Panel of service providers to implement and support sedfa's peo pele youth fund, imbali for her fund, amavulandlela fund for people with disabilities and construction development fund (36 months)

• Non-compulsory virtual briefing session: 23 October 2026 at 10:00.
• Attendance is not mandatory.
• Registration link: https://events.teams.microsoft.com/event/bcf5f257-5c82-40bc-a969-f13d0602d383@e2546b9d-33f9-4279-b6ed-e809f62fb336?source=copyLinkLegacyShareLinkDialog

Main contact

• Name: Tshepo Palane
• Role: Supply Chain Management, SEDFA
• Email: [email protected]
• Telephone: 012 441 1106

Fraud hotline

• Telephone: 0800 724 666 (anonymous reporting)

Complaints

• Email: [email protected]

Submission address

SEDFA Head Office

The Fields, Office Block A

1066 Burnett Street

Hatfield

Pretoria, 0833

Website: www.SEDFA.org.za

Submission method

• Sealed envelope deposited in the tender box at SEDFA Head Office, The Fields, Office Block A, 1066 Burnett Street, Hatfield, Pretoria, 0833.
• Envelope must be marked: ATTENTION: SEDFA SUPPLY CHAIN MANAGEMENT, the bid description, the bid number and the bidder's name.
• Closing: 04 November 2026 at 12h00. Bids received after the closing time will not be considered under any circumstances.

Copies and format

• One original plus one electronic PDF copy of the original proposal on a memory stick or flash drive.
• Proposal in English, including certificates; every page initialled; each section clearly marked and the documents bound.
• Proposals must follow the Bid Proposal Template in Appendix 1 and be indexed under: Section 1 legislative requirements; Section 2 mandatory and functionality requirements; Section 3 company profile, experience and reference letters; Section 4 team CVs, skills and experience; Section 5 project implementation plan; Section 7 additional information.
• Bidders bear all costs of preparing and submitting the bid.

Returnable documents

• SBD 1 (Invitation to Bid): bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses state employment or connections of directors, shareholders or members.
• SBD 6.1 (Preference Points Claim): claims specific goal points; must be completed and signed with supporting proof or the points are forfeited.
• Pricing proposal, completed and signed — omission disqualifies the bid.
• Valid SARS Tax Compliance Status PIN; each consortium, joint venture or subcontractor party submits its own.
• B-BBEE certificate from a SANAS-accredited agency, or a dtic or CSCC sworn affidavit for EMEs and QSEs; other affidavits are not accepted.
• CSD registration report.
• CIPC registration documents listing all directors or shareholders, plus certified ID copies not older than three months.
• COIDA letter of good standing.
• KYC documents for FICA and PEP screening: certified identity documents, certificate of incorporation (CM1 or CoR 15.1/CoR 14.1), certified change of name (CM9 or CoR 9.1/2) if applicable, and current list of directors (CM29 or CoR 39).

Disqualification risks

• Late submission.
• Counter conditions or amendments to any bid condition.
• Failure to submit a completed and signed pricing proposal.
• Failure to indicate which fund(s) the bidder is applying for.
• Unsigned or omitted SBD forms.
• Contacting SEDFA staff on bid matters outside the listed SCM contact.

• Bid proposal using the Appendix 1 template, indexed under Section 1 legislative requirements, Section 2 mandatory and functionality requirements, Section 3 company profile, experience and reference letters, Section 4 team CVs, skills and experience, Section 5 project implementation plan, and Section 7 additional information.
• SBD 1 (Invitation to Bid).
• SBD 4 (Declaration of Interest).
• SBD 6.1 (Preference Points Claim) with supporting proof.
• Valid SARS Tax Compliance Status PIN.
• B-BBEE certificate or dtic/CSCC sworn affidavit.
• CSD registration report.
• CIPC registration documents and certified ID copies of directors or shareholders, not older than three months.
• COIDA letter of good standing.
• Completed and signed pricing proposal.
• KYC documents for FICA and PEP screening.
• Reference letters submitted under Section 3 must be the same as those submitted for functionality.

Four-stage evaluation

• Stage 1: administrative compliance (Annexure A) — returnable documents, General Conditions of Contract and special conditions.
• Stage 2: mandatory requirements (Annexure B).
• Stage 3: functionality (Annexure C).
• Stage 4: price and specific goals (Annexure D) under the 80/20 system.

Functionality — minimum qualifying score: 70/100. Bids scoring below 70 are eliminated and not evaluated further.

• Reference letters from different clients for completed business development support, mentorship or coaching: 2 or fewer = 0 points; 3 = 25 points; 4 or more = 30 points.
• Project methodology, execution plan and reporting framework: 0 to 25 points (one element = 5, two = 10, three = 15, four = 25).
• Project staffing plan showing roles and responsibilities of key personnel: 5 points.
• Business advisor CVs: minimum three, each with NQF Level 7 or above in business management, entrepreneurship, business administration or economics and at least five years' experience in enterprise development, mentorship or coaching — 0 to 20 points.
• Project manager CVs: minimum three, each with NQF Level 7 or above in project management or equivalent and at least five years' experience in enterprise development, mentorship or coaching — 0 to 20 points.
• Certified copies of qualifications are required; uncertified copies score no points.

Price — 80 points, scored as Ps = 80(1 − (Pt − Pmin)/Pmin).

Specific goals — 20 points

• Enterprise size: micro 8; small 5.6; medium 3.2; large 0.8.
• B-BBEE status level: L1 2; L2 1.75; L3 1.50; L4 1.25; L5 1; L6 0.75; L7 0.25; L8 0.
• Black women owned (30% or more): 4.
• Youth: 2.
• Spatial: rural 4; township 2.4; city 0.8.
• Points are rounded to two decimals and awarded only where SBD 6.1 is completed and signed with supporting documents.

Deadlock

• The bidder with the highest specific goal points wins; if still tied, the award is decided by drawing lots.
• SEDFA may award to a bid that did not score highest on reasonable and justifiable grounds, and may negotiate with the preferred bidder.

Panel appointment for implementation and support of four SEDFA funding programmes over 36 months: Peo Pele Youth Fund, Imbali for Her Fund, Amavulandlela Fund for People with Disabilities and the Construction Development Fund. Bidders may apply for more than one fund.

Core workstreams

• Programme management and coordination: planning, delivery management, stakeholder management, risk and issue management, budget administration, quality assurance, consolidated reporting, secretariat support to evaluation and adjudication committees, contract administration and disbursement processing.
• Outreach, mobilisation and intake: national, provincial and local campaigns, beneficiary mobilisation, roadshows, information sessions, application clinics, call-centre and intake support, eligibility screening, translation and accessibility services, digital and social media campaigns.
• Pre-investment and investment-readiness: enterprise diagnostics, business plan development and review, feasibility studies, market assessments, financial modelling and cash-flow projections, compliance support (CIPC, SARS, B-BBEE affidavits, sector licensing), pitch preparation, funding structure advisory, investment-readiness certification.
• Due diligence and business appraisal: financial, technical, legal and operational due diligence, market and industry studies, verification of ownership and eligibility (people with disabilities, women, youth, previously disadvantaged), assessment of funding utilisation plans, appraisal reports and funding recommendations.
• Post-investment support and aftercare: structured mentorship and coaching, financial management support, operational improvement, marketing and market access, HR and skills development, early-warning monitoring, turnaround and business rescue, milestone verification.
• Training, mentorship and coaching: accredited and non-accredited training, entrepreneurship curricula, pre-funding readiness, sector-specific technical training, leadership programmes, digital and financial literacy, one-on-one and group mentorship, evaluation of training outcomes.
• Incubation and acceleration: incubation, acceleration, shared facilities where applicable, aftercare, turnaround support, graduation and post-incubation support.
• Market access and supplier development: market access facilitation, value chain linkage assessments, buyer matchmaking, supplier development and procurement-readiness support, tendering and estimating support (construction).
• Access to finance: referrals to development finance institutions and commercial funders, loan and grant readiness assessments, disbursement management and verification, finance leveraging support.
• Compliance, governance and risk: governance and risk support, regulatory compliance verification, conflict of interest management, POPIA compliance, fraud and irregularity reporting.
• Monitoring, evaluation and learning: MEL frameworks, indicators and data collection tools, baseline, midline and endline studies, outcome and impact evaluations, beneficiary tracking systems, site visits, data quality assurance, learning products and case studies, reporting aligned to SEDFA and DSBD.
• Reporting: inception reports, monthly, quarterly and milestone progress reports, close-out reports, final impact assessment reports, with supporting evidence such as attendance registers, site visit reports, deliverable documents and photographic evidence.

Fund-specific scope

• Construction Development Fund: CIDB contractor development and grading progression, technical and occupational skills development, technical mentoring.
• Amavulandlela Fund for People with Disabilities: all client-facing materials in accessible formats suited to the entrepreneur's disability at no additional cost; services delivered in a disability-inclusive manner.

• Bidders must submit a detailed project methodology, execution plan and reporting framework aligned to SEDFA's national footprint, covering the delivery methodology for business development support, mentorship or coaching, beneficiary progression, timelines and dependencies, risks and quality assurance, and beneficiary tracking, performance monitoring, reporting, data management, risk escalation, corrective action and impact measurement.
• A detailed project implementation plan outlining the required steps must be submitted under Section 5 of the proposal.
• SEDFA takes a zero-tolerance approach to fraud, corruption and bribery and will never require payment to secure an award; suspected scams must be reported to the anti-corruption line on 0800 724 666.

• Reference letters: minimum three from different clients for completed business development support, mentorship or coaching programmes; four or more score the full 30 functionality points, three score 25, two or fewer score 0.
• Construction Development Fund applicants: minimum three reference letters for completed construction projects, plus valid CIDB registration.
• Amavulandlela Fund applicants: minimum three reference letters for completed business development support, mentorship or coaching interventions specifically for people with disabilities.
• All reference letters must be on the client's official letterhead, include contactable details, describe the service, state the total contract amount, and be verifiable and signed.
• Business advisors: minimum three CVs, each with NQF Level 7 or above in business management, entrepreneurship, business administration or economics and at least five years' experience in enterprise development, mentorship or coaching; certified qualification copies required.
• Project managers: minimum three CVs, each with NQF Level 7 or above in project management or equivalent and at least five years' experience in enterprise development, mentorship or coaching; certified qualification copies required.
• Team CVs and qualifications must be attached for every staff member assigned to the project; replacements require SEDFA authorisation and must meet the same requirements.

• The project methodology, execution plan and reporting framework must be aligned to SEDFA's national footprint and cover: the delivery methodology for business development support, mentorship or coaching; how beneficiaries progress through the programme; timelines and dependencies; risks and quality assurance; and a framework for beneficiary tracking, performance monitoring, reporting, data management, risk escalation, corrective action and impact measurement.
• Quality assurance across all workstreams forms part of the programme management scope.
• Reporting deliverables: inception reports, monthly, quarterly and milestone progress reports, close-out reports and final impact assessment reports, supported by attendance registers, site visit reports, deliverable documents and photographic evidence.
• Monitoring, evaluation and learning: MEL frameworks, indicators and data collection tools, baseline, midline and endline studies, outcome and impact evaluations, data quality assurance, and reporting aligned to SEDFA and DSBD requirements.
• Reference letters must be on the client's official letterhead, contactable, signed, verifiable, and state the service description and contract value; non-compliant letters are disqualified.

• Pricing proposals must be completed and signed; failure to submit disqualifies the bid.
• Price is scored out of 80 points using Ps = 80(1 − (Pt − Pmin)/Pmin), where Pt is the bid price and Pmin the lowest acceptable price.
• Panel quotations are sourced at approved hourly rates; SEDFA may apply DPSA consultant hourly remuneration guidelines and accredited professional body fee schedules.
• Travel costs and disbursements are reimbursed at SEDFA's approved travel rates or at SEDFA's discretion.
• Work is allocated on a rotational basis or by matching skills to the assignment; there is no guaranteed volume of work.

• Pricing proposal must be completed and signed; failure to submit it disqualifies the bid.
• Price carries 80 of 100 points under the 80/20 system.
• Panel work is quoted at approved hourly rates; SEDFA may apply DPSA consultant hourly remuneration guidelines and accredited professional body fee schedules.
• Travel costs and disbursements claimed are reimbursed at SEDFA's approved travel rates or at SEDFA's discretion.
• Bid validity: 120 days from the closing date.
• No guaranteed volume of work or minimum contract value; SEDFA may procure elsewhere if a panel member's minimum contract exceeds its requirement, if suitable skills are unavailable, or on urgency.
• Bidders bear all costs of preparing and submitting the bid.

• CSD registration with proof in the form of a CSD report.
• Valid SARS Tax Compliance Status PIN; separate proof for each consortium, joint venture or subcontractor party.
• B-BBEE: valid certificate from a SANAS-accredited agency, or a dtic or CSCC sworn affidavit for EMEs and QSEs; affidavits must be stamped by a Commissioner of Oaths and state ownership percentages and specific goals.
• CIPC registration documents listing all directors or shareholders, with certified ID copies not older than three months.
• COIDA letter of good standing — mandatory for all bidders.
• CIDB registration (certified copy) required only where the bidder applies for the Construction Development Fund.
• Staff must be South African citizens; SEDFA may validate citizenship.
• FICA and PEP screening: KYC documents required.
• Disqualification: listing on the National Treasury List of Restricted Suppliers; any director on the Register of Defaulters; deregistered status on CIPC or CSD; non-compliance with Stage 1 administrative requirements.
• Material changes in the control or composition of the bidder or a core member after submission require prior written SEDFA approval.

• Staff working on the contract must be in good health.
• A valid COIDA letter of good standing is mandatory for all bidders; failure to provide it disqualifies the bid from further evaluation.
• SEDFA accepts no liability for injury to the bidder's employees on site or in the execution of their duties.

• National Treasury General Conditions of Contract (July 2010) apply.
• Contract period: 36 months.
• The successful bidder must enter into a Service Level Agreement with SEDFA; performance measurement forms part of it.
• The successful bidder and its staff must comply with all South African laws relevant to the bid.
• Staff must be South African citizens; SEDFA may validate citizenship.
• Staff must be in good health, adequately trained before the contract starts, appropriately dressed, and replacement staff must be available; removal and replacement require SEDFA's formal approval.
• The bidder provides the work tools for its employees on the project.
• Monthly statements of outstanding payments, credit notes issued and payments made must be submitted, showing order number, transaction date, invoice number, remittance number and credit note details.
• SEDFA is not liable for damage, loss or theft of the bidder's equipment or valuables, or for injury to its employees on site or in the execution of their duties.
• All procurement for this service is handled only by SEDFA's Supply Chain Management department.
• Material changes in the control or composition of the bidder or a core member after submission require prior written SEDFA approval; failure may lead to exclusion from the process or cancellation of the engagement, including post-appointment subcontracting.
• SEDFA may cancel the RFB and will endeavour to notify bidders through the same channel used to issue it.
• Communication between the closing date and the award, between the bidder and other SEDFA officials or state advisers, is prohibited.

• Panel appointment does not guarantee work; assignments are allocated by rotation or skills match, and SEDFA may increase, decrease or limit the number of panel members and expand the panel's scope.
• Only an official brief, purchase order or appointment letter from the SCM department constitutes a valid appointment.
• Assignments are managed by the Group Executive: BDS; the successful bidder must provide regular written status updates to the Group Executive: BDS Compliance.
• SEDFA may allocate a work package to more than one service provider or expert.
• SEDFA may procure elsewhere if a panel member's minimum contract exceeds the requirement, if suitable skills are unavailable, or on urgency.
• SEDFA may conduct due diligence, including site visits, on shortlisted bidders before award or during the contract, and may require security and credit vetting of the bidder and its staff through credit bureaus and SAPS; submitting a bid constitutes approval for such vetting.
• SEDFA may require a formal presentation of the bid at a date it determines, at the bidder's cost.
• Communication on the bid is in writing and only through the listed SCM officials; contact with other SEDFA staff on bid matters results in automatic disqualification.
• SEDFA may communicate with bidders after closing for clarity or to extend the bid validity period.
• Fraud, corruption and bribery are not tolerated; SEDFA never requires payment to secure an award.

• Sealed envelope marked with attention to SEDFA Supply Chain Management, the bid description, the bid number and the bidder's name.
• One original and one electronic PDF copy on a memory stick or flash drive; every page initialled; English throughout; sections clearly marked and bound.
• Deposit in the tender box at SEDFA Head Office before the closing date and time; late bids are not considered.
• Counter conditions or amendments to bid conditions render the bid invalid.
• Returnable: SBD 1, SBD 4, SBD 6.1, valid tax compliance PIN, B-BBEE certificate or qualifying sworn affidavit, CSD registration proof, CIPC registration with certified director IDs, COIDA letter of good standing, pricing proposal and KYC documents.
• Mandatory: indicate the fund(s) applied for; CIDB registration and three construction reference letters for the Construction Development Fund; three disability-focused reference letters for the Amavulandlela Fund.
• Staff must be South African citizens.

Price scoring (80/20 system)

• Ps = 80(1 − (Pt − Pmin)/Pmin), where Pt is the bid price and Pmin the lowest acceptable price.
• Specific goal points are added to the price points.
• Points are rounded to two decimals.
• Only bidders who complete and sign the declaration on the specific goal form and submit supporting documents receive specific goal points.

Deadlock

• Highest specific goal points wins; if still tied, the award is decided by drawing lots.
• SEDFA may award to a bid that did not score highest on reasonable and justifiable grounds, and may negotiate with the preferred bidder.
• SEDFA may issue a policy on handling information under the Protection of Personal Information Act.