Re-commissioning, repair and installation of solar street lights, electrical cabling and security fencing – RFQ in weste

Compulsory site briefing:

• Date: 13 November 2026
• Time: 12:30
• Venue: Atlantis Special Economic Zone (ASEZ) Office, Atlantis Foundries Business Park, William Gourlay Street, Atlantis
• Attendance is compulsory; failure to attend renders the quotation non-responsive.

Closing:

• Date: 20 November 2026
• Time: 16:00

Assumed appointment date for programme:

• 1 December 2026

Bid enquiries:

• Email: [email protected]

Submission:

• Email: [email protected]

Site location:

7 Neil Hare Rd

Atlantis

Cape Town

7349

Site briefing venue:

Atlantis Special Economic Zone (ASEZ) Office

Atlantis Foundries Business Park

William Gourlay Street

Atlantis

Submission method: email

Submission email: [email protected]

Closing time: 16:00

Returnable documents:

• Fully priced pricing schedule (Annexure A), aligned to the specification.
• WCBD 4 (Declaration of Interests, Bidder's Past SCM Practices and Independent Bid Determination): completed, signed, stamped by a commissioner of oaths, dated within the last 12 months.
• WCBD 6.1 (Preference Point Claim Form): claims B-BBEE preference points.
• B-BBEE certificate or sworn affidavit.
• Proof of CSD registration with MAAA number.
• Proof of CIDB registration/CRS number (GB Grade 1 or higher).
• Signed client reference letters or completion certificates for at least two electrical infrastructure projects, at least one including testing, commissioning and CoC issuance.
• Valid Installation Electrician registration certificate from the Department of Employment and Labour; if the electrician is not employed by the bidder, the arrangement must be declared.
• Proposed programme (bar chart) for the works, assuming a 1 December 2026 appointment date.
• Detailed product data sheets, specifications or manufacturer brochures for all quoted products.
• Joint ventures/consortia: signed agreement setting out roles and lead partner with power of attorney; each party must submit a WCBD 4 and be tax compliant.

Quotation particulars required on all quotations:

• Company name
• Address
• Contact details (email and telephone)
• VAT registration number
• MAAA CSD number

Disqualification risks:

• Late or incomplete quotations.
• Failure to attend the compulsory site briefing.
• Failure to meet any mandatory administrative or technical requirement.
• Non-compliance with product specifications or inability to meet delivery times.

Evaluation stages:

1. Compliance checking: verification against all mandatory administrative and technical requirements. Non-compliant bids are not evaluated further.
2. Preference points evaluation: 80/20 system.

• Price: 80 points.
• B-BBEE status level: 20 points, claimed via WCBD 6.1 and a B-BBEE certificate or affidavit.

Award:

• The bidder with the highest total points is awarded the contract, unless objective criteria under section 2(1)(f) of the PPPFA and regulation 4 of the PPR 2022 apply.
• ASEZCo reserves the right to award to a bidder other than the highest scorer, to reject the lowest acceptable bid, or to cancel the bid.

Scope of works:

• Replace damaged low-voltage copper cabling and earth conductors.
• Reinstate cable tray infrastructure and perimeter fencing.
• Test, commission and certify the completed installation.

Low-voltage cabling and earthing:

• 61 m of 70 mm² 4-core 600/1000 V PVC SWA PVC copper cable: supply, draw through existing wireways (suspended at 8.5 m), clamp and dress in one continuous un-spliced run from source DB to destination terminals. In-line splicing and through-joints are prohibited.
• 61 m of 70 mm² bare copper earth wire: supply, route with the 70 mm² cable, secure and bond to the main facility earthing busbars and earthing system.
• 40 m of 95 mm² 4-core 600/1000 V PVC SWA PVC copper cable: supply, haul, route, clamp and dress in one continuous un-spliced run between board compartments.
• Cable glanding, lugs and terminations: heavy-duty brass mechanical compression glands with PVC outer shrouds, compliant with SANS 1213.
• Labelling: engraved identification tags on both ends of all replacement cables below gland terminations, showing cable ID, feeder designation, core configuration and cross-sectional area.

Wireways and cable trays:

• Strip out distorted tray lengths; supply and erect 300 mm wire-mesh vertical cable tray wireways.
• Secure trays with brackets and unistrut supports at intervals not exceeding 1 000 mm.
• Secure vertical cable runs with PVC-sheathed stainless steel bandit strapping or heavy-duty UV-stabilised ties at maximum 1 000 mm centres.
• Re-establish equipotential earth bonding jumpers across all tray splices; bond tray frame to local earth bar with minimum 16 mm² green/yellow insulated bonding conductors.

Perimeter lights and fence:

• De-mount damaged mesh panel.
• Supply and erect 2 × Cochrane welded mesh panels, 2 100 mm high × 3 300 mm wide.
• Install with manufacturer-approved high-tensile tamper-proof shear-cone drive fasteners, clamp bars and fixings; re-align adjacent straining posts and inspect adjoining foundations.
• Solar battery diagnostics and re-commissioning: diagnostic checks, deep-capacity charging and re-activation of existing dormant lithium iron phosphate batteries to restore light operation.
• Solar and lighting infrastructure: repair, supply and install high-efficiency solar panels, LED luminaires and control electronics for non-operational streetlights.

Testing and commissioning:

• Conduct insulation resistance (Megger), continuity and earth loop impedance tests on all installed conductors before energisation.
• Issue a supplementary Electrical Certificate of Compliance (CoC) signed by a registered Installation Electrician in terms of the Electrical Installation Regulations and SANS 10142-1.

Standards:

• OHS Act and Construction Regulations 2014.
• Electrical Installation Regulations 2009.
• SANS 10142-1 and applicable SANS standards for cables, earthing, cable trays and installation materials.
• Municipal bylaws, environmental requirements and site-specific safety regulations.
• Manufacturer specifications and approved project specifications.

Access equipment:

• Provide access equipment for the full duration of the installation, including delivery and collection. Bidder to state lift capacity, installation period and platform height; mechanical equipment fuel and operator costs included in the rate.

Experience and qualifications:

• At least two completed projects involving electrical infrastructure works.
• At least one project must have included electrical testing, commissioning and issuance of an Electrical Certificate of Compliance (CoC).
• Proof: signed client reference letters or completion certificates.
• Access to a suitably qualified and registered Installation Electrician authorised to test, commission and issue a supplementary CoC.
• Proof: valid Installation Electrician registration certificate from the Department of Employment and Labour.
• If the electrician is not employed by the bidder, the arrangement must be declared.
• Awarded bidders may be required to use local labour and provide opportunities for SMMEs and local labour in Atlantis and surrounding areas, including internships, job shadowing and work experience.

Quality requirements:

• All materials and workmanship must comply with applicable statutes, regulations and codes of practice.
• Cables must be installed in single un-spliced lengths; no joints unless pre-approved in writing by the Engineer and where called for in the Bill of Quantities.
• Cable bending radii must follow manufacturer recommendations; non-compliant cable may be rejected.
• Cables with scratch marks or damage will be rejected and replaced at the contractor's cost.
• Cable trays must be O-Line Gridspan GS75 or approved Unistrut equivalent, secured to P1000 unistrut at maximum 2 m spacing with M12 bolts, nuts, washers and fasteners.
• Cable trays must carry a distributed load of 140 kg/m² and a point load of 90 kg at the centre of a 2.5 m unsupported span with maximum deflection of 15 mm and no permanent deformation; safety factor of 2.
• Fire protection: where trays pass through fire barriers or walls, fill with 50 mm PVC sleeves protruding at least 250 mm each side, filled with fire-resistant foam; coat tray and cables for at least 600 mm each side with approved fire retardant.
• Testing: insulation resistance (Megger), continuity and earth loop impedance tests before energisation.
• Issue a supplementary Electrical Certificate of Compliance (CoC) signed by a registered Installation Electrician.

Pricing schedule (Annexure A):

• Bidders must submit a fully priced pricing schedule aligned to the specification.
• Rates must be all-inclusive; no additional costs will be permitted.
• All prices include VAT.
• Complete a price for each unit item.
• Bidders may attach a detailed quotation on company letterhead.

Key items:

• Preliminaries: site safety establishment, clearing cut cable stubs, risk assessments, disposal of scrap debris; access equipment.
• Power cables: 70 mm² × 4C (61 m), 95 mm² × 4C (40 m); cable joints (none required); terminations (2 each); bare copper earth wire 70 mm² (61 m) and 95 mm² (40 m); earth wire terminations (2 each); labelling (4).
• Wireways and cable trays: strip damaged 300 mm wire-mesh tray (6 m); re-install tray (6 m); extra-over supply and install tray (5 m); earth bonding jumpers.
• Testing and commissioning: quality control inspection, Megger, continuity and earth loop impedance tests; supplementary CoC.
• Perimeter reinstatement: de-mount cut panel, supply and erect 1 × Cochrane ClearVu medium-spec panel (2 100 mm high × 3 300 mm wide) with clamp strips, backing plates and anti-tamper shear-off drive bolts.

Quotation validity: 90 working days from closing date (clause 7); clause 10.3 states 60 working days except where otherwise specified.

Pricing:

• Quoted rates must be all-inclusive; no unspecified or additional costs will be permitted.
• All prices are deemed to include VAT.
• Quotation validity: 90 working days from the bid closing date (clause 7); clause 10.3 states 60 working days except where otherwise specified.
• Bidders may attach a detailed quotation on company letterhead.
• Complete a price for each unit item on the pricing schedule.

Penalty:

• R1 500.00 per calendar day for every day the installation exceeds the agreed completion date, capped at 10% of the total contract value.

Insurance:

• Public Liability Insurance of at least R2 000 000 is required before the SLA can be signed.

Payment:

• No payment terms are specified beyond the penalty deduction from final payment.

Csd:

• Active Central Supplier Database registration at closing; MAAA number must be provided.

CIDB:

• Registered with the Construction Industry Board under General Building Works (GB) Grade 1 or higher.
• Registration must be valid and active; proof of CIDB registration/CRS number must be submitted.

Tax:

• Bidders must be tax compliant. Non-compliant bidders will be notified in writing and given 7 working days to submit SARS proof of compliance or an arrangement to meet outstanding obligations.

B-bbee:

• Preference points claimed via WCBD 6.1 and a B-BBEE certificate or affidavit.
• Joint ventures/consortia qualify for points on their B-BBEE status level as a legal entity, provided the requisite certificate is submitted.

Wcbd 4:

• Completed, signed, stamped by a commissioner of oaths and dated within 12 months.
• Each joint venture/consortium party must submit a WCBD 4 and be tax compliant.

Experience:

• At least two completed electrical infrastructure projects, with signed client reference letters or completion certificates.
• At least one project must have included electrical testing, commissioning and issuance of a CoC.

Installation Electrician:

• Proof of access to a suitably qualified and registered Installation Electrician authorised to test, commission and issue a supplementary CoC.
• Valid registration certificate from the Department of Employment and Labour.
• If the electrician is not employed by the bidder, the arrangement must be declared.

Local labour:

• Awarded bidders may be required to use local labour.
• Consideration to be given to SMME opportunities and work opportunities for local labour in Atlantis and surrounding areas, including internships, job shadowing and work experience.

Fronting:

• ASEZCo condemns fronting and will investigate the accuracy of representations made in bids.

Health and safety requirements:

• Comply with the Occupational Health and Safety Act, as amended.
• Comply with the Construction Regulations, 2014.
• Comply with the Electrical Installation Regulations, 2009.
• Comply with SANS 10142-1 and applicable SANS standards.
• Comply with municipal bylaws, environmental requirements and site-specific safety regulations.
• Site safety establishment, clearing cut cable stubs, risk assessments and disposal of scrap debris are included in the pricing schedule (item A.1).
• Provide access equipment for the full duration of the installation, including delivery and collection; state lift capacity, installation period and platform height.

Equipment must be suitable for the coastal environmental conditions and electrical conditions at the site.

Contract conditions:

• The RFQ document constitutes the Special Conditions of Contract and is read with the National Treasury General Conditions of Contract (Chapter 16A of the Treasury Regulations).
• Special Conditions prevail over General Conditions in the event of conflict.
• The bid document and specifications form part of the contract.
• No work may commence without written instruction from ASEZCo.
• The successful bidder may not assign its obligations.
• The successful bidder must immediately notify the CFO of ASEZCo of any unforeseeable circumstances that will adversely affect execution, providing full particulars and the expected delay period.
• Public Liability Insurance of at least R2 000 000 is required before the SLA is signed.
• Penalty: R1 500.00 per calendar day for late completion, capped at 10% of the total contract value.
• ASEZCo may cancel the bid if budget is unavailable, the need no longer exists, or the specification changes.
• ASEZCo may award to a bidder other than the highest scorer, reject the lowest acceptable bid, or cancel the bid.
• ASEZCo reserves the right to request additional information or samples.
• Performance verification: ASEZCo's contract manager verifies performance against the contracted level; both parties sign verification documentation agreeing quantity, unit cost and total value.

Evaluation is in two phases:

1. Compliance checking against mandatory requirements.
2. 80/20 preference points system: 80 points for price, 20 points for B-BBEE status level.

B-BBEE points require a completed WCBD 6.1 and a B-BBEE certificate or affidavit.

The highest-scoring bid is awarded unless objective criteria under section 2(1)(f) of the PPPFA and regulation 4 of the PPR 2022 apply.