Supply, installation, commissioning, servicing and maintenance of a uhplc-tqd system with personnel training for the department of agriculture's liquor products laboratories

Closing: 13 November 2026 at 11:00.

Compulsory briefing meeting: 27 October 2026 at 11:00.

Briefing venue: Polkadrai Road, Department of Agriculture, Liquor Products Laboratories (LPL), Stellenbosch, Western Cape.

Attendance at the briefing is compulsory; no late comers will be admitted.

Compulsory briefing meeting

• Date: 27 October 2026
• Time: 11:00
• Venue: Polkadrai Road, Department of Agriculture, Liquor Products Laboratories (LPL), Stellenbosch, Western Cape
• Attendance is compulsory and no late comers will be admitted.

Technical enquiries

• Contact: Ms. Xoliswa Tlali
• Telephone: 021 809 1643
• Email: [email protected]

Bid-related enquiries

• Contact: Mr. F Maseli
• Telephone: (012) 312 8382
• Email: [email protected]

Submission address

Department of Agriculture

20 Steve Biko Road

Agriculture Place, Arcadia

Pretoria, 0001

Service/delivery site

Liquor Products Laboratories (LPL)

Polkadrai Road

Stellenbosch, Western Cape

Submission method: sealed envelope deposited in the bid box.

Submission address:

Department of Agriculture

20 Steve Biko Road

Agriculture Place, Arcadia

Pretoria, 0001

Closing: 13 November 2026 at 11:00 — bids received after the closing time and date are not accepted.

Envelope marking: the bidder's name and address, the bid number and the closing date must appear on the sealed envelope; non-compliance disqualifies the bid.

Returnable documents:

• SBD 1 (Invitation to Bid): bidder, contact and supplier details, signed as the offer cover page; the CSD reference number must be entered here.
• SBD 4 (Bidder's Disclosure): discloses any interest held by state employees or connections to the procuring department; a false disclosure disqualifies the bid.
• SBD 5 (National Industrial Participation Programme): signed acknowledgement of the NIP obligation.
• SBD 6.1 (Preference Points Claim): claims the 20 preference points for specific goals.
• General Conditions of Contract and the terms of reference.
• Proof of authority to sign (for example a company resolution).
• SARS tax compliance status PIN, or a CSD number where no PIN is available.

The successful bidder must complete and sign the written contract form (SBD 7).

Bids from persons in the service of the state, or from companies whose directors are state employees, are not considered.

All attached forms must be completed in detail and returned with the bid.

The bid must be submitted in a sealed envelope showing the bidder's name and address, the bid number and the closing date; failure to comply disqualifies the proposal.

Preference point system: 80/20 (all applicable taxes included).

Points allocation:

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Price scoring: 80 points awarded using Ps = 80(1 − (Pt − Pmin)/Pmin), where Pt is the price of the bid under consideration and Pmin the lowest acceptable bid.

Specific goals (20 points): claimed per goal on the SBD 6.1 table — historically disadvantaged individuals, women, persons with disabilities, and youth (35 years or younger on the closing date).

Evidence required per goal claimed:

• HDI: copy of identity document and company registration document.
• Female: copy of identity document and company registration document.
• Disability: certified copy or original doctor's letter confirming the disability.
• Youth: copy of identity document and company registration document.

Failure to submit the required proof, to complete the SBD 6.1 table, or to use the correct SBD 6.1 form issued by the department means no points are awarded for specific goals.

Sub-contracting more than 25% of the contract value to an enterprise that does not qualify for the same or more equity-ownership points forfeits HDI points.

No minimum qualifying score is stated.

Scope: appointment of a service provider to supply, deliver, install, commission, service and maintain an ultra-high-performance liquid chromatograph with triple quadrupole detector (UHPLC-TQD), and to train personnel.

Beneficiary: Liquor Products Laboratories (LPL) Directorate, Food Safety and Quality Assurance (FSQA), Department of Agriculture.

Installation site: LPL, Polkadrai Road, Stellenbosch, Western Cape.

Supplier obligations include on-site assembly and commissioning, tools for assembly and maintenance, an operations and maintenance manual for each unit, maintenance and repair for an agreed period, and training of the department's personnel in assembly, start-up, operation, maintenance and repair.

Warranty: goods must be new, unused and current models; warranty valid for 12 months after delivery and acceptance at the final destination, or 18 months after shipment, whichever ends first.

Spare parts: the supplier may be required to supply spare parts and to give advance notice of any discontinuation, with blueprints and specifications on request.

Packing must protect the goods against rough handling, extreme temperatures, salt and precipitation in transit.

Performance security: the successful bidder must furnish a performance security within 30 days of notification of award; the amount is set in the Special Conditions of Contract. It may be a bank guarantee, an irrevocable letter of credit, or a cashier's or certified cheque, and is released within 30 days after completion of performance, including warranty obligations.

Payment: within 30 days of submission of an invoice, accompanied by a delivery note; payment in Rand.

Pricing: prices are fixed for the contract and may not vary from the quoted prices except as authorised in the Special Conditions of Contract.

Penalties: for late delivery or non-performance, a penalty calculated on the delivered price of the delayed goods using the current prime interest rate for each day of delay.

National Industrial Participation: contracts with imported content of US$10 million or more carry a NIP obligation of 30% of the imported content, to be discharged over seven years; contracts above R10 million must be reported to the Department of Trade and Industry within five working days of award.

No bid security amount is stated.

CSD: bidders must register on the National Treasury Central Supplier Database and enter the CSD reference number on SBD 1.

Tax: a valid SARS tax compliance status PIN, or a CSD number where no PIN is available; consortia, joint ventures and sub-contractors must each submit a separate TCS certificate, PIN or CSD number.

State employees: bids are not considered from persons in the service of the state, companies with directors in state service, or close corporations with members in state service.

Restricted suppliers: bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

B-BBEE / specific goals: preference points are claimed on SBD 6.1 with supporting proof (identity document and company registration for HDI, female and youth claims; doctor's letter for disability claims).

Local content / NIP: the National Industrial Participation Programme applies where imported content reaches the stated threshold.

Returnable forms: SBD 1, SBD 4, SBD 5 and SBD 6.1 must be completed and submitted.

General Conditions of Contract (July 2010) apply and may not be amended; Special Conditions of Contract, where issued, take precedence on conflict.

• Performance security: furnished within 30 days of award, amount per the SCC; released within 30 days after completion of performance and warranty obligations.
• Inspections and tests: pre-bid testing is for the bidder's account; non-compliant supplies may be rejected and replaced at the supplier's cost.
• Warranty: 12 months from delivery and acceptance, or 18 months from shipment, whichever ends first; defects repaired or replaced at no cost to the purchaser.
• Payment: within 30 days of invoice; in Rand.
• Prices: fixed, no variation except as authorised in the SCC.
• Delays and penalties: late performance attracts a penalty at the current prime interest rate per day of delay; the purchaser may also terminate.
• Termination for default: permitted for non-delivery, failure to perform, or corrupt or fraudulent practices; a restriction penalty of up to 10 years may follow.
• Assignment and subcontracting: only with the purchaser's prior written consent; subcontracts must be notified in writing.
• Disputes: amicable resolution, then mediation, then a South African court.
• Governing law: South African law; contract in English.
• Taxes: no contract concluded with a bidder whose tax matters are not in order.

Bidders must register on the National Treasury Central Supplier Database (CSD) and provide the CSD reference number on SBD 1.

A sole agent or sole supplier must indicate its market price after discount to other clients, or its percentage net profit before tax, so that the quoted price can be assessed as fair and reasonable.

The 80/20 preference point system applies to this bid, with all applicable taxes included.