Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
Passenger Rail Agency of South Africa (PRASA)Location
Gauteng
Closing Date
20 Nov 2026
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
Cnr Leyds and Simmonds Street - Braamfontein - Johannesburg - 2001
Organization Type
GOVERNMENT
Published
12 Nov 2026
OCDS Reference
ocds-9t57fa-178012
The passenger rail agency of south africa requires the supply and delivery of itix ticket rolls for use on printronix SL/T4M printers. The rolls must meet detailed technical specifications covering core and roll dimensions, material properties, printing surface quality, security background printing, reverse-side conditions of sale and advertising, regional naming and numbering, and optional additional security features. Bidders must supply 7 sample rolls for verification and quality control before the order is completed, and the end user must sign a document confirming the rolls are correct.
Bidders must supply 7 rolls to the end user for verification and quality control before the order is completed; the end user must first provide a signed document confirming the rolls are correct.
The ticket material must be supplied in continuous rolls without joints, splices or breaks, wound onto a cardboard core with inner diameter 76 mm, core thickness 5 mm, external diameter 86 mm, and width 86.5 mm.
The fully wound roll must have an external diameter of 203 mm ± 1 mm, a material length of 100 metres, and a width of 86.5 mm; ticket width is 54 mm ± 0.4 mm and ticket length is 86.5 mm ± 0.7 mm.
Material thickness must be 0.250 mm ± 0.025 mm (measured per BS3983 / ISO 534 1980) and mass 220 g/m² ± 10 g/m².
A security background must be printed on the printing surface, with tenderers required to offer 6 different colours and suggest colours (e.g. neon or metallic inks); for Metrorail, the word METRORAIL must be printed at 45 degrees in the official font.
The reverse side must carry the conditions of sale text as specified, with a 2 mm minimum clearance from the ticket edge, and must include a 35 mm x 25 mm advertising space; the bidder must be able to print colour adverts.
Bidders must quote separately for additional security features per ITix and PTIM rolls: fixed offset metallic inks, coin reactive inks, fixed offset fluorescent inks, and copy protection via Oyster Cover ink.
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Date & Time
Friday, 20 November 2026 - 10:00
Venue
null
Categories
Request for Quotation
Cnr Leyds and Simmonds Street - Braamfontein - Johannesburg - 2001
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AI Document Analysis Stages
Description
Source: ANNEXURE A - SCOPE OF WORK.pdf12 Nov
2026
Tender Published
Tender was published
20 Nov
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
ANNEXURE A - SCOPE OF WORK.pdf
Supply and delivery of ITIX ticket rolls for the Passenger Rail Agency of South Africa (PRASA), specifically for use on Printronix SL/T4M printers. The rolls must meet detailed physical, material, and printing specifications, including security background printing and additional security features.
RFQ 11-2026-GAU-CS.pdf
Supply and delivery of 1,746 ITIX ticket rolls to the Passenger Rail Agency of South Africa (PRASA), Gauteng region. Bidders must submit a completed pricing schedule and comply with mandatory tax and supplier registration requirements.
To download these documents and access AI-powered analysis, visit the main tender page.
Organization
Passenger Rail Agency of South Africa (PRASA)Secure PRASA tenders with AI Matching & Recommendations, rail-infrastructure intelligence, compliance analysis, and bid support for rolling stock and station upgrades.
Matched by category & region
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Open Supplier Readiness HubMedian Estimate
R 261 594
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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The reverse side of the ticket must carry the Metrorail conditions of sale text: "Issued by the Passenger Rail Agency of South Africa subject to the conditions contained in its Metro Services Book which are obtainable on request". The text must be printed with a minimum clearance of 2 mm from the ticket edge, and at least one complete notice must appear on any ticket.
Evaluation Criteria
Source: ANNEXURE A - SCOPE OF WORK.pdf (unknown)The successful tenderer is responsible for the quality of the ticket material at all times. Before the order is completed, the end user must first supply a signed document confirming the rolls are correct. No other evaluation criteria are stated in the document.
Technical Specifications
Source: ANNEXURE A - SCOPE OF WORK.pdf (unknown)Supply and delivery of ITix ticket rolls for use on Printronix SL/T4M printers.
Core dimensions:
Roll dimensions:
Material properties:
Quality requirements:
Printing surface:
Security background:
Reverse side printing:
Regional name and numbering:
Additional security features (quote separately per ITix and PTIM rolls):
Verification:
Quality Management
Source: ANNEXURE A - SCOPE OF WORK.pdfQuality of ticket material is critical; the successful tenderer is responsible for it at all times.
Printing surface requirements:
Security background:
Reverse side printing:
Regional name and numbering:
Additional security features (quote separately):
Verification:
Health & Safety
Source: ANNEXURE A - SCOPE OF WORK.pdfThe ticket material must be free of holes, electrically/magnetically/thermally conductive particles, loose dust, powder, fuzz, residue chemicals and slime spots that could damage or impede printing machines or readers. It must be free of joints, cracks, high spots, burrs, splinters, sharp edges and dents. It must not cause injury by contact, inhalation or ingestion. It must cut cleanly without forming dust or burring, and be treated to prevent static electricity.
Section
Source: ANNEXURE A - SCOPE OF WORK.pdfThe successful tenderer is responsible for the quality of the ticket material at all times. The end user must first supply a signed document confirming the rolls are correct before the order is completed. No other evaluation criteria are stated.
Description
Source: RFQ 11-2026-GAU-CS.pdfSupply and delivery of ITIX ticket rolls. Quantity: 1,746 units. Delivery period to be stated by bidder.
Important Dates
Source: RFQ 11-2026-GAU-CS.pdf (RFQ)Closing date: 20 November 2026 at 10:00.
Issue date: 12 November 2026.
No compulsory briefing or site visit is scheduled.
Contact Information
Source: RFQ 11-2026-GAU-CS.pdf (RFQ)Contact person: Makgwale Tshehla
Telephone: 011 013 0110
Email: [email protected]
Email: [email protected]
Complaints email: [email protected]
Submission address: Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein.
Submission Guidelines
Source: RFQ 11-2026-GAU-CS.pdf (RFQ)Submission method: hand delivery only. No email or fax submissions accepted.
Submission address: Ground Floor, Shosholoza Meyl Junction, Cnr Leyds and Simmonds Street, Braamfontein.
Closing time: 20 November 2026 at 10:00.
Bids must be in a sealed envelope and reach the address before the closing time. Late bids are rejected.
Quotations must be on the official forms provided, not re-typed.
Returnable documents (mandatory, disqualifying if missing):
Other requirements:
Evaluation Criteria
Source: RFQ 11-2026-GAU-CS.pdf (RFQ)Evaluation stages:
Stage 1A – Mandatory requirements: submission of Pricing and Delivery Schedule and BOQ. Failure disqualifies automatically.
Stage 1B – Other mandatory requirements: signed RFQ and SBD forms, COIDA letter, SARS PIN, CSD number, JV/consortium agreement. PRASA may request missing items within 3 working days; failure to provide leads to disqualification.
Stage 2 – Technical/functionality: minimum threshold 60%. Scoring based on number of similar successfully completed projects:
Evidence required per project: appointment letter on company letterhead, project description, purchase order, client name and contact, project start/end dates, extension of time if any, contract value incl. VAT, and completion certificate or client letter.
Stage 3 – Price and specific goals (80/20 system):
Specific goals:
Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
PRASA may apply objective criteria to award to a bidder other than the highest scorer, e.g. negative track record, spreading awards, avoiding concentration of awards.
PRASA may split the award among multiple suppliers.
If the highest scoring bidder fails to sign within 14 days, provide security, or meet conditions precedent, PRASA may appoint the next ranked bidder.
Technical Specifications
Source: RFQ 11-2026-GAU-CS.pdf (RFQ)Supply and delivery of ITIX ticket rolls.
Quantity: 1,746 units (each).
Unit of measure: each.
Delivery period: bidders to state earliest possible delivery in working days from date of order.
Specification details are attached as Annexure A (not included in the provided text).
Experience & Qualifications
Source: RFQ 11-2026-GAU-CS.pdfTechnical/functionality scoring is based on the number of similar successfully completed projects (see evaluation criteria). For each project, provide: appointment letter on company letterhead, project description, purchase order, client name and contact (email and office number), project start and end dates, extension of time if any, contract value inclusive of VAT, and a completion certificate or client letter confirming successful completion.
Pricing Schedule
Source: RFQ 11-2026-GAU-CS.pdfPricing must be submitted on the provided Pricing and Delivery Schedule (Section 4) and BOQ/Pricing Schedule (Section 10). Prices in ZAR inclusive of VAT, firm, with cost breakdown and escalation basis. Deviation from the format may render the bid non-responsive. Discounts considered only at final evaluation on an unconditional basis.
Financial Requirements
Source: RFQ 11-2026-GAU-CS.pdf (RFQ)Prices must be quoted in South African Rand, inclusive of all applicable taxes.
Price offer must be firm and indicate the basis.
Cost breakdown must be provided.
Price escalation basis and formula must be indicated.
Pricing must be submitted strictly in the provided format; deviation may render the bid non-responsive.
Discounted prices are considered only at final evaluation, on an unconditional basis.
If the highest scoring bidder's price is not market-related, PRASA may negotiate with the highest, then second, then third; if no agreement, the RFQ is cancelled.
Payment: PRASA pays within 30 days of receipt of a correct tax invoice.
No payment for containers or packing materials unless stated in the order.
Compliance Requirements
Source: RFQ 11-2026-GAU-CS.pdf (RFQ)CSD registration is mandatory; business may not be awarded to a bidder not registered on the Central Supplier Database. Foreign suppliers with no local registered entity are exempt.
Tax compliance: bidders must submit a valid SARS Tax Compliance Status PIN or CSD number. Each party in a JV/consortium/subcontract must submit separately.
Bidders must not be persons in the service of the state, nor companies/close corporations with directors/members in the service of the state.
COIDA letter of good standing required.
SBD 4 (Bidder's Disclosure): discloses any state employment, relationships with procuring institution, and PEP/PIP status. False declarations disqualify.
SBD 6.1 (Preference Points Claim): claims specific goal points; supporting evidence required.
SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
Authority to sign: proof of authority (e.g. company resolution) required.
Validity period: 90 working days from closing date.
Contractual Terms
Source: RFQ 11-2026-GAU-CS.pdfWarranty: items must be free from defects for one year from acceptance (unless otherwise stated in the order).
Indemnity: supplier indemnifies PRASA against claims arising from supplier's negligence, IP infringement, breach of statutory duty, or defective design/materials/workmanship.
Subcontracting: only with PRASA's prior approval; the successful bidder remains liable for performance.
Governing law: South African law, non-exclusive jurisdiction of South African courts.
PRASA may cancel the contract if information furnished by the bidder is later proved incorrect.
PRASA may appoint another bidder if the successful bidder fails to sign within 14 days, fails to provide security, or fails to meet conditions precedent.
Section
Source: RFQ 11-2026-GAU-CS.pdfAdditional evaluation details: Stage 1A mandatory documents (Pricing and Delivery Schedule, BOQ) – automatic disqualification if missing. Stage 1B other mandatory documents – may be requested within 3 working days. Stage 2 technical/functionality minimum 60%. Stage 3 price 80 points and specific goals 20 points. PRASA may apply objective criteria, split awards, or appoint next ranked bidder under specified conditions.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
Cnr Leyds and Simmonds Street - Braamfontein - Johannesburg - 2001
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
13 Nov 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
Key Personnel
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