Supply and delivery of 4,000 heavy-duty black plastic chairs (car001 carlow model) for community halls

Closing date: 07 September 2026. Closing time: 12h00 (noon). Bid documents available from 24 August 2026 (download free from e-tender portal www.etenders.gov.za or collect from Cashier's office, Lot 103 Main Street, Nongoma 3950, 07:30–15:30 weekdays until closing). Document fee: R400.00 cash only (non-refundable) if collected physically. No compulsory briefing session. Samples must be presented before delivery (date not specified). Appeals against award decisions must be lodged in writing within 14 days of intention-to-award advertisement to [email protected].

SCM enquiries: Mr M. Zondi, SCM Manager, tel 035 831 7500, email [email protected]. Technical enquiries: Mr M.K. Nxumalo, Manager: Social Services, tel 035 831 7500, email [email protected]. Fax (both): 035 831 3152. Submission address: Quotation box at reception, Lot 103, Main Street, Nongoma 3950. Appeals: Municipal Manager, email [email protected].

Submission method: hand-delivered in a sealed envelope marked "Supply and Deliver of Plastic Chairs", Ref. No. 9/1-T002/2026/27, deposited in the quotation box at the reception, Lot 103, Main Street, Nongoma 3950. No emailed, faxed, or late submissions accepted. The official bid document must be used (not re-typed), fully completed in indelible black ink, and every page initialled by the authorised signatory. Quotation validity: 60 days from closing date. Mandatory returnable forms: MBD 1 (Invitation to Bid), MBD 3.1 (Pricing Schedule – Firm Prices), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 8 (Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination). Additional compulsory documents: CSD registration number, valid Tax Clearance Certificate or SARS PIN, certified ID copies of all directors/members/shareholders, Certificate of Authority for Signatory, CIPC registration documents (except sole traders), company bank account confirmation letter, municipal utility bills for company and directors showing no arrears >3 months and not older than 2 months (or alternative proof of address where municipal charges do not apply), and record of addendum if applicable. Board resolution authorising the signatory is required but marked "Not Compulsory" in the document; include it to avoid risk. Samples must be presented before delivery (no briefing session).

Two-stage evaluation: (1) Responsiveness/compliance check – bids failing any mandatory returnable document or eligibility requirement are disqualified and not evaluated further. (2) 80/20 Preference Point System (PPPFA 2022 Regulations) – Price 80 points, Specific Goals 20 points. Specific Goals allocation: HDI Women Ownership – 100% = 10 points, ≥51% = 5 points (verified by CSD report ≤3 months old); HDI RSA Youth Ownership – 100% = 5 points, ≥51% = 2.5 points (verified by CSD report ≤3 months old); RDP – Enterprise located in Nongoma jurisdiction = 5 points, Zululand District = 2.5 points, KZN Province = 1.5 points (verified by company operating address matching CSD). No minimum functionality threshold stated; functionality is not scored separately. Bidder must not be listed on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. No director/member/partner/trustee may be in the service of the state. Joint ventures/consortia: each party must submit separate TCS/PIN/CSD. Foreign suppliers must complete the pre-award questionnaire (Part B:3).

Supply and delivery of 4 000 heavy-duty plastic chairs (CAR001 Carlow model) for community halls. Colour: Black. Chairs must be UV-resistant, weather-resistant, stackable, suitable for indoor and outdoor use, strong and durable for continuous public use, new and unused, free from defects. Delivery to designated municipal premises: Lot 103, Main Street, Nongoma 3950. All delivery costs included in bid price.

No minimum experience, track record, or key personnel qualifications specified. Financial standing and ability to supply may be examined before bid acceptance. Bidder must not be on Register of Tender Defaulters or List of Restricted Suppliers. No director/member/partner/trustee in service of the state. Company must be in good standing to do business with public sector.

MBD 3.1 – Firm Prices only. Single item: Black Heavy Duty Plastic Chairs, quantity 4 000. Unit price (all applicable taxes included) and total quote price in RSA currency. Sub-total, VAT 15%, total tendered price. All delivery costs included. Delivery basis, period required for delivery, and compliance with specification (YES/NO) to be indicated. Quotation valid for 60 days from closing date.

Pricing: firm prices only (MBD 3.1); non-firm prices (including exchange-rate variations) not accepted. All applicable taxes (VAT 15%, PAYE, UIF, SDL) must be included in unit price. Total tendered price = quantity × unit price + VAT. Payment terms: within 30 days of receipt of a proper invoice, provided goods delivered to satisfaction of the municipality. No advance payment; official purchase order required before delivery. No performance bond, guarantee, or insurance requirement stated. Quotation validity: 60 days.

Mandatory: CSD registration (CSD number required), valid Tax Clearance Certificate or SARS TCS PIN, CIPC registration documents (except sole traders), certified ID copies of all directors/members/shareholders, Certificate of Authority for Signatory, company and directors' municipal utility bills (rates) showing no arrears >3 months and not older than 2 months (alternative: Ward Councillor/Inkosi proof of address + affidavit, or signed lease + landlord's municipal bill), company bank account confirmation letter. Completed and signed MBD forms: MBD 1, MBD 3.1, MBD 4, MBD 6.1, MBD 8, MBD 9. Bidder and directors must not be on National Treasury's Register of Tender Defaulters or List of Restricted Suppliers. No director/member/partner/trustee in service of the state. Joint ventures/consortia: each party submits separate TCS/PIN/CSD. Foreign suppliers: complete pre-award questionnaire (Part B:3). Specific Goals claims verified via CSD report ≤3 months old (ownership) and company address matching CSD (location).

No explicit occupational health and safety requirements stated in the document. General indemnity clause holds bidder liable for costs/damages from breach. Skills transfer agreement for 12 months required from successful bidder. Payment conditional on satisfactory delivery. No safety plan, HSE compliance, or environmental requirements specified.

Contract governed by General Conditions of Contract (GCC) 2015 and Nongoma Municipality SCM Policy. Successful bidder must sign MBD 7 (Contract Form) and a Service Level Agreement. Contract comes into effect on date bidder receives fully completed agreement. Bidder must deliver any guarantee required by GCC Clause 6.2 within period stated in Contract Data, and provide bonds, guarantees, proof of insurance within 14 days of agreement coming into effect. Failure constitutes repudiation. Municipality not liable for bid preparation costs. Indemnity: bidder indemnifies municipality against costs/damages from bidder's breach. Conflict of interest, corruption, fraud provisions: disqualification for collusive tendering, anti-competitive conduct, gifts/inducements to officials, fraud/forgery convictions. Precedence: tender document prevails over briefing session information unless written amendment. Payment within 30 days of satisfactory invoice. Skills transfer agreement for 12 months required from successful bidder.

Evaluation uses Responsiveness criteria (mandatory compliance) followed by 80/20 PPPFA 2022. Price: 80 points. Specific Goals: 20 points allocated as follows – HDI Women Ownership: 100% = 10 pts, ≥51% = 5 pts; HDI RSA Youth Ownership: 100% = 5 pts, ≥51% = 2.5 pts; RDP Location: Nongoma jurisdiction = 5 pts, Zululand District = 2.5 pts, KZN Province = 1.5 pts. Verification via CSD report ≤3 months old (ownership) and company address matching CSD (location). No separate functionality scoring. Highest total points wins; tie-break: highest specific goals points, then highest functionality (if applicable), then drawing of lots.