Appointment of land surveyor for subdivision of erf 1961 – RFQ in bloemfontein

Closing date: 17 November 2026 at 11:00

Briefing/site visit: none (N/A)

SCM enquiries:

• Contact: Motshidisi Boitse
• Email: [email protected]
• Telephone: 051 408 7451

Technical/project enquiries:

• Contact: Ayanda Segone
• Email: [email protected]
• Telephone: 051 408 7341 (during office hours)
• Cellular: 076 423 6865

Submission address:

Department of Public Works & Infrastructure

Bloemfontein Regional Offices

18 President Brand CBD

Bloemfontein, 9300

Postal address (if posting):

The Director-General

Department of Public Works and Infrastructure

Private Bag X 20605

Bloemfontein, 9300

Submission method: deposit in the Bid Box at the Department of Public Works & Infrastructure, Bloemfontein Regional Offices, 18 President Brand CBD, Bloemfontein, 9300, before the closing time. Telegraphic, telephonic, telex, facsimile, electronic and late tenders will not be accepted. Tenders must be completed in non-erasable ink on the official forms (forms not to be re-typed). Corrections must be initialled by the authorised signatory.

Returnable documents (all must be completed, signed and submitted):

• PA-03 (GS): Notice and invitation for quotation.
• C.1.1: Form of Offer and Acceptance — signed offer.
• C.2.2.2: Activity Schedule for Value Based Fees — fully completed.
• PA-09: List of returnable documents.
• PA-10: General conditions of contract.
• PA-15.1, PA-15.2, PA-15.3: Resolutions authorising the signatory (board, consortium/JV).
• PA-16: Preference points claim form.
• DPW-09: Particulars of tenderer's projects.
• PA-40: Declaration of designated groups for preferential procurement.
• PA-11: Bidder's disclosure.
• PA-16.1 (PSB): Ownership particulars.
• DPW-16.1: Tender briefing meeting certificate (signed by authorised official).
• DPW-21: Record of addenda to tender documents.
• Proof of CSD registration (or supplier number on the form of offer).
• Copy of CIPC registration.
• Copy of ID.
• Original sworn affidavit or B-BBEE certificate.
• Copy of medical certificate / SASSA registration / NCPPDSA registration (if claiming disability points).
• Company profile.
• Terms of reference.

Disqualification risks:

• Failure to comply with responsiveness criteria (e.g., missing signed Form of Offer, incomplete Activity Schedule, no Professional Indemnity insurance, no SAGC registration).
• Use of correction fluid.
• Late submission.
• Failure to submit requested clarification within 7 calendar days of request.

Evaluation method: 80/20 preference point system under the PPPFA.

Specific goals (out of 20 points) for transactions above R2,000 and up to R1 million (incl. VAT):

• EME or QSE at least 51% owned by black people: 10 points (SANAS accredited B-BBEE certificate or sworn affidavit).
• Located in Free State Province: 2 points (municipal rates statement, account/statement, PTO, or lease agreement in bidder's name).
• EME or QSE at least 51% owned by black women: 4 points (SANAS accredited B-BBEE certificate or sworn affidavit).
• EME or QSE at least 51% owned by black people with disability: 2 points (SANAS accredited B-BBEE certificate or sworn affidavit plus medical certificate/SASSA/NCPPDSA registration).
• EME or QSE at least 51% owned by black youth: 2 points (ID copy and SANAS accredited B-BBEE certificate or sworn affidavit).

Preference points are also allocated to bidders with a physical business presence in the Free State Province.

Scope of works:

• Ratification survey and reframing of an agricultural holding in accordance with the Land Survey Act, to determine the remaining extent of Erf 1961 Bloemfontein.
• Redraft and obtain new signatures, which may include consolidation and subdivisional survey.
• Amendment of the General Plan and re-pegging on Erf 1961 parent properties.
• Confirmation of ownership and sourcing of zoning certificate or confirmation of zoning for each erf with the relevant authority.

Deliverable:

• Certificate of remaining extent of Erf 1961 approved by the Office of the Surveyor-General.
• Approved certificate showing all registered and unregistered land parcels, to enable registration in the name of the National Government of the Republic of South Africa.

Key personnel requirements:

• Proof of qualifications of the Professional Land Surveyor.
• Proof of professional registration.
• 5 years post-registration experience.
• Knowledge and experience in similar projects.
• Proof of similar projects undertaken.
• Ability to create and read maps.
• Experience in project management, research, analytical, writing and communication skills.

Key personnel requirements: Professional Land Surveyor with proof of qualifications and professional registration, 5 years post-registration experience, knowledge and experience in similar projects, proof of similar projects undertaken, ability to create and read maps, and experience in project management, research, analytical, writing and communication skills.

Pricing is on a value basis. Bidders must complete the Activity Schedule for Value Based Fees (C2.2.2), tendering a percentage of the normal fee. The total financial offer (including VAT) must be carried over to the Form of Offer and Acceptance. Disbursements for travel, subsistence and accommodation are included per return trip to site; a detailed breakdown is required. Additional travel beyond the allowed trips is reimbursed at the applicable rates. The first 2 hours of travelling is deductible.

Pricing format: Value-based fees. Bidders must complete the Activity Schedule for Value Based Fees (C2.2.2), tendering a percentage of the normal fee calculated per the 2021 NDPWI Scope of Engineering Services and Tariff of Fees. The total financial offer (including VAT at 15%) must be carried over to the Form of Offer and Acceptance.

Disbursements: Travel costs, subsistence and accommodation are included in the Travelling Disbursements per return trip to site. Detailed breakdown required. Additional travel beyond the allowed trips is reimbursed at the applicable 'Rates for Reimbursable Expenses'. The first 2 hours of travelling is deductible.

Bid document price: R0.00 (free download). A non-refundable deposit of R50.00 (cash only) is payable if collecting documents in person.

Professional Indemnity insurance: acceptable cover must be provided as per C1.2.3.

Mandatory eligibility:

• Registration on the Central Supplier Database (CSD).
• Valid tax compliance status (TCS PIN).
• Registration with the South African Geomatics Council (SAGC) with a letter of good standing.
• Certificate as a Registered Sectional Title Practitioner with SAGC and CSG.
• Compliance with section 23(3)(b) of the Companies Act regarding registered address.

B-BBEE: Preference points claimed via PA-16. Trusts, consortia or joint ventures must submit a consolidated B-BBEE certificate issued by a SANAS accredited provider. EMEs/QSEs may submit a sworn affidavit.

Other compliance:

• CIPC registration.
• Company profile.
• ID copy.
• Medical certificate/SASSA/NCPPDSA registration if claiming disability points.

The contract is formed by the Form of Offer and Acceptance (C1.1). The tenderer must submit a resolution (PA-15.1, PA-15.2 or PA-15.3) authorising the signatory. The agreement comes into effect 4 days after posting, on delivery if by hand, or the next business day if by fax. The Service Provider must notify the Employer within 7 working days of receiving the completed agreement if unable to accept its contents. Bonds, guarantees, proof of insurance and other documentation must be delivered within two weeks of receiving the completed agreement; failure constitutes repudiation. The offered price is inclusive of all applicable taxes. The amount in words takes precedence over figures. Award may be subject to price negotiation.

Evaluation uses the 80/20 preference point system. Specific goals (out of 20 points) are as listed in the main evaluation criteria. Bidders must submit the required documentation to validate claims for specific goals; failure to do so means no points for those goals.