Inspection and servicing of firefighting equipment – cross-border road transport agency

Closing date: 13 October 2026 at 11:00

Briefing session: Compulsory, 13 October 2026 at 11:00 (venue not stated)

Offer validity: 60 working days from closing date

Enquiries:

• Email: [email protected]

Submission:

• Email: [email protected]

Submission method: email only, to [email protected]. Bids sent to any other address will not be considered. Late bids are rejected.

Returnable documents (all must be completed, signed and submitted):

• SBD 1 (Invitation to Bid): signed cover page with bidder details.
• CSD registration report.
• Tax Compliance System (TCS) PIN from SARS.
• Sworn affidavit or valid B-BBEE certificate.
• SBD 4 (Bidder's Disclosure): declares any state employment or relationships with the procuring institution.
• Bidder's Disclosure Annexure A: lists all enterprises in which directors/shareholders have an interest.
• SBD 6.1 (Preference Points Claim): claims specific goal points.
• Price quotation on company letterhead.

Disqualification risks:

• Missing any mandatory document.
• Not complying with the specification/terms of reference.
• Incomplete pricing schedule.
• Submission to the wrong email address or after the closing time.

Evaluation uses the 80/20 preference points system under the Preferential Procurement Regulations 2022. Three stages:

1. Mandatory compliance – must meet specification and submit full pricing; failure disqualifies.
2. Price and specific goals – price scored out of 80; specific goals out of 20.
3. Administrative compliance – SBD 1, CSD report, SBD 4, SBD 6.1; non-submission of SBD 6.1 scores zero on specific goals.

Specific goals (20 points total):

• B-BBEE Level 1–4: 10 points (verify with B-BBEE certificate or sworn affidavit).
• Women-owned enterprise: 5 points (verify via CSD).
• Enterprise owned by disabled people: 5 points (verify with medical report).

Price formula: Ps = 80(1 − (Pt − Pmin)/Pmin).

The Cross-Border Road Transport Agency requires inspection and servicing of firefighting equipment at its building for 24 months, ending 30 September 2028.

Scope:

• Annual servicing of firefighting equipment (September 2025 and September 2026):
• 18 x 4.5 kg DCP (STP) fire extinguishers
• 1 x 5 kg CO2 fire extinguisher
• 9 x fire hose reels
• Quarterly servicing of fire suppression system (HFC227ea), commencing January 2027.
• Repairs/replacement as needed, with R5,000.00 allocated.

Equipment locations:

• First floor: CEO office, Executive Wing, Corporate Services, Stakeholder Relations.
• Ground floor: Profiling, Client area, Regulatory Services, RTI, IT.
• Each area has 2 x 4.5 kg DCP extinguishers and a fire hose reel.
• IT Data Centre has 1 x 5 kg CO2 extinguisher and the fire suppression system.

Requirements:

• Technicians must be registered with SAQCC Fire; the Agency may verify registration before work starts.
• All serviced equipment must be sealed and labelled with service date and next due date.
• Reports on extinguishers, hose reels and suppression system must be provided after each service, stating status and recommendations.

Technicians must be registered with SAQCC Fire. All serviced equipment must be sealed and labelled with service date and next due date. Reports on extinguishers, hose reels and suppression system must be provided after each service, stating status and recommendations.

Firm prices, VAT inclusive. Items: (A) annual servicing of firefighting equipment – 2 services; (B) quarterly servicing of fire suppression system – 7 services; (C) repairs/replacement – as needed, R5,000.00. Total price must include VAT at 15%. Offer valid for 60 days from closing date.

Pricing schedule – firm prices, VAT inclusive. Items:

• (A) Annual inspection/servicing of firefighting equipment: 2 services.
• (B) Quarterly inspection/servicing of fire suppression system: 7 services.
• (C) Repairs/replacement: as needed, R5,000.00.

Total price must be VAT inclusive (15% VAT). Offer valid for 60 days from closing date.

Mandatory:

• CSD registration.
• Tax compliance: SARS TCS PIN or CSD number; each consortium/JV/subcontractor party must submit separately.
• Not employed by the state, nor have directors/members in state service.
• B-BBEE: sworn affidavit or valid B-BBEE certificate required to claim specific goal points.
• Technicians registered with SAQCC Fire.

Other:

• Bidders given 7 days to correct non-tax compliance and 3 days to disclose information on standard bidding documents; failure leads to disqualification.
• Bidders must not make news releases about the RFQ without C-BRTA consent.

The successful bidder must sign a written contract (SBD 7). The RFQ is subject to the General Conditions of Contract (July 2011) and any special conditions. Bidders must not make public announcements about the RFQ without C-BRTA consent. False declarations may lead to disqualification, contract cancellation, and restriction from doing business with the state for up to 10 years.

Evaluation uses the 80/20 preference points system. Stages: mandatory compliance, price and specific goals, administrative compliance. Specific goals: B-BBEE Level 1–4 (10 points), women-owned (5 points), disabled-owned (5 points). Price scored out of 80 using the formula Ps = 80(1 − (Pt − Pmin)/Pmin). Non-submission of SBD 6.1 results in zero specific goal points.