Opentext data protector software licences and support — 3-Year contract

Closing date: 12 November 2026 at 11:00.

Briefing session: none; no briefing session or site visit will be held.

Bid validity period: 120 days.

Briefing session: none. No briefing session or site visit will be held for this bid. Bidders should direct enquiries to the technical and bid-management contacts instead.

Technical enquiries:

• Contact: Mr Onke Simandla
• Telephone: (012) 312 9401
• Email: [email protected]

Bid-related enquiries:

• Unit: Bids Management Unit
• Telephone: (012) 312 8383 / 8381 / 9627 / 8553
• Email: [email protected]

Supply chain and demand and acquisition enquiries:

• Contact: Mr Abie Olyn
• Telephone: (012) 312 8383

Submission address:

• Department of Land Reform and Rural Development
• 600 Lillian Ngoyi Street
• Berea Park
• Pretoria
• 0001

Submission method: hard copy in a sealed envelope deposited in the bid box.

Submission address: Department of Land Reform and Rural Development, 600 Lillian Ngoyi Street, Berea Park, Pretoria, 0001.

Envelope must show: bidder name and address, bid number, and closing date; failure to comply disqualifies the bid.

Bids must be submitted on the official forms provided and must not be re-typed.

Late bids are not accepted for consideration.

Bid validity period: 120 days.

Returnable forms:

• SBD 1 (Invitation to Bid): completed bidder and contact details, signed as the offer cover page.
• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to the institution.
• SBD 5 (National Industrial Participation Programme): signed NIP undertaking submitted with the bid.
• SBD 6.1 (Preference Points Claim): claims specific-goals points under the 80/20 system.
• General Conditions of Contract (GCC): contract terms that form part of the bid.
• Terms of reference.
• Proof of authority to sign, such as a company resolution.

CSD registration: bidders must be registered on the National Treasury Central Supplier Database and provide the CSD reference number on SBD 1.

The bid must be submitted in a sealed envelope stating the bidder's name and address, the bid number, and the closing date; failure to comply may disqualify the bid. The accompanying documents must be completed in detail and returned with the bid: General Conditions of Contract, SBD 1, SBD 4, SBD 5, SBD 6.1, and the terms of reference.

Preference point system: 80/20, applicable to requirements up to R50 million.

Maximum points: 80 for price and 20 for specific goals, total 100.

Price scoring: standard 80/20 formula measured against the lowest acceptable tender.

Specific goals and maximum points:

• Ownership by historically disadvantaged individuals: 8 points
• Female ownership: 5 points
• Ownership by a person with a disability: 2 points
• Youth ownership (not older than 35 years on the closing date): 2 points
• Locality (promotion of South African-owned enterprises): 3 points

Points are calculated as percentage ownership equity multiplied by the allocated points, divided by 100.

Failure to submit proof or complete the SBD 6.1 claims table in full means no specific-goals points are awarded.

Calculation errors in the claim mean no specific-goals points are awarded.

Subcontracting more than 25% of the contract value to an enterprise that does not qualify for the same or higher equity-ownership preference forfeits the bidder's own ownership points.

The organ of state may require a tenderer to substantiate any preference claim at any time.

Procurement: additional OpenText Data Protector software licences and support.

Institution: Department of Land Reform and Rural Development (DLRRD).

Contract period: three (3) years.

Bid number: 5/2/2/1-DLRRD 0019 (2026/2027).

Bid validity: 120 days.

Performance security: within 30 days of notification of contract award, in the amount specified in the Special Conditions of Contract; acceptable forms are a bank guarantee or irrevocable letter of credit, or a cashier's or certified cheque.

Payment: within 30 days after submission of an invoice, in Rand.

Prices: fixed; no variation from quoted prices except as authorized in the SCC or a bid validity extension.

National Industrial Participation Programme: applies where imported content equals or exceeds US$10 million; obligation is 30% of imported content; contracts over R10 million must be reported to the Department of Trade and Industry immediately after award.

CSD registration: mandatory; CSD reference number must be provided on SBD 1.

Tax compliance: SARS tax compliance status PIN or a printed tax compliance status certificate must be submitted; each party to a consortium, joint venture or subcontracting arrangement must submit a separate TCS certificate, PIN or CSD number.

State employment restriction: no bids from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.

SBD 4 (Declaration of Interest): mandatory disclosure of state employment or relationships with the institution.

SBD 6.1 (Preference Points Claim): mandatory to claim specific-goals points.

Proof of authority to sign: company resolution or similar authority must be submitted.

B-BBEE / specific goals evidence: identity document and company registration for historically disadvantaged and female ownership claims; certified copy or doctor's letter confirming disability.

SBD 5 (National Industrial Participation Programme): signed undertaking submitted with the bid.

Specific goals and maximum points: ownership by historically disadvantaged individuals 8 points, female ownership 5 points, ownership by a person with a disability 2 points, youth ownership (not older than 35 years on the closing date) 2 points, and locality (promotion of South African-owned enterprises) 3 points. Points claimed are calculated as percentage ownership equity multiplied by the allocated points, divided by 100. Claims must be supported by proof: identity document and company registration for historically disadvantaged and female ownership, and a certified copy or doctor's letter confirming disability. Failure to complete the SBD 6.1 claims table in full, or calculation errors in the claim, results in no specific-goals points being awarded. A tenderer who sub-contracts more than 25% of the contract value to an enterprise that does not qualify for the same or a higher level of equity-ownership preference forfeits its own ownership points. The organ of state may require a tenderer to substantiate any preference claim at any time.

Bidders must be registered on the National Treasury Central Supplier Database (CSD) and must provide the CSD reference number on the SBD 1 form.

The 80/20 preference point system applies to this bid (value up to R50 million): a maximum of 80 points for price and 20 points for specific goals, out of 100. Price is scored using the standard 80/20 formula measured against the lowest acceptable tender.