Appointment of a service provider to supply and deliver 100 collapsible pop-up carts and supply, delivery and instalation 50 waste bins for informal trades

5.1. Signing of a Service Level Agreement (SLA) and contract with the Greater Kokstad Municipality.

5.2. The primary deliverable is the supply and delivery of collapsible pop-up carts and waste bins for

informal traders in accordance with the specifications outlined in the contract. Delivery must be

completed within 90 days after the appointment of the service provider.

5.3. The bid must clearly reflect the unit price per cart. All carts and waste bins must comply with the

required manufacturing, structural, and safety standards relevant to mobile trading infrastructure.

5.4. The service provider must provide progress reports to the Municipality, detailing production status,

delivery timelines, and any issues that may affect the schedule.

5.5. The contract will be subject to performance monitoring. Non-performance may result in termination of

the contract.

5.6. The service provider is responsible for delivery and offloading of the carts at the designated municipal

site, while the Municipality will conduct monitoring and verification of delivered items.

5.7. Successful bidders may be requested to submit a sample collapsible pop-up cart for evaluation. Only

carts approved by the Municipality will be accepted for full delivery.

5.8. Applicable SABS and SANS certificates (where relevant to materials, structural safety, or

manufacturing standards) must be attached to the bid document.

6. SUBMISSION OF SAMPLES

Prospective service providers may be requested to supply a sample collapsible pop-up cart to the

Municipality for evaluation. The sample will be used to verify compliance with the required specifications,

quality standards, and any applicable local content criteria. The submitted sample will serve as the

benchmark for acceptable quality and will be presented to the Management of the Greater Kokstad

Municipality for confirmation.

7. EXPECTED OUTCOME.

a) Improving the trading environment for informal traders through the provision of durable, weather-

resistant collapsible pop-up carts and waste bins that meet the approved specifications.

b) Reducing risks associated with unsafe and informal trading setups by ensuring traders have access

to structured, compliant, and mobile trading units.

c) Enhancing municipal spatial management and operational efficiency by introducing standardized,

easily relocatable carts that support cleanliness, orderliness, and flexibility during events, peak trading

periods, or emergencies.

8. KEY COMPETENCIES

8.1. Service provider appointed to undertake this project should demonstrate the following key

competences:

a) Proof of registration as the registered company

b) Technical skills to interpret the requirements of the Terms of Reference.

c) In-depth knowledge and experience in the design, manufacturing, supply, and delivery of

collapsible pop-up carts or similar mobile trading infrastructure.

d) Demonstrated business capacity and viability to deliver the required services.

8.2. The service provider must comply with relevant manufacturing, quality, and safety standards

applicable to mobile trading structures. They should have robust supply chain and production

management processes to ensure timely delivery of the carts, even under demanding conditions.

8.3. The service provider should have a strong track record in supplying and delivering collapsible carts,

mobile kiosks, trading structures, or similar equipment to municipalities or comparable organisations.

Previous experience with contracts of similar size and scope will be an added advantage.

8.4. The service provider must demonstrate effective logistics capabilities, including the ability to manage

production timelines, handle bulk deliveries, and ensure efficient distribution of the collapsible pop-up

carts to the municipality as required.

8.5. The service provider should provide responsive and reliable customer service and support to address

any issues or concerns that may arise during the contract period.

8.6. Financial stability and reliability are important considerations to ensure that the provider can meet the

contract obligations without financial difficulties.

8.7. Training Providers must furnish hereunder details of similar works/service, which they have

satisfactorily completed in the past. The information shall include a description of the works, the

contract value and the name of the employer.

9. PROJECT MANAGEMENT

a) The appointed Service Providers will work very closely with Greater Kokstad Municipality, managed

by/in and/or report to the Economic Development and Spatial Planning Department or the Local

Economic Development (LED) Unit directly.

b) b) The Municipality’s designated Project Manager, the LED Manager, as appointed for this initiative,

will oversee the project, provide guidance, and monitor progress throughout the supply and delivery

process.

10. PROJECT TIMEFRAME

10.1. The Municipality will enter into a Service Level Agreement (SLA) with the successful Service Provider

for the once-off supply and delivery of collapsible pop-up carts to the Greater Kokstad Municipality.

10.2. Given the importance of this project, the collapsible pop-up carts and waste bins must be delivered

within 90 days from the date of appointment of the service provider. This delivery period marks the

commencement and completion timeline for the supply and delivery of the collapsible pop-up carts.

11. PROJECT BUDGET

a) The budget will be based on the on the presented work plan and budget, consistent with the amount

of work as specified in the “scope of work”. Work to be undertaken will vary from time to time as and

when required by the Municipality.

12. EVALUATION CRITERIA

12.1.1. FUNCTIONALITY (60)

12.1.2. All bids received will be evaluated by a panel on a basis of functionality.

The following functionality criteria will be applicable, and the maximum weights of each criterion are stated in

brackets in the table below.

Functionality Basis for points allocation Points Max. Verification Method

Criteria Points

Proven track record in the 5 or more appointment letters/Order 50 50 Bidders are to provide

supply and delivery of and reference letters in the supply and Signed appointment

collapsible pop-up carts, delivery of collapsible carts, mobile Letter/Signed Order and

mobile trading structures, trading structures or similar Signed Reference Letter of

or similar manufactured manufactured equipment the same project.

equipment, demonstrated 4 appointment letters/Order and 40

through signed reference letters in the supply and NB: POINTS WILL ONLY

appointment letters, delivery of collapsible carts, mobile BE GIVEN FOR EACH

purchase orders, and trading structures or similar PROJECT WHERE THE

signed references for each manufactured equipment TENDERER HAS

project completed for a 3 appointment letters/Order and 30 SUBMITTED ALL THE

Municipality or public or reference letters in the supply and REQUIRED DOCUMENTS

private-sector institution, delivery of collapsible carts, mobile

with a minimum project trading structures or similar

value of R300 000.00. manufactured equipment

2 appointment letters/Orders and 20

reference letters in the supply and

delivery of collapsible carts, mobile

No specific requirements found