The department of rural development & land reform is requesting quotations to supply an online library service. This tender is open to suppliers in the information and communication sector. Bidders must submit their proposals electronically by the specified deadline.
Key Requirements
Submit your quotation via email only to [email protected] by 31 July 2026 at 11:00 AM.
Required documents include quotations, completed SBD forms 1, 3.3 (Pricing Schedule), 4 and 6.1, a Tax Clearance Certificate (TCC), CIPS and copy of ID, and the latest full CSD Report.
Bidders must be tax compliant and provide a SARS Tax Compliance Status PIN or CSD number; a valid Tax Clearance Certificate is required before award.
The 80/20 preference point system applies, with 80 points for price and 20 points for specific goals including Historically Disadvantaged Individuals, female, youth, and persons with disability ownership.
Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.
Persons in the service of the state, or companies with directors/members in state service, are disqualified from bidding.
The bid validity period is 60 days from the closing date.
Information & Communication Technology Industry Profile
Critical Requirements
POPIA Compliance
Regulatory Bodies
IITPSA
Tenders in this industry often require registration with these bodies.
Typical Documents
9 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
ISO 27001 Certificate (if applicable)
Technical Certifications
Solution Architecture Documents
Reference Letters
Recommended Certifications
Having these can improve your winning chances: IITPSA Membership, ISO 27001 (Information Security Management), ISO 20000 (IT Service Management), CISSP
Review in progress · 0 of 1 documents being finalised
AI Document Analysis Stages
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQ5-2-1-1-2026-2027-74 REQUEST FOR ONLINE LIBRARY.pdfReview complete
Description
Source: 5-2-1-1-2026-2027-74 REQUEST FOR ONLINE LIBRARY.pdf
Important Dates
24 Jul
2026
PUBLICATION
Tender Published
Tender was published
31 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
5-2-1-1-2026-2027-74 REQUEST FOR ONLINE LIBRARY.pdf
Request for Quotation for an Online Library system from the Department of Rural Development & Land Reform in Gauteng. The tender involves submitting a comprehensive proposal including pricing, completed SBD forms, tax compliance certificates, and B-BBEE documentation by the closing date of 31 July 2026.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
This is a Request for Quotation for an Online Library service for the Department of Rural Development & Land Reform.
The document includes standard bidding forms (SBD1, SBD4, SBD6.1) and General Conditions of Contract.
No detailed project description or scope of work is provided in the extracted text.
Important Dates
Source: 5-2-1-1-2026-2027-74 REQUEST FOR ONLINE LIBRARY.pdf (RFQ)
Closing date: 31 July 2026.
Closing time: 11:00 AM.
No other dates (briefings, site visits, clarification deadlines) are specified in the document.
Contact Information
Source: 5-2-1-1-2026-2027-74 REQUEST FOR ONLINE LIBRARY.pdf (RFQ)
Deadline: 31 July 2026 at 11:00 AM. Late submissions will not be considered.
Required returnable documents: Quotations, completed SBD forms 1, 3.3 (Pricing Schedule), 4 and 6.1, Tax Clearance Certificate (TCC), CIPS and copy of ID, latest full CSD Report.
Failure to submit all required documents to the specified email address will disqualify your quotation.
Bid validity period: 60 days from the closing date.
Evaluation Criteria
Source: 5-2-1-1-2026-2027-74 REQUEST FOR ONLINE LIBRARY.pdf (RFQ)
Tax compliance: Valid Tax Clearance Status PIN or Certificate from SARS. 2) Not listed in the Register for Tender Defaulters or List of Restricted Suppliers. 3) Disclosure of any relationship with state employees or conflicts of interest (SBD4). 4) Compliance with B-BBEE requirements (certificate or affidavit). 5) Foreign suppliers must provide additional questionnaire details. 6) No persons in service of the state may bid. 7) Adherence to the General Conditions of Contract and Preferential Procurement Regulations 2022.
Technical Specifications
Source: 5-2-1-1-2026-2027-74 REQUEST FOR ONLINE LIBRARY.pdf (RFQ)
The tender is for an Online Library service.
No detailed technical specifications, deliverables, standards, or service levels are provided in the extracted text.
Bidders must refer to the full bidding documents for any scope details.
Quality Management
Source: 5-2-1-1-2026-2027-74 REQUEST FOR ONLINE LIBRARY.pdf
Clause 5: Use of contract documents and information; inspection. Supplier must not disclose contract details without purchaser's prior written consent and must permit inspection of records.
Pricing Schedule
Source: 5-2-1-1-2026-2027-74 REQUEST FOR ONLINE LIBRARY.pdf
Submit completed SBD 3.3 (Pricing Schedule) as part of returnable documents.
No detailed pricing form, rates, bill of quantities, or payment schedule is provided in the extracted text.
Financial Requirements
Source: 5-2-1-1-2026-2027-74 REQUEST FOR ONLINE LIBRARY.pdf (RFQ)
Submit completed SBD 3.3 (Pricing Schedule) as part of returnable documents.
Submit Tax Clearance Certificate (TCC).
The General Conditions of Contract include standard clauses on payment (within 30 days of invoice, in Rand), price stability, and performance security (amount and form to be specified in Special Conditions).
No specific bond amounts, guarantees, or detailed payment terms are stated in the extracted text.
Compliance Requirements
Source: 5-2-1-1-2026-2027-74 REQUEST FOR ONLINE LIBRARY.pdf (RFQ)
Tax Compliance: Submit SARS Tax Compliance Status PIN or CSD number. A valid Tax Clearance Certificate is required before award.
Central Supplier Database: Must be registered on CSD and submit latest full CSD Report.
B-BBEE: Submit B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points.
Declaration: Complete SBD 4 (Bidder's Disclosure) regarding state employment, relationships, and conflicts of interest.
Persons in the service of the state, or companies with directors/members in state service, are disqualified.
Compliance with Preferential Procurement Policy Framework Act and 2022 Regulations is mandatory.
Contractual Terms
Source: 5-2-1-1-2026-2027-74 REQUEST FOR ONLINE LIBRARY.pdf
Standard Government General Conditions of Contract (GCC) apply, as revised July 2010.
Key clauses include: Definitions, Application, Standards, Use of contract documents, Patent rights, Performance security, Inspections/tests, Packing, Delivery, Insurance, Transportation, Incidental services, Spare parts, Warranty (12-18 months), Payment (within 30 days, in Rand), Prices (fixed), Contract amendments (written only), Assignment (requires consent), Subcontracts (notification required), Delays and penalties, Termination for default, Force Majeure, Termination for insolvency, Settlement of disputes (mediation then court), Limitation of liability, Governing language (English), Applicable law (South African), Notices, Taxes and duties, National Industrial Participation Programme, Prohibition of restrictive practices.
Special Conditions of Contract (SCC) will supplement GCC and prevail in case of conflict.
Section
Source: 5-2-1-1-2026-2027-74 REQUEST FOR ONLINE LIBRARY.pdf
Points awarded for price using 80/20 system: 80 points maximum.
Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin) for standard tenders; Ps = 80(1 + (Pt - Pmax)/Pmax) for income-generating contracts.
Subcontracting declaration required: If subcontracting, must indicate percentage, sub-contractor name, and HDI points claimed by sub-contractor.
Consortium/joint venture may claim points based on percentage of contract value managed by members.
Fraudulent claims can lead to disqualification, contract cancellation, restriction from public sector business (up to 10 years), and criminal prosecution.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.