Water sample analysis services for siyancuma local municipality (3-year contract)

• Submit all returnable documents listed under “T2. RETURNABLE DOCUMENTS” (contract schedules, pricing schedule, declaration of interest, certificates, tax clearance, CSD registration, municipal rates account, ID copies, company registration, etc.).
• Provide originals and the required number of copies, sealed in separate “ORIGINAL” and “COPY” packages, clearly marked with the Employer’s address and your contact details.
• Use black ink; no alterations, erasures or Tippex allowed – any changes must be initialed.
• Submit the tender before the closing time (23 January 2026, 12:00) to the address stated in the tender document; proof of posting is not accepted.
• Electronic submission is only allowed if the tender documents were issued electronically – otherwise submit paper copies.
• Disqualification risks: late submission, incomplete returnables, non‑firm pricing, missing signatures, use of non‑black ink, alterations, or failure to seal packages as required.

• Technical evaluation uses an 80/20 preference points system.

– Functionality (100 pts)

– Capacity & Expertise (40 pts) – SANAS accreditation required; at least two of Chemical, Microbiological, Biological accreditation (15 pts) or one (5 pts).

– Previous Experience (40 pts) – 15 yrs similar work (40 pts), 10‑14 yrs (20 pts), 5‑9 yrs (20 pts).

– Methodology (20 pts) – 30+ SANS methods (20 pts), 20‑29 methods (15 pts), 10‑19 methods (lower points).

• Minimum total technical score of 70 pts required to be considered for pricing.
• After technical scoring, financial proposals are opened only for bidders meeting the minimum technical score.
• Preference points may be added as per municipal policy (details not provided).

• Scope: Laboratory analysis of water samples for three years covering chemical, bacteriological and sewage parameters as per SANS 241‑1:2015.
• Required analyses include pH, turbidity, Langelier Index, Ryznar Index, TDS, conductivity, alkalinity, hardness, calcium, magnesium, chloride, sulphate, nitrate, sodium, fluoride, COD, DO, suspended solids, ammonia‑N, orthophosphate, faecal E‑coli, total and faecal coliforms, etc.
• Minimum 16 chemical and 16 bacteriological samples per sampling cycle.
• Laboratory must be SANAS‑accredited (ISO/IEC, ISO 9001:2008) and hold accreditation for at least two of the three analysis types.
• Provide proof of accreditation with the tender.

• Pricing must be firm, inclusive of VAT; separate VAT amount to be shown.
• Submit a pricing schedule for Year 1, Year 2 and Year 3 with unit costs and totals.
• All delivery costs must be included; no separate charges.
• No price adjustments allowed during contract except as per contract conditions.
• No specific bonds or guarantees are mentioned in the extracted text.

• Provide Tax Clearance Certificate and SARS PIN.
• Register on the Central Supplier Database (CSD) and attach registration report.
• Submit municipal rates account (no arrears >90 days) or lease agreement.
• Attach certified ID copies of directors/owners.
• Provide company registration certificates.
• Submit declarations of interest and disclose any relationships with state officials as required.
• No explicit B‑BBEE, CIDB, or professional registration requirements are stated in the provided text.