Accredited service provider for short cosmetology courses – RFP in kwazulu-natal

Closing date: 2 November 2026 at 11:00.

Offer validity: 120 days from closing date.

No briefing or site visit is stated.

Bidding procedure enquiries:

• Contact: Ms Sinenhlanhla Ngqulunga
• Email: [email protected]
• Telephone: 031 266 1777

Technical enquiries:

• Contact: Ms Sue Singh
• Email: [email protected]
• Telephone: 031 266 1777

Submission email: [email protected]

Submission method: email to [email protected].

Closing time: 2 November 2026 at 11:00.

Bids must be submitted on the official forms provided, not retyped or redrafted. Photocopies are allowed but must carry an original signature. Each page must be initialled. Alterations must be initialled; correcting fluid is prohibited. Bids must be complete in all respects and lodged by the closing time; late bids are not accepted, and proof of posting is not proof of delivery.

Returnable forms (complete and sign unless noted):

• SBD 1 Part A (Invitation to Bid) and Part B (Terms and Conditions for Bidding).
• Section A: Special Instructions regarding completion of bid.
• Section B: Declaration that information on the Central Suppliers Database is correct and up to date.
• SBD 3.1: Pricing Schedule (firm prices; indicate grand total, attach breakdown if needed).
• SBD 4: Bidder's Disclosure (declaration of interest and independent bid determination).
• SBD 6.1: Preference Points Claim Form (mandatory to claim specific goals; otherwise points are not claimed).
• Calculation of Equity for Specific Goals.
• Section D: Authority to Sign Tender or Enterprise's Resolution Letter.
• Section E: Specification and Section F: Evaluation Criteria are included for information.

Disqualification risks:

• Any mandatory form omitted or unsigned.
• Failure to provide a valid TCS PIN or CSD number.
• Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

Returnable documents (complete and sign): SBD 1 Part A and Part B; Section A Special Instructions; Section B CSD declaration; SBD 3.1 Pricing Schedule; SBD 4 Bidder's Disclosure; SBD 6.1 Preference Points Claim Form; Calculation of Equity for Specific Goals; Section D Authority to Sign Tender or Enterprise's Resolution Letter. Section C (GCC), Section E (Specification) and Section F (Evaluation Criteria) are included for information. Submit by email to [email protected] by 2 November 2026 at 11:00.

Evaluation is in three stages:

Stage 1(a) — Supply Chain Administrative Compliance: all returnable forms must be completed and signed.

Stage 1(b) — Mandatory requirements (failure disqualifies):

• Valid IECAB accreditation for the course(s).
• QCTO and/or Services SETA accreditation in a related beauty and cosmetology field.
• Operational office in KwaZulu-Natal and capacity to deliver training and learner support within eThekwini Metropolitan Municipality.

Stage 2 — Functionality evaluation (60 points available):

• Minimum qualifying score: 40/60.
• Proof of successful delivery of similar accredited cosmetology programmes within the last 5 years: 40 points (10 per reference letter/annexure A, at least 4 required).
• QCTO/Services SETA accreditation letter: 20 points (0 if not submitted).

Stage 3 — 80/20 price and preference point system:

• Price: 80 points.
• Specific goals: 20 points.
• Total: 100 points.

Specific goals and evidence:

• ≥51% Black ownership: 10 points (B-BBEE certificate or affidavit).
• ≥51% Women ownership: 3 points (identity documents).
• ≥51% Youth ownership: 3 points (CIPC registration certificate).
• ≥30% People living with disability ownership: 2 points (doctor's medical certificate or proof of disability).
• Business location within KwaZulu-Natal: 2 points (proof of address, e.g. utility bill, affidavit, councillor letter).

SBD 6.1 must be completed to claim specific goals; otherwise points are not claimed.

The Moses Kotane Research Institute (MKRI), an entity of the KwaZulu-Natal Department of Economic Development, Tourism and Environmental Affairs (EDTEA), requires an accredited service provider to deliver three accredited short cosmetology courses:

• Nail Care: 14 days, IECAB codes IEBT9 and IEBT5, 20 learners.
• Make-up Application: 1 month, IECAB code IEBT7, 20 learners.
• Swedish Body Massage: 2 months, IECAB code IEBT11, 10 learners.

Scope of work:

• Deliver theoretical and practical training.
• Provide all learner training and assessment materials.
• Register eligible learners for international assessment.
• Facilitate international certification through the relevant accrediting body.
• Facilitate learner POE completion and submission.
• Identify and manage risks affecting attendance, assessments, examinations, certification or timelines.
• Submit learner attendance registers, assessment records and certification evidence.
• Conduct examinations immediately upon completion of training.
• Submit accredited certificates to MKRI within 30 calendar days of examination completion.

Reporting:

• Weekly progress reports covering attendance, progress against the implementation plan, risks and corrective actions.
• Close-out report within 10 working days of programme completion, with evidence of delivery, participation, assessments, examinations and certification outcomes.

Key performance requirements:

• Deliver training within approved timelines.
• Ensure 100% learner assessment and POE submission.
• Notify MKRI of any risks affecting delivery or certification.
• Failure to meet certification timelines without valid justification may result in withholding of payment until deliverables are submitted.

Bidders must provide a reference/track record schedule listing past or current clients, with columns for: No; Client Name; Description of project; Contact details (contact person, contact numbers and email address); Contract amount; Contract start date; Contract end date.

For functionality evaluation, bidders must submit at least 4 signed reference letters and/or purchase orders/contracts on client letterhead confirming delivery of same/similar accredited cosmetology short courses within the last 5 years, and complete Annexure A.

Mandatory accreditations:

• Valid IECAB accreditation for the course(s).
• QCTO and/or Services SETA accreditation in a related beauty and cosmetology field.
• Proof of physical business location in KwaZulu-Natal (municipal account or lease agreement).

Quality and inspection:

• Goods/services must conform to specifications.
• The purchaser may inspect the supplier's premises and records.
• Non-compliant supplies may be rejected; costs of failed inspections are borne by the supplier.
• Pre-bidding testing is for the bidder's account.

SBD 3.1 Pricing Schedule (non-firm prices) must be completed. Offer valid for 120 days from closing date. Provide a separate cost breakdown for each programme: Nail Care (14 days, 20 learners), Make-up Application (1 month, 20 learners), Swedish Body Massage (2 months, 10 learners). Line items: training/course cost, international certification and examination fees, starter kit costs, total cost excluding VAT, VAT (where applicable), total cost including VAT. Indicate grand total; attach breakdown if space insufficient.

Pricing format: SBD 3.1 Pricing Schedule (non-firm prices).

Offer validity: 120 days from closing date.

Separate cost breakdown required for each programme, covering:

• Training/course cost.
• International certification and examination fees.
• Starter kit costs.
• Total cost excluding VAT, VAT (where applicable), and total cost including VAT.

Payment terms: GCC states payment within 30 days of invoice submission, in Rand unless otherwise specified.

Performance security: within 30 days of contract award, the successful bidder must furnish performance security in the form and amount specified in the Special Conditions of Contract (SCC).

Tax compliance:

• Submit a valid SARS Tax Compliance Status (TCS) PIN or a printed TCS certificate.
• If no TCS PIN, provide a Central Supplier Database (CSD) number.
• In consortia, joint ventures or subcontracting, each party must submit a separate TCS certificate/PIN/CSD number.
• Bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state, will not be considered.

Accreditations (mandatory):

• Valid IECAB accreditation for the course(s).
• QCTO and/or Services SETA accreditation in a related beauty and cosmetology field.
• Operational office in KwaZulu-Natal with capacity to deliver within eThekwini Metropolitan Municipality (proof of physical location required, e.g. municipal account or lease agreement).

B-BBEE / specific goals:

• 80/20 preference point system applies.
• Evidence required: CIPC registration certificate, identity documents, B-BBEE certificate or affidavit, doctor's medical certificate/proof of disability, and proof of KZN address.
• SBD 6.1 must be completed to claim specific goals.

The 80/20 preference point system applies under the Preferential Procurement Policy Framework Act, 2000 and its 2022 Regulations. Specific goals and points: ≥51% Black Ownership — 10 points; ≥51% Women Ownership — 3 points; ≥51% Youth Ownership — 3 points; ≥30% People living with disability Ownership — 2 points; Business location within KwaZulu-Natal — 2 points. Evidence required: CIPC registration certificate, identity documents, B-BBEE certificate or affidavit, doctor's medical certificate/proof of disability, and proof of KZN address (utility bill, affidavit, councillor letter). SBD 6.1 must be completed to claim points; otherwise points are not claimed.

No specific health and safety requirements are stated beyond the general conditions of contract. The supplier must permit inspection of premises and comply with applicable regulations.

General Conditions of Contract (GCC) apply. Key provisions:

• Warranty: goods/services must be new, unused, of current models, free from defects for 12 months after delivery/acceptance or 18 months after shipment, whichever is earlier.
• Payment: within 30 days of invoice submission, in Rand unless otherwise specified.
• Prices: must not vary from quoted prices except as authorised.
• Contract amendments: only by written amendment signed by both parties.
• Assignment: not allowed without prior written consent.
• Subcontracts: must be notified in writing; does not relieve the supplier of liability.
• Delays: supplier must notify the purchaser of any delay; penalties may be imposed.
• Penalties: for late delivery/performance, a sum calculated on the delayed value using the current prime interest rate per day of delay.
• Termination for default: if the supplier fails to deliver, perform obligations, or engages in corrupt/fraudulent practices.
• Restriction: the purchaser may restrict the supplier from doing business with the public sector for up to 10 years.
• Performance security: within 30 days of contract award, furnish security as specified in SCC.
• Inspections: premises open for inspection; non-compliant supplies may be rejected.
• Insurance: goods must be fully insured as specified in SCC.
• Incidental services: may include assembly, commissioning, maintenance, training.
• Spare parts: may be required as specified in SCC.
• Force majeure: defined as events beyond the supplier's control.
• The successful bidder will be required to sign a written contract form (SBD 7).

Mandatory requirements (failure disqualifies):

• Valid IECAB accreditation for the course(s).
• QCTO and/or Services SETA accreditation in a related beauty and cosmetology field.
• Operational office in KwaZulu-Natal and demonstrated capacity to deliver training and learner support within eThekwini Metropolitan Municipality.
• Proof of physical business location (municipal account or lease agreement).
• Submit valid proof of accreditations.

Evaluation is in three stages: Stage 1(a) administrative compliance (forms complete and signed); Stage 1(b) mandatory requirements (IECAB, QCTO/Services SETA accreditation, KZN office); Stage 2 functionality (minimum 40/60 points); Stage 3 80/20 price and preference points (price 80, specific goals 20). Functionality criteria: proof of similar accredited cosmetology programme delivery within last 5 years (40 points, 10 per reference letter/annexure A, at least 4 required) and QCTO/Services SETA accreditation letter (20 points).