Supply, delivery, installation and maintenance of air conditioners — 2-Year contract (CIDB 1me+)

Tender documents available from 28 August 2026 on the e-Tender portal (www.etender.gov.za) and the municipal website (www.kouga.gov.za).

Compulsory virtual clarification session: 8 September 2026 at 10:00 via Microsoft Teams. Attendance is mandatory; bidders arriving more than 10 minutes late will not be admitted. Meeting link, ID, and passcode are provided in the advert.

Tender closing: 18 September 2026 at 12:00.

Bid validity period: 90 days from the closing date.

A compulsory virtual clarification session will be held on 8 September 2026 at 10:00 via Microsoft Teams. Attendance is mandatory; bidders arriving more than 10 minutes late will not be admitted. Meeting link, ID, and passcode are provided in the advert.

All enquiries must be submitted in writing by email to [email protected] and copied to [email protected].

No telephone contact or named person provided.

Submission address: Tender Box, 16 Woltemade Street (front entrance), Jeffrey's Bay, Room 122.

Submission must be in a sealed envelope endorsed "NOTICE NO: 197/2026: SUPPLY, DELIVERY, INSTALLATION, AND MAINTENANCE OF AIR CONDITIONERS FOR A PERIOD OF 2 YEARS".

Deposit the envelope in the Tender Box at 16 Woltemade Street (front entrance), Jeffrey's Bay, Room 122.

Closing date and time: 18 September 2026 at 12:00.

Submit an original hard copy of the completed tender document together with a copy on USB flash drive or CD. Both are mandatory; failure to submit both renders the bid non-responsive.

Telegraphic, telephonic, telex, facsimile, email, or late tenders will not be accepted.

Tenders deposited in the incorrect box or delivered to any other venue will not be considered.

Bidders must submit an original hard copy of the completed tender document along with a copy on USB flash drive or CD. Both are mandatory; omission of either will disqualify the bid.

Evaluation uses the 80/20 preference points system: 80 points for price, 20 points for specific goals.

To claim points for specific goals, bidders must submit proof or required documents.

A mandatory minimum CIDB contractor grading of 1ME or higher is required.

The municipality may apply additional vetting methods to qualify bidder capacity.

Scope: supply, delivery, installation, and maintenance of air conditioners for a contract period of two years.

Detailed specifications, quantities, service levels, and standards are contained in the full tender document available from 28 August 2026.

Pricing format, bonds, guarantees, payment terms, and financial capacity thresholds are not stated in the advert; they will be detailed in the full tender document.

CIDB registration: contractor grading of 1ME or higher, with proof of registration and good standing.

Tax compliance: valid SARS tax compliance status PIN.

Central Supplier Database: National Treasury CSD summary report.

Municipal supplier database: registration on Kouga Municipality's supplier database as per its requirements.

Specific goals documentation: proof or required documents to claim the 20 specific-goal points under the 80/20 system.

Standard returnable forms as per the tender document must be completed and submitted.

Mandatory requirements: CIDB contractor grading of 1ME or higher (proof of registration and good standing), valid SARS tax compliance PIN, registration on Kouga Municipality's supplier database, National Treasury CSD summary report, and documentation to support specific-goal points claimed.

Evaluation uses the 80/20 preference points system: 80 points for price, 20 points for specific goals. Bidders must submit proof or required documents to claim specific-goal points.