Other service activities Tenders Free State | August 2026

Closing: 15 october 2026 at 10:00, deposit sealed bid in bid box "b" at setsing business centre, cnr moremoholo & motloung streets, phuthaditjhaba. Functionality minimum: score at least 70/100 to proceed; criteria include 5+ reference letters (25 pts), 5+ years experience (25 pts), national diploma in travel and tourism (20 pts), iata (10 pts), asata (10 pts), and 24/7-capable company profile (10 pts). Mandatory documents: mbd 1, mbd 2 (SARS tcs pin or certificate), mbd 4, mbd 6.1, Mbd 8, mbd 9, municipal rates and taxes clearance (not in arrears >3 months), company registration certificate, company profile, cvs of travel booker/agent, and reference letters. Eligibility: must be registered on csd (all jv parties), provide SARS pin, and NO bids from persons in the service of the state. Bid documents: obtainable from 23 september 2026 after 10:00 for r420 non-refundable fee at cashiers point, or free from e-tender portal; only one submission per bidder. Evaluation: 80/20 preferential points (price 80, specific goals 20); specific goals include location (maluti-a-phofung 5 pts, thabo mofutsanyana 3 pts, free state 2 pts), woman-owned (5 pts), youth under 35 (2 pts), and disability (5 pts). Validity: bid must remain valid for 90 days; NO electronic, telegraphic, or fax submissions accepted.

Panel composition: maximum of three (03) medical doctors and three (03) psychologists. Contract period: two (02) years. Allocation methods: rotation approach or request for quotations (RFQ) from all panel providers. Award under RFQ: highest scoring bidder is awarded, provided they meet all requirements and have compliant tax matters; if not, the second highest bidder is considered. Tax compliance: bidders must have compliant tax matters to be considered for award. Reference number: SCM/BID08/2026/2027.

Quotations must be emailed to [email protected], Quoting RFQ number pr10118371. Late quotations will not be accepted. All annexures (standard bidding documents and documents for mandatory evaluation) must be completed and signed. Failure to follow the email submission instruction will result in the quote not being considered. Bidders not contacted within 14 working days of the RFQ issue date may consider their quotation unsuccessful. Returnable forms: - sbd 4 (bidders disclosure): discloses any interest or connection with the state. - Sbd 6.1 (Preference points claim under ppr 2022): claims preference points for specific goals. - Annexure a (security measures): must be completed and signed. - Proof of hpcsa registration for both paramedics and the ems operating licence must be submitted by the closing date and time. Disqualification risks: - omitting or leaving unsigned any returnable form. - Submitting more than one proposal from companies with a common director/shareholder, or responding to one invitation with more than one entity. - Collusive behaviour. - Offering gifts or hospitality to raf officials; solicited bribery must be reported to the fraud line at 0800 005919.

Returnable documents:

Returnable documents:

Returnable documents:

Returnable documents:

Submit the quotation via email to [email protected] Or [email protected]. The closing date is 09 september 2026 at 11:00. Quotations must be valid for 60 days from the closing date. Ppsa can only accept 10 megabytes of documents; if larger, submit in batches. All documents and correspondence must be in english. Bids must be submitted on the official forms provided (not re-typed). The bidder is responsible for ensuring the complete bid is received by the closing date and time. Late bids will not be accepted. Returnable forms include: signed sbd 1 (invitation to bid), signed sbd 4 (bidder's disclosure), signed sbd 6.1 (Preference points claim), csd registration report or number, proof for specific goals claimed, company profile, and quotation on letterhead. Bids must be signed by an authorised person with proof of authority (e.g., Company resolution).

Returnable documents:

Bids must be submitted in a sealed envelope clearly marked with the bid description and number (SCM/BID04/2026/2027) and deposited in bid box NO. "b" at maluti-a-phofung municipality, setsing business centre, cnr moremoholo & motloung streets, phuthaditjhaba, before the closing time. Late bids, electronic copies, telegraphic or faxed bids will not be accepted. Only one submission per bidder will be considered. Bids must be submitted on the official forms provided (not re-typed) and must be properly indexed. The bid document is obtainable from the cashiers point at phuthaditjhaba offices from 04 september 2026 after 10h00 on payment of a non-refundable fee of r504.00 (Cash or bank guaranteed in favour of the municipality), or may be downloaded from the e-tender portal at NO charge. The bid must remain valid for 90 days. Returnable forms include: mbd 1 (invitation to bid), mbd 2 (tax clearance requirements), mbd 4 (declaration of interest), mbd 6.1 (Preference points claim), mbd 8 (declaration of bidder's past supply chain management practices), and mbd 9 (certificate of independent bid determination).

Returnable documents:

1. Legislative and regulatory framework 1.1. This bid and all contracts emanating from there will be subject to the general conditions of contract issued in accordance with treasury regulation 16a published in terms of the public finance management act, 1999 (act ). The special conditions of contract are supplementary to that of the general conditions of contract. Where, however, the special conditions of contract conflict with the general conditions of contract, the special conditions of contract prevail. 2. Status of request for bid 2.1. This bid is an invitation for bidders to submit a bid for the provision of event related services for national active ageing programme on behalf of free state department of social development on once-off basis. 2.2. NO binding contract or other understanding for the supply of the services will exist between the free social development and any bidder unless and until the free state department of social development has signed a formal written contract with the successful bidder/s. 3. Submission of bids 3.1 Bidders must submit the bid to the address indicated on the sdb1 as follows; civilia building, 14 merriam makeba street, bloemfontein central, bloemfontein, 9301. 4. Fronting 4.1. The department of social development is in support of the spirit of broad based black economic empowerment and recognizes that real empowerment can only be achieved through individuals and businesses conducting themselves in accordance with the constitution and in an honest, fair, equitable, transparent and legally compliant manner. Against this background the department of social development condemns any form of fronting. 4.2. The department of social development, in ensuring that bidders conduct themselves in an honest manner will, as part of the bid evaluation processes, conduct or initiate the necessary enquiries/investigations to determine the accuracy of the representation made in bid documents. 4.3. Should any of the fronting indicators as contained in the guidelines on complex structures and transactions and fronting, issued by the department of social development, be established during such enquiry/investigation, the onus will be on the bidder / contractor to prove that fronting does not exist. 4.4. Failure to do so within a period of 14 days from date of notification may invalidate the bid/contract and may also result in the restriction of the bidder/contractor to conduct business with the public sector for a period not exceeding ten years, in addition to any other remedies the department of social development may have against the bidder/contractor concerned. Fsdsd (t) 006/2026: appointment of the event management company to render event related services for national active ageing programme in bloemfontein on behalf of free state social development on once-off basis 5. Tax compliance status bidder(s) must be compliant when submitting a bid to the free state department social development and remain compliant for the entire contract duration with all applicable tax legislation, including but not limited to the income tax act, 1962 (act NO.) and value added tax act 1991 (act NO.). IT is a condition of this bid that the tax matters of the successful bidder be in order, or that satisfactory arrangements have been made with south african revenue service (SARS) to meet the bidder’s tax obligations at the point of awarding. The tax compliance status requirements are also applicable to foreign bidders/individuals who wish to submit bids. 6. Price adjustments prices must be firm, and NO price adjustments will be allowed for the duration of the contract period. 7. Delivery requirements 7.1 Catering and supplies for the event 7.1.1 Provide different services and goods as set out on the pricing schedule. 7.2 Clearing of site (before and after event) 7.2.1 Organise the cleaning of the site. 7.2.2 Clear the site of all waste and equipment. 8. Requirements of bid 8.1 Transportation the supplier’s vehicle for transporting the food should be reliable and available for inspection and meet all the necessary requirements as stipulated in the regulation r638 of the foodstuffs, cosmetics and disinfectants act and as in the health inspection certificate. 8.2 Hygiene and cleanliness the free state department of social development reserves the right to visit the premises of the service provider or catered area of the event at any given time to monitor hygiene standards. IT is important for event managers to adhere to the principles of good hygiene and understand the implications of bad hygiene practices in their business practices. The service provider is required to provide valid health certificate. 8.3 Cleaning and removal of waste from catered area the event manager shall be responsible for cleanliness in the area (dining rooms, kitchens, boardrooms etc). The event manager shall be responsible for maintaining areas in a suitable clean and tidy state throughout the event period. The event manager shall ensure that work surfaces are cleaned in accordance with good cleaning practices to minimize the risk of gross contamination. 8.4 Utensils the event manager must provide own cutlery, crockery, tablecloths, serviettes and overlays, food warmers. Fsdsd (t) 006/2026: appointment of the event management company to render event related services for national active ageing programme in bloemfontein on behalf of free state social development on once-off basis 8.5 Punctuality the supplier must adhere fully to times stipulated for the function. 8.6 Obligations of the event manager • the event manager shall manage and control its staff, in the concerned premises where the function is to be catered for. • The event manager to deliver the service upon receiving of an official order. • Claims for payments shall be submitted on official invoices. 8.7 Maintaining property • the event manager shall be responsible for any loss or damage to the facilities and equipment caused by the negligence of the event manager and its employees. • Replacement will be at the discretion of the directorate involved. • The event manager shall notify the department at the earliest opportunity of any breakdown. 8.8 Meal times • the event manager is expected to serve meals at the precise time as agreed on. • Late meals will not be acceptable and the event manager should co-ordinate with the contact person to keep track of meal times etc.. 8.9 Quality of food 8.9.1 Temperature control • food may not be reheated. • Food must be kept warm. 8.10 Costing 8.10.1. Prices must be inclusive of all costs i.e. VAT, delivery, transportation and other factors that will influence the price of the event management services (refer to sbd 3.2). 8.10.2. Bidder must cost for all items and failure to do so may lead to disqualification. 9. Evaluation process a. The evaluation process comprises the following phases: phase i phase ii phase iii phase iv administration and mandatory bid functionality price and specific recommendation requirements goals and appointment mandatory bids will be evaluated recommendation bids will be assessed to in terms of the 80/20 – and appointment of 1. Csd registration verify bidders’ price and specific successful bidder(s) 2. Tax compliance status capability and ability to goals system 3. Bidders/members/individuals execute the contract. Must not be restricted. 4. Bidders/members/individuals failing to obtain a must not be in employment of minimum of 70 points the state. Out of 100 points will not be evaluated further fsdsd (t) 006/2026: appointment of the event management company to render event related services for national active ageing programme in bloemfontein on behalf of free state social development on once-off basis phase i phase ii phase iii phase iv 5. Pricing of all items on price and specific goals administrative requirements 6. Completion of sbd forms 7. Completion of relevant annexures (if any) failure to comply with phase i will invalidate the bid. 9.1 Phase i: mandatory requirements during this phase bidders’ response will be evaluated based on the mandatory and non- mandatory requirements indicated hereunder. This phase is not scored and bidders who do not submit acceptable tenders by failing to comply with all the mandatory criteria and conditions will be disqualified. 9.1.1 Registration on central supplier database (csd) the bidders must be registered as a service provider on the central supplier database (csd). If you are not registered proceed to complete the registration of your company prior to submitting your bid. Refer to https://secure.csd.gov.za/ To register your company. Ensure that all documentation on the database is updated and valid. 9.2 Phase ii: functionality evaluation bids will be evaluated on the basis of the responses on the functionality criteria and supporting documentation submitted by the bidders. Bidders that score less than 70 points out of 100 as per evaluation criteria, listed on phase ii, in respect of functionality will be regarded as submitting a non-responsive proposal and will be disqualified for further evaluation. Fsdsd (t) 006/2026: appointment of the event management company to render event related services for national active ageing programme in bloemfontein on behalf of free state social development on once-off basis documents to be maximum criteria for specific goals points attached 1. Experience in events management services. A. Attach orders or/and appointment 40 a. Bidder’s relevant experience for rendering letters (on the letter head of the of event management services institution (government / private) and signed by head of SCM / NO experience = 0 points delegated official) relating to rendering of event management up to r100 000.00 = 15 points services, together with corresponding completion from r100 000.01 To r500 000.00 = 20 certificate/delivery note/ or certified points invoices to indicated that the service was successfully completed (all from r500 000.01 To r1 000 000.00 = 25 proof of service been delivered must points relate/correspond with attached orders or appointment letters). The from r1 000 000.01 To r1 500 000.00 = 30 services rendered must not be older points than 4 years. From r1 500 000.01 To r2 000 000.00 = 35 points from r2 000 000.01 And above = 40 points 2. Financial capacity b. Demonstrated capacity of supplier to b. Proof of bank statement with cash flow 20 deliver (bank statement not older than 6 of not less than r100 000.00 For the past months) six (6) months. 3. Membership with events management regulatory body 20 c. NO proof of membership = 0 points c. Submit valid proof of membership with proof of membership attached = 20 any event management professional body points (valid certified copy must be submitted and may be subject to verification) fsdsd (t) 006/2026: appointment of the event management company to render event related services for national active ageing programme in bloemfontein on behalf of free state social development on once-off basis 4. Locality d. The proximity of the service provider to d. Proof of residence e.g., Valid leasing 20 the service center: agreement if not owning the property outside free state = 0 points within the free state area = 20 points together with proof of rental payments (i.e. Invoice or statement from the lessor not older than 3 months) or proof of municipality accounts in the bidders’ name (company name / director of the company) not older than (3) three months total 100 bidders must, as part of their bid documents, submit supportive documentation for all functional requirements as indicated in the terms of reference. The department reserves the right to further verify the credibility of all supportive documents. The panel responsible for scoring the respective bids will evaluate and score all bids based on their submissions and the information provided. 9.3 Phase iii: price and specific goals evaluation the bids will be evaluated in terms of the new preferential procurement regulation, 2022 and the bid evaluation criteria stipulated in this section. The evaluation on price and specific goals will be conducted and the bidders who scored the highest points for price and specific goals will be appointed unless the objective criteria in addition to those contemplated in paragraphs (d) and (e) of the PPPFA , justify the award to another bidder. Bids will be evaluated in accordance with the 80/20 specific goals point system, however, bidders will only be awarded points for specific goals when claimed on sbd 6.1. Rdp goals • the promotion of enterprises located in free state for work to be done or services to be rendered in that province. 9.4 Phase iv: recommendation and appointment the department reserves its right to appoint more than one service provider. The number/allocation of bidder(s) to be appointed is the prerogative of the accounting officer. The bid adjudication committee will consider the recommendations of the bid evaluation committee and make a recommendation to the hod: social development for awarding of the bid/s. The bidders are to submit a single bid which will separately respond to free state social development’s requirements. The department reserves the right to assess these bids separately and at its sole discretion to appoint bidders depending on the strength of each bid and the requirements of the department. Fsdsd (t) 006/2026: appointment of the event management company to render event related services for national active ageing programme in bloemfontein on behalf of free state social development on once-off basis 10. Negotiations the accounting officer/authority reserves the right to negotiate prices with shortlisted bidders to arrive at an acceptable market-related price. 11. Communication and confidentiality 11.1 The free state department of social development may communicate with the bidders where clarity is sought after the closing date of the bid and prior to the award of the contract, or to extend the validity period of the bid, if necessary. 11.2 All communications between the bidder and the free state department of social development must be done in writing. 11.3 Whilst all due care has been taken in connection with the preparation of this bid, the department makes NO representations or warranties that the content of this bid or any information communicated to or provided to bidders during the bidding process is, or will be, accurate, current or complete. The department, employees and advisors will not be liable with respect to any information communicated which is not accurate, current or complete. 11.4 If a bidder finds or reasonably believes IT has found any discrepancy, ambiguity, error or inconsistency in this bid or any other information provided by the department (other than minor clerical matters), the bidder must promptly notify the department in writing of such discrepancy, ambiguity, error or inconsistency in order to afford the department an opportunity to consider what corrective action is necessary (if any). 11.5 Any actual discrepancy, ambiguity, error or inconsistency in this bid or any other information provided by the department will, if possible, be corrected and provided to all bidders without attribution to the bidder who provided the written notice. 11.6 All persons (including bidders) obtaining or receiving this bid and any other information in connection with this bid or the biding process must keep the contents of the bid and other such information confidential, and not disclose or use the information except as required for the purpose of developing a proposal in response to this bid. 11.7 NO material or information derived from the procurement and provision of the services under the contract may be used for any purposes other than those of free state department of social development, except where authorized in writing to do so. All documents will remain the property to the free state department of social development 12. Counter conditions bidders’ attention is drawn to the fact that amendments to any of the special conditions by bidder(s) will result in invalidation of such bidder(s). Fsdsd (t) 006/2026: appointment of the event management company to render event related services for national active ageing programme in bloemfontein on behalf of free state social development on once-off basis 13. Verification of bidders at any time after the award and during the execution of the contract, the status of the supplier may be verified. Should a default be detected, the procedure for the restriction of the supplier as stated in treasury instruction note /22. 14. Confidentiality information relating to the evaluation of proposals and recommendations concerning award shall not be disclosed to any bidder(s) who submitted the bids or to other persons not officially concerned with the process, until the successful bidder(s) has been notified of the outcome of the bidders. NO material or information derived from the procurement and provision of the services under the contract may be used for any purposes other than those of free state social development, except where authorized in writing to do so. 15. Joint venture agreements a where an entity forms a joint venture or a consortium with another entity and/or other entities, such parties must express in the bid proposal and a jv agreement should be submitted together with the bid. Kindly complete attached annexure a. Individual entity/ies must be registered on the csd and after closing, register a joint venture or a consortium on the csd. IT will also be expected that a joint venture/consortium should open a joint bank account (proof of the bank account should be submitted after awarding) within 30 days after the awarding of the contract). 16. Agreements a service level agreement may be entered into with the department of social development to clarify specific operational provisions. The service level agreement will be subject to the general conditions of contract (gcc) and special conditions of contract (scc). Should funds NO longer be available to pay for the execution of the responsibilities of bidders the department may terminate the agreement in its own discretion or temporarily suspend all or part of the services by notice to the successful bidder(s) who shall immediately make arrangements to stop the performance of the services and minimize further expenditure: provided that the successful bidder shall thereupon be entitled to payment in full for the services delivered, up to the date of cancellation or suspension. 17. Settlement of disputes notwithstanding clause 27 of the general conditions of contracts, mediation proceedings will not be applicable to this contract. 18. Acceptance of the special conditions and contract and general

Bid documents are available as hard copies only from the supply chain management offices at NO. 6 mannion road, oranjesig, bloemfontein, 9301, monday to friday, 07h45–16h15. Bids must be deposited in bid box a. All returnable forms and supporting documents must be completed, signed and submitted with the bid. Payments for bid documents are not accepted at SCM offices. Payments may be made at listed municipal pay points or via direct/electronic deposit to the mmm bank account (fnb, account 63162512694, branch code 230134, reference 4302142551029zzzzz11). Proof of payment may be sent to [email protected] (051 411 3200).

Deposit the completed bid in bid box a before the closing time. Bid documents are hard copies only, available from 04 september 2026, monday to friday 07h45–16h15, at the supply chain management offices, no.6 Mannion road, oranjesig, bloemfontein, 9301. Collect and submit all documents at the same address. NO payments accepted at SCM offices; pay at listed municipal pay points or by direct/electronic deposit to the mmm bank account (fnb, account 63162512694, branch 230134, REF 4302142551029zzzzz11), and send proof of payment to [email protected] (Tel 051 411 3200). Returnable forms include sbd 4 (declaration of interest), sbd 6.1 (Preference points claim), and sbd 8 (declaration of bidder's past supply chain management practices).

Bids must be deposited in bid box a. Hard copy bid documents are available from the supply chain management offices, no.6 Mannion road, oranjesig, bloemfontein, 9301, monday to friday, 07H45-16H15. documents are available from 04 september 2026. A non-refundable fee of r454.00 Applies; payment is accepted at specified municipal pay points or via direct/electronic deposit to the mmm bank account (fnb, account 63162512694, branch 230134, reference 4302142551029zzzzz11). Proof of payment may be sent to [email protected]. NO payments accepted at SCM offices. Returnable forms include sbd 4, sbd 6.1, Sbd 8, sbd 9, and any other forms required in the bid document.

Returnable documents: sbd 4 (declaration of interest), sbd 9 (certificate of independent bid determination), and any other forms specified in the bid document. All must be completed, signed, and submitted with the quotation. Quotations must be submitted in the prescribed manner before the closing time.

Returnable documents:

Returnable documents:

Returnable documents: all mandatory forms must be completed, signed and submitted with the bid. The bid must be submitted in a sealed envelope, clearly marked with the tender reference number and description, to the official tender box at the mangaung metropolitan municipality. Late, unsigned, or incomplete submissions will be disqualified.