Refurbish, install, align and commission pump set 1 (eta 150-50) at trichardt pump station

The document is a returnable schedule for bidding purposes. It includes templates for recording previous work experience, human resources capacity, equipment resource capacity, and project programme.

Returnable documents: the completed Record of Previous Work Experience, Human Resources Capacity, Equipment Resource Capacity, and Project Programme schedules, each signed by or on behalf of the supplier. No other submission instructions are stated in the document.

Bidders must provide verifiable references for similar completed works; Rand Water may inspect works to verify quality of workmanship. No other evaluation criteria are stated.

The work involves refurbishing, installing, aligning, and commissioning pump set 1 at Trichardt pump station, pump model ETA 150-50. No further technical details are provided in this document.

Bidders must indicate the total duration of the work as once-off or short/medium term, and provide the expected delivery date in days or months. A project programme table is required with task number, task name, duration (days), start date, finish date, resources, and comments.

Bidders must provide details of completed works similar to the work in this RFQ. References must be contactable and willing to provide information. For each project, provide: project title, detailed scope, client, contract number, contract value (excl. VAT), award date, and reference contact details (name, position, telephone, cell, fax, email).

No specific compliance requirements are stated in the document.

Closing date: 11 November 2026 at 16:00

Issue date: 21 October 2026

Briefing session: none (non-compulsory, N/A)

Clarifications/addenda: issued no later than three calendar days before closing date.

Buyer:

• Contact: Salome Mametja
• Telephone: 011 682 7132
• Email: [email protected]

Sourcing Manager:

• Contact: Semakaleng Mangoali
• Telephone: 011 682 0396
• Email: [email protected]

Submission: online at https://bids.randwater.co.za/

Submission method: online only via Rand Water Online Bids Application at https://bids.randwater.co.za/. Submissions by email will not be considered. Late submissions will not be accepted.

• Submit one (1) copy of the bid document and returnables.
• Use only the official forms provided; do not re-type them.
• Fully complete and sign the Form of Offer and Acceptance.
• Bids must remain valid for at least 90 days from the closing date; Rand Water may extend this period.
• Returnable documents (all must be completed and signed where applicable):
• Pre-qualifiers: CIDB registration certificate or application, COIDA Letter of Good Standing, completed and signed Form of Offer and Acceptance.
• Pricing Schedule / Bill of Quantities (BoQ).
• Compulsory Enterprise Questionnaire (T2.2.1) – company details, tax, CIDB, CSD, and declarations.
• SBD 4 (Bidder's Disclosure) – disclose any employment by the state or relationships with the procuring institution; failure to disclose all CSD-registered companies linked to directors leads to disqualification.
• SBD 6.1 (Preference Points Claim) – claim B-BBEE points.
• Resolution letter authorising the signatory.
• B-BBEE certificate or sworn affidavit (EMEs/QSEs).
• Record of addenda (T2.2.2) – list any addenda received.
• Alternative bid (T2.2.3) – if submitting an alternative, provide full details and pricing; otherwise mark NIL.
• Qualifications to bid (T2.2.4) – state any qualifications; otherwise mark NIL.
• Record of previous experience (T2.2.5) – details of at least three similar completed projects with contactable references.
• Human Resource Capacity Schedule (T2.2.6) – organogram, team member list, current workload.
• Equipment Resource Capacity (T2.2.7) – list of plant and equipment available.
• Letter of Bid (Form of Offer and Acceptance) and Contract Agreement.
• Detailed project programme: Gantt chart, Level 2 schedule, resource-loaded, aligned to Rand Water's programme, with monthly cash flows.
• Disqualification risks:
• Late submission or submission by email.
• Missing or unsigned returnable forms.
• Bidders in the service of the state, or with directors/members in the service of the state.
• False declarations (SBD 4) or collusive bidding (SBD 9).
• Failure to meet pre-qualification criteria.

Evaluation stages:

1. Pre-qualification – must meet all of:

• CIDB registration (or capability to register before evaluation) with grading 1ME or higher.
• Letter of Good Standing from the Department of Labour (COIDA).
• Fully completed and signed Form of Offer and Acceptance.

2. Functionality – scored out of 100; minimum qualifying score is 70.

• Previous related experience (weight 25): 0% none, 33.3% one reference, 66.7% two references, 100% three references.
• Human resource capacity (weight 25): based on organogram and resource needs.
• Equipment resource capacity (weight 25): plant, equipment, vehicles, software.
• Work breakdown/schedule/project programme (weight 25): clarity and credibility.

3. Price and preference – 80/20 preference point system (value up to R50 million incl. VAT).

• Price: maximum 80 points, formula Ps = 80(1 - (Pt - Pmin)/Pmin).
• B-BBEE status: maximum 20 points per the table (Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, non-compliant = 0).
• Bidders not submitting a B-BBEE certificate are not disqualified but score zero for B-BBEE.
• Total adjudication points = price points + B-BBEE points. Rand Water does not bind itself to accept the lowest or highest bid.

Scope: Refurbish, install, align and commission pump set 1 at Trichardt pump station, pump ETA 150-50.

• Work includes refurbishment, installation, alignment and commissioning of the pump set.
• Full technical requirements are stated in the bid documentation.
• The contract is for engineering and construction works; CIDB grading 1ME or higher is required.
• A detailed project programme must be submitted (Gantt chart, Level 2 schedule, resource-loaded, aligned to Rand Water's programme).

Pricing: Submit a completed Pricing Schedule / Bill of Quantities (BoQ).

• Price must be in South African Rand (ZAR), inclusive of all taxes.
• If importing equipment, convert to ZAR using the closing exchange rate.
• Alternative bids must not exceed the price of the main bid.
• No bid security, bonds, or guarantees are specified in the document.
• Payment terms are not stated in the document.

CIDB: Contractor grading designation 1ME or higher (or capability to register before evaluation). Joint ventures: all members must be CIDB-registered; lead partner must have 1ME or not lower than one level below required, with combined grading meeting the requirement.

• COIDA: Letter of Good Standing from the Department of Labour or accredited institution.
• B-BBEE: Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points.
• CSD: Central Supplier Database registration required (CSD number to be provided).
• Tax: Valid tax compliance status (SARS PIN) required.
• State employment: Bidders, directors, or members must not be in the service of the state.
• SBD 4: Disclosure of any interest or relationship with the procuring institution; failure to disclose all CSD-registered companies linked to directors leads to disqualification.

Additional evaluation criteria: Functionality evaluation is based on four criteria, each weighted 25%: previous related experience, human resource capacity, equipment resource capacity, and work breakdown/schedule/project programme. Minimum functionality score is 70 out of 100. Price and B-BBEE are then evaluated under the 80/20 preference point system.