Supply, install and commission backup power supply systems for online water quality instruments at four rand water reservoirs

Closing: 24 November 2026 at 16:00

Briefing session: non-compulsory

• Date: 2 November 2026
• Time: 10:00 to 16:00
• Venue: Barnardsvlei Reservoir, Hartebeesthoek Reservoir, Brakfontein Reservoir and Isando Reservoir (tour of all four sites)

Issue date: 22 October 2026

Clarifications / addenda: Rand Water will provide clarifications/addenda by no later than three calendar days before closing.

Bidding procedure enquiries:

• Contact: Pitsi Mpyana (Buyer)
• Email: [email protected]
• Telephone: 011 682 0604
• Contact: Semakaleng Mangoali (Sourcing Manager)
• Email: [email protected]
• Telephone: 011 682 0396

Submission: online at https://bids.randwater.co.za/ (Rand Water Online Bids Application)

Submission method: online only via the Rand Water Online Bids Application at https://bids.randwater.co.za/. Email submissions are not accepted.

Submission requirements:

• One copy of the bid document and all returnables.
• Bids must be submitted on official forms provided, not retyped.
• All forms must be fully completed and signed.
• Late submissions will not be considered.

Returnable documents:

• Form of Offer and Acceptance (C1.1.1), fully signed.
• Contract Agreement (C1.1.2).
• Compulsory Enterprise Questionnaire (T2.2.1), complete and sign.
• SBD 4 (Bidder's Disclosure): discloses any state employment or relationships with the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
• CIDB registration certificate or copy of registration application.
• Letter of Good Standing (COIDA) from the Department of Labour or accredited institution.
• Resolution letter authorising the signatory.
• B-BBEE certificate or sworn affidavit (EMEs/QSEs).
• Record of addenda to bid document (T2.2.2).
• Alternative bid schedule (T2.2.3), mark NIL if none.
• Qualifications to bid schedule (T2.2.4), mark NIL if none.
• Record of previous experience, quality of workmanship and safety (T2.2.5) - up to three references.
• Human Resource Capacity Schedule (T2.2.6): company organogram, team member list, current contracts.
• Equipment Resource Capacity (T2.2.7).
• Detailed project programme: Gantt chart, Level 2 schedule, resource loaded, monthly cash flows.
• Pricing Schedule / Bill of Quantities (BoQ).

Disqualification risks:

• Submissions from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Late submissions.
• Incomplete or unsigned returnable documents.

Evaluation stages:

1. Pre-qualification (responsiveness)

• Letter of Good Standing from Department of Labour (COIDA).
• CIDB registration 3EP or higher (or capable of being so before evaluation).
• Fully completed and signed Form of Offer and Acceptance.

2. Functionality evaluation

• Minimum qualifying score: 70 out of 100.
• Criteria and weights:
• Previous related experience (similar scope): weight 25. Rated 0%, 33.3%, 66.7%, or 100% based on number of company references (none, 1, 2, or 3).
• Human resource capacity: weight 25. Rated on organogram adequacy.
• Equipment resource capacity: weight 25. Rated on capacity to meet scope.
• Work breakdown/schedule/project programme: weight 25. Rated on clarity, duration, and delivery date.

3. Price and preference points (80/20 system)

• Points: Price up to 80, B-BBEE up to 20.
• Price formula: Ps = 80

• (1 - (Pt - Pmin)/Pmin).

• B-BBEE points table: Level 1=20, Level 2=18, Level 3=14, Level 4=12, Level 5=8, Level 6=6, Level 7=4, Level 8=2, Non-compliant=0.
• Bidders not submitting a B-BBEE certificate or non-compliant score 0 for B-BBEE but are not disqualified.
• Rand Water does not bind itself to accept the lowest price or highest adjudication points.
• Total adjudication points = Price points + B-BBEE points.

Scope: Supply, install and commission backup power supply systems for online water quality instruments at four Rand Water reservoirs and guard houses.

Sites and equipment per site:

• Barnardsvlei Reservoir
• 8kW hybrid inverter (1)
• 10.24 kWh Volta lithium battery (1)
• 20 x 555W mono solar panels
• AC board with automatic changeover switch and surge protection (1)
• Flexy 205 eWon (1)
• Installation, commissioning, schematic drawings (each 1)
• Hartebeesthoek Reservoir: same as Barnardsvlei
• Brakfontein Reservoir: same as Barnardsvlei
• Isando Reservoir: same equipment but only 10 x 555W mono solar panels

Preliminary and General: establish site facilities; provide and comply with health and safety plan, including safety file (lump sum).

Contract duration: once-off, expected delivery date in days/months (to be completed by bidder).

Pricing: Bill of Quantities (BoQ) with rates and amounts.

Schedules: Schedule A - Preliminary and General; Schedule B - Installation and Commissioning.

VAT: 15% to be added.

No bid security, guarantees, retention, or payment terms stated.

CIDB: Contractors must have a CIDB contractor grading of 3EP or higher (or be capable of obtaining it before evaluation). Joint ventures: lead partner must have 3EP or not lower than one level below; combined grading must meet 3EP.

COIDA: Letter of Good Standing from the Department of Labour or accredited institution required.

B-BBEE: B-BBEE certificate or sworn affidavit (EMEs/QSEs) required to claim preference points. Non-submission results in zero points but not disqualification.

CSD: Supplier must be registered on the Central Supplier Database (CSD) - proof of CSD number required.

State employment: No submissions from persons in the service of the state, or entities with directors/members in the service of the state.

No specific tax clearance PIN or other compliance requirements stated beyond CSD and COIDA.

Evaluation as per T1.3: Pre-qualification (COIDA letter, CIDB 3EP, signed Form of Offer), Functionality (70% minimum) across four weighted criteria (experience 25, HR capacity 25, equipment capacity 25, project programme 25), then price and B-BBEE points under 80/20 system.