Panel of service providers to supply and deliver ICT end user equipment for three years

Closing date: 09 October 2026 at 12:00. Bid documents available from 14 September 2026. No briefing or site visit is stated.

Technical enquiries: Director Corporate Services, Mr SG Maguga or Mr ZE Tharini, tel 015 519 3000.

Procurement enquiries: Ms P Mudau or Mr M Ramabulana, tel (015) 519 3044/3024.

Submission address: Tender box, foyer of main entrance, Civic Centre, 83 Krogh Street, Makhado.

Bid documents are obtainable from 14 September 2026 at a non-refundable fee of R600.00 per document at the Procurement Office, Room B043, Ground Floor, 83 Krogh Street, Civic Centre, Makhado, or free from the e-tender portal (https://etenders.treasury.gov.za/content/advertised-tender) or www.makhado.gov.za.

Completed bid documents, signed by a duly authorised person, must be sealed in an envelope clearly marked with the bid number and description, and deposited into the tender box at the foyer of the main entrance to the Civic Centre by the closing date and time. Bids will be opened publicly in the Council Chamber, Ground Floor, Civic Centre, 83 Krogh Street, Makhado.

Bids that are late, incomplete, unsigned, submitted in pencil, by telegraph, facsimile, or e-mail, or missing required documents, or not complying with specifications will be disqualified.

Returnable documents (all must be attached):

• Valid SARS tax compliance status PIN.
• Copy of company registration documents (CK).
• Certified copy of company owner(s) ID book(s), certification not older than three months.
• Proof of payment for municipal rates not owing for more than three months, or formal lease agreement for rental premises, or letter from the traditional authority for non-ratable areas (for both entity and directors).
• Copy of Central Supplier Database (CSD) full report.

A copy of a certified copy will not be accepted.

Returnable documents include: valid SARS tax compliance status PIN; copy of company registration (CK); certified copy of owner(s) ID book(s) (not older than three months); proof of municipal rates payment or lease agreement or traditional authority letter; copy of CSD full report. A copy of a certified copy is not accepted.

Evaluation uses the 80/20 preferential points system with functionality as a criterion. Bids must remain valid for 90 days after closing. The municipality is not bound to accept the lowest or any bid and reserves the right to accept any part of a bid.

The tender is for a panel of service providers to supply and deliver ICT end user equipment for a period of three years. Specific equipment types, quantities, and technical specifications are not stated in the available document; bidders must refer to the specification attached to the bid documents.

No pricing schedule details are stated in the available document. Bidders must follow the pricing schedule attached to the bid documents.

Bid documents cost R600.00 (non-refundable) if collected in person. No pricing format, bonds, guarantees, or payment terms are stated in the available document.

Bidders must be registered on the Central Supplier Database (CSD) and submit a full CSD report.

A valid SARS tax compliance status PIN is required.

Company registration documents (CK) must be submitted.

Certified copy of owner(s) ID book(s), not older than three months, is required.

Proof of municipal rates payment (not owing more than three months), or formal lease agreement, or traditional authority letter for non-ratable areas, is required for both the entity and its directors.

B-BBEE: The 80/20 preferential points system applies, but no specific B-BBEE level threshold is stated.

The contract is for a period of three years. Bids must remain valid for 90 days after closing. The municipality is not bound to accept the lowest or any bid and reserves the right to accept any part of a bid.

Evaluation uses the 80/20 preferential points system with functionality as a criterion. The specific weighting of functionality is not stated in the available document.