Supply and installation of automated scada disinfection system for water and wastewater works

CONTRACT NUMBER: 28/2026

AUTOMATED (SCADA) DISINFECTION SYSTEM FOR:

WATER AND WASTEWATER PURIFICATION WORKS

SERVICE PROVIDER

EMAIL ADDRESS

CLOSING DATE 19 FEBRUARY 2026

CONTACT NUMBER

Prepared for:

Kouga Local Municipality

16 Woltemade Street

Jeffreys Bay

6330

Prepared by:

Kouga Local Municipality

Civil And Water Services Directorate

Civil And Water Division

Contact Person: Mr Reinier Van Der Ryst

Tel: 042 200 2200

E-Mail: [email protected]

Bid Number: 28/2026 Kouga Local Municipality

KOUGA LOCAL MUNICIPALITY

BID No.: 28/2026

REQUEST FOR QUOTE (RFQ): AUTOMATED (SCADA) DISINFECTION SYSTEM FOR:

WATER AND WASTEWATER PURIFICATION WORKS

GENERAL TENDER INFORMATION

TENDERS INVITED : Thursday. 04 February 2026

ESTIMATED CIDB CONTRACTOR

: 1EP/ ME or higher

GRADING

A compulsory virtual clarification meeting will be

CLARIFICATION MEETING :

held on 12 February 2026 at 12h00

VENUE FOR SITE VISIT/CLARIFICATION

: Virtual Meeting

MEETING

CLOSING DATE : 19 February 2026

CLOSING TIME : 12:00:00 PM / 12h00

Tender Box at the Municipal Office, Room 122

CLOSING VENUE :

16 Woltemade Street (front entrance)

VALIDITY PERIOD OF TENDER : 90 days

TENDER BOX The Tender Documents (which includes the

Form of Offer and Acceptance) completed in all

respects, plus any additional supporting

documentation required, must be submitted in a

sealed envelope with the name and address of

: the tenderer, the tender No. and title and the

closing date indicated on the envelope. The

sealed envelope must be inserted into the

appropriate official tender box before closing

time. The onus remains with the tenderer to

ensure that the tender is placed in the correct

tender box.

Bid Number: 28/2026 Kouga Local Municipality

KOUGA LOCAL MUNICIPALITY

BID No.: 28/2026

REQUEST FOR QUOTE (RFQ): AUTOMATED (SCADA) DISINFECTION SYSTEM FOR:

WATER AND WASTEWATER PURIFICATION WORKS

PARTICULARS OF BIDDER

Name of Bidder

Contact Person:

Postal Address

Street Address

Telephone Number Code: Number:

Cell phone Number

Facsimile Number Code: Number:

E-Mail Address

CSD Supplier Number

(National Treasury)

CIDB CRS Number

Vat Registration Number

Bid Number: 28/2026 Kouga Local Municipality

CONTENTS

DETAILED TABLE OF CONTENTS

CONTENTS

GENERAL TENDER INFORMATION ................................................................................... 2

CONTENTS .......................................................................................................................... 4

T1 TENDERING PROCEDURES ................................................................................. 5

T1.1 TENDER NOTICE AND INVITATION TO TENDER ............................................................................... 6

T1.2 TENDER DATA ...................................................................................................................................... 9

C.1 General .................................................................................................................................................. 9

C.2 Tenderer’s obligations ....................................................................................................................... 11

C.3 The Employer’s undertakings ........................................................................................................... 17

T1.3 STANDARD CONDITIONS OF TENDER ............................................................................................ 19

Annex G 29

T2 RETURNABLE DOCUMENTS AND SCHEDULES .............................................. 30

80/20 or 90/10 ................................................................................................................ 47

80/20 or 90/10 ...................................................................................... 48

CONTRACT ........................................................................................................................ 71

C1 AGREEMENT AND CONTRACT DATA ............................................................... 71

C1.1A FORM OF OFFER AND ACCEPTANCE .............................................................................................. 71

C1.2 CONTRACT DATA .............................................................................................................................. 76

C1.3 FORM OF GUARANTEE (PRO FORMA) ............................................................................................ 90

C1.4 CONFIRMATION OF RECEIPT OF CONTRACT (PRO FORMA) ....................................................... 93

C2 PRICING DATA .................................................................................................... 94

C2.1 BILL OF QUANTITIES......................................................................................................................... 95

C3 SCOPE OF WORK ............................................................................................... 98

C3.1 DESCRIPTION OF THE WORKS ........................................................................................................ 99

C3.1.1 EMPLOYER’S OBJECTIVES .............................................................................................................. 99

C3.2 PROCUREMENT ............................................................................................................................... 101

Bid Number: 28/2026 Kouga Local Municipality

TENDER

T1 TENDERING PROCEDURES

T1.1 Tender Notice and Invitation to Tender

T1.2 Tender Data

T1.3 Standard Conditions of Tender

Bid Number: 28/2026 Kouga Local Municipality

T1.1 TENDER NOTICE AND INVITATION TO TENDER

KOUGA LOCAL MUNICIPALITY (EC108)

DIRECTORATE: CIVIL AND WATER SERVICES

NOTICE NO: 28/2026

REQUEST FOR QUOTE (RFQ): AUTOMATED (SCADA) DISINFECTION SYSTEM FOR: WATER AND WASTEWATER

PURIFICATION WORKS

Prospective service providers are hereby invited to submit informal quote for the Automated (Scada) Disinfection System For:

Water and Wastewater Purification Works.

DETAILED SPECIFICATION IS AVAILABLE ELECTRONICALLY:

An electronic copy of the Terms of Reference will be available on E-Tender portal www.etender.gov.za or the municipal website

www.kouga.gov.za as from Thursday, 05 February 2026. After downloading the Terms of Reference from the website each

prospective bidder MUST ensure that a complete Terms of Reference document is printed.

A compulsory virtual clarification session will be arranged for Thursday, 12 February 2026 @12h00pm. Prospective bidders

can use the very same link below which is direct from this advert, it will link them directly to the meeting. Please take

note that no attendee arriving 10 minutes late or more will be allowed to attend the clarification meeting.

The link will also be available on the municipal website.

Join Teams Meeting:

https://teams.microsoft.com/meet/3919377621727?p=LGfAXfJrWZP11nJww4

Meeting ID: 391 937 762 172 7

Passcode: mv3Ss7tr

CONDITIONS OF THIS RFQ:

• Telegraphic, telephonic, telex, facsimile, email, or late tenders will not be accepted.

• This contract will be evaluated on the 80 (price)

• The specific goals would be for a maximum point of 20 points. To claim for specific goals prospective bidders

MUST submit proof/required documents.

• An electronic copy of the completed tender document with returnable documents must be submitted

with tender submission saved in a flash drive or CD. Failure to submit AN ORIGINAL HARD COPY AND

A COPY ON EITHER USB or CD will deem the bid non-responsive.

• An estimated contractor CIDB Grading of 1EP/ME or higher is required.

• A valid SARS Tax Compliance Status Pin may be requested to verify tax status.

• Prospective Service Providers must register on Kouga Municipality’s Supplier database as per the registration

requirements.

• The National Treasury Central Supplier Database Summary report must be submitted.

• The Council reserves the right to accept any tender and, or part thereof, appoint more than one contractor, and

does not bind itself to accept the lowest or any tender. The Council reserves the right to appoint any contractor.

• The validity period for submission must be 90 days from the closing date.

• RFQ’s that are deposited in the incorrect box or delivered to any other venue will not be considered.

Any information regarding this formal quote can be obtained from Mr. R. Van der Ryst at [email protected] and copy

[email protected]

Quotations in a sealed envelope endorsed “NOTICE NO: 28/2026: “AUTOMATED (SCADA) DISINFECTION SYSTEM FOR:

WATER AND WASTEWATER PURIFICATION WORKS” must be placed in the Tender Box 16 Woltemade Street, Jeffreys

Bay, Room 122 on or before Thursday, 19 February 2026 at 12:00.

D. DE JAGER

P.O Box 21

DEPUTY MUNICIPAL MANAGER JEFFREYS BAY

6330

For Placement: Municipal Website/ Municipal Notice Boards in all offices/areas – 05 February 2026

Bid Number: 28/2026 Kouga Local Municipality

PART A

INVITATION TO BID

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE KOUGA LOCAL MUNICIPALITY

No specific requirements found

B-BBEE Details: B-BBEE STATUS LEVEL

STATUS

VERIFICATION

Yes LEVEL Yes

CERTIFICATE

SWORN

[TICK APPLICABLE BOX]

No AFFIDAVIT No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs)

MUST BE SUBMITTED IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]

2. ARE YOU A

1. ARE YOU THE FOREIGN

ACCREDITED BASED

REPRESENTATIVE SUPPLIER

IN SOUTH AFRICA FOR THE Yes No

FOR THE GOODS GOODS

Yes No [IF YES, ANSWER /SERVICES /WORKS /SERVICES

[IF YES ENCLOSE PROOF] PART B:3] OFFERED? /WORKS

OFFERED?

3. TOTAL NUMBER OF 4. TOTAL BID

ITEMS OFFERED PRICE R

5. SIGNATURE OF

BIDDER ....................................

6. DATE

7. CAPACITY UNDER

WHICH THIS BID IS

SIGNED

Bid Number: 28/2026 Kouga Local Municipality

BIDDING PROCEDURE ENQUIRIES MAY BE TECHNICAL INFORMATION MAY BE DIRECTED

DIRECTED TO: TO: