be quoted in south african rand, vat‑exclusive, firm for 30 days, all‑inclusive of delivery, and NO price increases will be considered after the closing time. • Failure to sign/initial all forms or to include any required document will result in disqualification.

• Bids must be deposited in the bid box at ground floor foyer, 270 jabu ndlovu street, pietermaritzburg NO later than 15:00 on 10 february 2026. • Each bid must be placed in a separate sealed envelope clearly marked with the bidder’s name, address, bid number and closing date. • Upon delivery, the bidder (or courier/driver) must sign the official submission register at reception. • All required official forms (sbd1‑sbd7 and annexes) must be completed on the provided templates – NO re‑typing or redrafting is allowed. • Bids must be complete, with every page initialed; use of correcting fluid or erasable pen is prohibited. • NO bids will be accepted by post, fax, email or electronic means, and NO samples may be included in the submission. • Late bids will be rejected; bids received after the closing time will not be considered. • Failure to provide a valid tax compliance status (tcs) pin or csd number, or to be registered on the central suppliers database at the time of closing, will result in disqualification.