Framework contract: integrated public realm delivery, landscaping infrastructure and ancillary works (3 years, as-and-when)

Technical / Employer's Agent Representative: Mandla Bhukwana, Tel: 031 311 7957, Email: [email protected]

JDE System general queries: Lindo Dlamini, Tel: 031 322 7153 / 031 322 7133, Email: [email protected]

JDE System technical queries: Kgopotso Maja, Tel: 031 322 3808, Email: [email protected]

Submission address (hard copy): Tender Box, foyer of Municipal Building, 166 KE Masinga Road, Durban

Electronic submission: eThekwini Municipality JDE System (ESP Module) via https://rfq.durban.gov.za/

Submission method: Hard copy must be delivered to the Tender Box in the foyer of the Municipal Building, 166 KE Masinga Road, Durban. An electronic submission via the eThekwini Municipality JDE System (ESP Module) is also required. The hard copy is the ruling version; a tender is only valid if both submissions are made.

Closing: 02 October 2026 at 11h00. Late submissions will be rejected.

Returnable documents (must be completed, signed and submitted):

• Compulsory Enterprise Questionnaire
• Declaration of Municipal Fees
• MBD 5 (Contracts awarded by Organs of State in the past 5 years)
• Joint Venture Agreement (if bidding as a JV)
• Proof of registration on National Treasury CSD, eThekwini Supplier Portal, and eThekwini JDE System
• Valid Tax Compliance Status PIN, CIDB registration certificate, and B-BBEE certificate
• Audited financial statements (if tender value exceeds R10 million incl. VAT)

Disqualification risks: Missing or unsigned returnable documents; submission after closing time; submission by any method other than those stated; municipal rates in arrears without a formalised payment agreement at closing.

Evaluation system: 80/20 Price Preference Point System per the eThekwini SCM Policy Section 52.

Stages:

1. Administrative compliance — all returnable documents complete and signed, valid registrations and certificates.
2. Functionality/technical evaluation — minimum qualifying score applies (exact threshold not stated in extracted text).
3. Price and preference points — 80 points for price, 20 points for B-BBEE status level.

CIDB eligibility: Grade 2 SH or higher.

Tender validity: 12 months after the original validity period stated in the Tender Data.

Scope: Multi-contractor, rates-based framework contract for integrated public realm delivery, landscape construction, horticultural services, irrigation works, public realm infrastructure and ancillary works across the eThekwini Municipal Area for a period of 3 years on an as-and-when-required basis. The contract forms part of the Municipality's integrated public realm planning, design, implementation and maintenance programme.

Key work categories: Public Realm Delivery, Landscape Construction, Horticultural Services, Irrigation Works, Public Realm Infrastructure, Ancillary Works.

Contract form: JBCC Principal Building Agreement (PBA) and Minor Works Agreement (MWA).

Detailed specifications, bill of quantities, and drawings are contained in Parts C2 (Pricing Data) and C3 (Scope of Work) of the procurement document.

Pricing: Rates-based (schedule of rates). Rates and prices must be fixed for the contract duration and not subject to adjustment except as provided in the Contract Data. VAT shown separately. All duties, taxes and levies (except VAT) applicable 14 days before closing must be included in rates.

Financial capacity: Audited financial statements required if tender value exceeds R10 million (incl. VAT).

Securities/bonds/guarantees/insurance: To be submitted for employer's acceptance before contract formation as stated in the Contract Data (specific percentages not detailed in extracted text).

Payment terms: Not specified in extracted text.

Tender validity: 12 months after original validity period.

Mandatory registrations and certifications (must be valid at tender closing and before award):

• National Treasury Central Supplier Database (CSD) registration (MAAA number)
• eThekwini Municipality Supplier Portal registration
• eThekwini Municipality JDE System registration
• CIDB contractor grading: Grade 2 SH or higher
• Valid Tax Compliance Status PIN (SARS)
• Valid B-BBEE certificate (level determines preference points under 80/20 system)
• No undisputed municipal service arrears; any arrears must have a formalised payment agreement in place at tender closing
• Not restricted from doing business with the employer

Joint ventures: Each partner must submit separate Tax Compliance Status PINs; a formalised JV agreement (or agreement to formalise) must be submitted.

Returnable forms (compressed):

• Compulsory Enterprise Questionnaire: confirms enterprise details and compliance status
• Declaration of Municipal Fees: certifies no undisputed municipal arrears
• MBD 5: lists contracts awarded by organs of state in past 5 years, including any material non-compliance or disputes
• Joint Venture Agreement: proof of formalised JV or agreement to formalise

Standard National Treasury forms (SBD/MBD) not explicitly listed but typically required: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim), SBD 8 (Past SCM Practices), SBD 9 (Independent Bid Determination), Authority to Sign/Board Resolution.