Supply and delivery of five 1000 m-rated fishing gear temperature and depth instruments and five deck units for saeon egagasini node

Closing date and time: 13 October 2026 at 11:00 (as per NRF systems)

Compulsory briefing session / site visit: none

Bid validity period: 60 days from the closing date

Tax compliance remedy: 7 working days from notification for a non-compliant recommended bidder

Fronting response: 7 days from notification

No compulsory briefing session or site visit applies to this RFQ.

Bidding procedure enquiries

• Section: SCM
• Email: [email protected]

Technical enquiries

• Contact: Dr Tammy Morris
• Section: SAEON Egagasini Node
• Email: [email protected]

Submission

• Method: email
• Submission email: [email protected]

Delivery address

NRF-SAEON Egagasini Node

5th floor, Foretrust Building

Martin Hammerschlag Way

Foreshore

Cape Town, 8001

Submission method

• Email only, to [email protected].
• Only PDF documents are accepted.
• One original set of bid documents is required; the electronic set serves as the legal bid document and, on award and signature, as the legal contract.
• Bids must be submitted on the official forms provided; forms may not be retyped. Bid pages must be bound to prevent lost pages.
• Late bids are not accepted.

Returnable documents (mandatory unless marked optional)

• SBD 1 (Invitation to Bid / Bid Submission Certificate): signed and completed, together with SBD 4 and SBD 6.1.
• Proof of authority to sign, such as a company resolution.
• Proof of registration on the Central Supplier Database (CSD).
• Specification compliance response meeting the scope of work.
• Pricing on SBD 3.1 or a quotation on the company letterhead.
• SBD 4 (Declaration of Interest): discloses whether any director, member or shareholder is employed by the state or connected to anyone at the NRF.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points under the 80/20 system.
• SBD 6.2 (Local Content and Local Manufacturing Certification), where applicable.
• Valid B-BBEE certificate or sworn affidavit (optional; required to earn preference points).

Disqualification risks

• Any mandatory returnable document not adequately provided.
• Bids received after the closing time.
• Bids from persons in the service of the state, or companies or close corporations whose directors or members are in the service of the state.
• Failure to prove that fronting does not exist within 7 days of notification.

One original set of bid documents is required for contract signing, submitted electronically (email, PDF only) to [email protected]. The electronic set is the legal bid document and, on award and signature, the legal contract.

Mandatory

• SBD 1, signed and completed, including SBD 4, SBD 6.1 and the signed Bid Submission Certificate.
• Proof of authority to sign, such as a company resolution.
• Proof of registration on the Central Supplier Database (CSD).
• Specification compliance response.
• Pricing on SBD 3.1 or a quotation on the company letterhead.

Optional (for preference points)

• Valid B-BBEE certificate or sworn affidavit.

A bidder failing to adequately provide any mandatory document will be disqualified.

Preference point system: 80/20

• Price: 80 points
• Specific goals: 20 points
• Total: 100 points

Specific goals points (SBD 6.1)

• B-BBEE Level 1–3: 8 points
• B-BBEE Level 4–6: 6 points
• B-BBEE Level 7–8: 2 points
• At least 51% black-owned: 3 points
• At least 51% black female-owned: 3 points
• At least 51% black youth-owned: 1 point
• At least 51% owned by people with disabilities: 1 point
• EME or QSE: 4 points
• A valid B-BBEE certificate or sworn affidavit must be submitted; without it no specific-goals points are awarded.

Evaluation stages

• Stage 1: compliance with submission requirements — returnable documents and conformity with the terms, conditions and specifications.
• Stage 2: evaluation against the technical specifications, including quality. Bidders must meet the minimum specification threshold to proceed to price/preference scoring.
• Stage 2B: due diligence interviews or proof-of-delivery presentations for shortlisted bidders.
• Stage 2C: due diligence research — reference letters confirmed with referees.
• Stage 3: price/preference evaluation. Pricing is compared on an equal and fair basis; the lowest priced qualifying bid receives the maximum points (80 or 90) and the rest are ranked relative to it. Verified preference points claimed on SBD 6.1 are added for the final ranking.
• Stage 4: tax compliance check. A recommended bidder found non-compliant has 7 working days to submit written proof of SARS compliance or an arrangement with SARS; failure results in rejection.
• Stage 5: award and contract signing to the bidder with the highest combined score, subject to supplying the required administrative documentation.

Fair pricing

• The NRF applies fair pricing tests; where the price falls outside the fair price range, price negotiation may be recommended with the winning bidder, or with the next ranked bidder if the winner refuses.

Scope

• Supply and delivery of five fishing-gear temperature and depth instruments rated to 1000 m, rugged enough to be fitted to fishing gear and to withstand commercial fishing activity.
• Supply and delivery of five deck units that can be secured to fishing vessels and allow downloading of sensor data after each profile or fishing activity, relaying data back to the land-based station.

Quantities

• 5 x 1000 m rated temperature and depth instruments
• 5 x deck units
• 1 x delivery to the NRF-SAEON Egagasini Node

Delivery point

NRF-SAEON Egagasini Node

5th floor, Foretrust Building

Martin Hammerschlag Way

Foreshore

Cape Town, 8001

Contract period

• Once-off supply.

Purpose

• Instruments attached to fishing gear (nets and doors) profile the water column during commercial fishing, collecting temperature and depth data in areas research cruises cannot always reach.

Performance levels

• The NRF measures the contractor's performance against the stated performance levels during contract execution.
• Delivery is measured by checking the completeness of the delivery against the purchase order.
• No invoice will be approved and paid if the delivery is not satisfactory.
• Failure to meet a performance level requires the contractor to investigate and report the root causes, promptly correct the failure and resume meeting the levels, advise the NRF on the status of remedial efforts as requested, and take preventative measures to avoid recurrence.
• Failure by the contractor to measure performance against the contract specifications for any measurement period is treated as a failure to meet the stipulated performance levels.
• The contractor is excused only where non-performance or delay is solely and directly attributable to an act or omission of the NRF or its staff, or to force majeure.

Pricing is submitted on SBD 3.1 and must cover:

• 5 x 1000 m rated temperature and depth instruments that can be fitted to fishing gear and withstand commercial fishing activity.
• 5 x deck units securable to fishing vessels for downloading data after each profile or fishing activity.
• Delivery to NRF-SAEON Egagasini Node, 5th floor Foretrust Building, Martin Hammerschlag Way, Foreshore, Cape Town, 8001.

The schedule must show the total price excluding VAT, VAT, and the total contract price including VAT (ceiling price). Prices are quoted in South African Rands and are fully inclusive of all costs, including delivery to the specified delivery point, VAT, income tax, UIF contributions and skills development levies. Firm quantities are required for the contract period. The price schedule remains unchanged for the duration of the contract, with no changes, extensions or ad hoc costs, except price adjustments authorised in the Special Conditions of Contract (GCC clause 17.1). Where different delivery points affect pricing, a separate pricing schedule is submitted for each delivery point. A costed bill of quantities is optional where not required by the price schedule. Pricing is subject to the addition of preference points claimed on SBD 6.1.

Pricing format

• Pricing is submitted on SBD 3.1, or as a quotation on the company letterhead.
• The schedule must show the total price excluding VAT, VAT, and the total contract price including VAT (ceiling price).
• Prices are quoted in South African Rands and are fully inclusive of all costs, including delivery to the specified delivery point, VAT, income tax, UIF contributions and skills development levies.
• Where different delivery points affect pricing, a separate pricing schedule must be submitted for each delivery point.
• A costed bill of quantities is optional where not required by the price schedule.

Price firmness

• The price schedule remains unchanged for the duration of the contract; no changes, extensions or ad hoc costs are accepted, except price adjustments authorised under the Special Conditions of Contract (GCC clause 17.1), where price risk is shared equally between the NRF and the contractor.

Quantities and ceiling

• Firm quantities are required for the contract period, with delivery timing determined during the contract.
• The NRF may order further quantities; the contract ceiling price covers both firm and estimated quantities. The NRF does not guarantee ordering the full estimated amount and pays only for verified deliveries.
• The contract is executed through written purchase orders stating quantity, description, delivery date and unit price; funding is guaranteed when a purchase order is issued.

Preference points

• Pricing is subject to the addition of preference points claimed on SBD 6.1.

Registration and tax

• Bidders must register on the Central Supplier Database (CSD) and provide their Master Registration Number (supplier number).
• A SARS tax compliance status PIN or a printed TCS certificate must be submitted. Where no TCS is available but the bidder is registered on the CSD, the CSD number must be provided.
• Consortia, joint ventures and sub-contractors must each submit a separate TCS certificate, PIN or CSD number.
• Foreign bidders complete all sections of SBD 1, including the tax questionnaire; the NRF submits it to SARS for a Confirmation of Tax Obligations letter.

Exclusions

• No bid will be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Bidders listed on the Register for Tender Defaulters or the List of Restricted Suppliers are automatically disqualified.

B-bbee

• A valid B-BBEE status level verification certificate, or a sworn affidavit for EMEs and QSEs, must be submitted to claim preference points.
• Without a valid B-BBEE certificate or affidavit, no specific-goals points are awarded.

Returnable forms

• SBD 1 (Invitation to Bid / Bid Submission Certificate): signed and completed, with SBD 4 and SBD 6.1.
• SBD 4 (Declaration of Interest): discloses state employment or relationships with the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
• SBD 6.2 (Local Content and Local Manufacturing Certification), where applicable.
• Proof of authority to sign, such as a company resolution.

Fronting

• The NRF may investigate fronting indicators. A bidder must prove fronting does not exist within 7 days of notification; failure invalidates the bid or contract and may restrict the bidder from public-sector business for up to 10 years.

Preference points are claimed on SBD 6.1 under the 80/20 system: 80 points for price and 20 points for specific goals.

Specific goals and points

• B-BBEE Level 1–3: 8
• B-BBEE Level 4–6: 6
• B-BBEE Level 7–8: 2
• At least 51% black-owned: 3
• At least 51% black female-owned: 3
• At least 51% black youth-owned: 1
• At least 51% owned by people with disabilities: 1
• EME or QSE: 4

Evidence

• A valid B-BBEE status level verification certificate, or a sworn affidavit for EMEs and QSEs, must be submitted to qualify for B-BBEE preference points.
• Without a valid certificate or affidavit, no specific-goals points are awarded.
• The NRF may require a bidder to substantiate any preference claim before or after adjudication.

Site safety

• All personnel working on NRF sites must obtain a safety induction.
• Personnel must comply with all health and safety instructions given by site safety personnel.
• Personal protective equipment — closed safety shoes, hard hats, height safety equipment and high-visibility vests — must be worn at all times on site.
• Personnel must obey instructions and signage on restricted access and speed limits.

Contractor obligations

• The contractor is responsible for itself, its employees and those affected by its operations under the Occupational Health and Safety Act and its Regulations, and must perform all work and use equipment in compliance with the Act.
• A valid Letter of Good Standing under the COID Act must be provided and must remain valid for the duration of execution.
• The contractor must furnish its registration number with the Compensation Commissioner.
• The contractor must enter into a Section 37.2 agreement drafted by the NRF.
• A health and safety plan complying with the Act must be maintained at the work site for the duration of the work.
• Each team member, including sub-contracted personnel, must submit a signed indemnity form before entering the site; these are kept in the contractor's health and safety file.
• The contractor accepts liability for any contraventions of the Act.

The NRF cannot amend National Treasury's General Conditions of Contract (GCC) and appends Special Conditions of Contract (SCC) specific to this bid; where an unintended conflict arises, the SCC prevail.

Service provider obligations

• Exercise reasonable skill, care and diligence in all services under the contract.
• Deliver during normal working hours (Monday to Friday, excluding public holidays, 08h30–17h00); additional hours only by mutual agreement based on severity level.
• Do nothing that prejudices or is adverse to the NRF's operations and functions.
• Submit information and reports to the NRF's nominated person and comply with all applicable legislation.
• Correspond with and deliver services only to the NRF and its end users.

Communication

• All communication between the parties is in writing (mail, delivery or email) and must quote the contract number and, where applicable, the purchase order number.
• The contractor must not act on communication lacking the contract number without first verifying it with the assigned NRF contract manager.

Contract value

• The contract operates within a ceiling price covering firm and estimated quantities; the NRF pays only for verified deliveries or performance.

Eligibility (go/no-go)

• Fully completed SBD 1 (Procurement Invitation), including SBD 4, SBD 6.1 and the signed Bid Submission Certificate.
• Fully completed pricing schedule (SBD 3.1) or a quotation on the company letterhead.
• Detailed specifications in the quotation that meet the required scope of work.
• Bidders must meet the minimum specification threshold before entering the price/preference scoring stage.

Preference points are claimed on SBD 6.1 under the 80/20 system: 80 points for price and 20 points for specific goals, out of a total of 100.

Specific-goals points

• B-BBEE Level 1–3: 8
• B-BBEE Level 4–6: 6
• B-BBEE Level 7–8: 2
• At least 51% black-owned: 3
• At least 51% black female-owned: 3
• At least 51% black youth-owned: 1
• At least 51% owned by people with disabilities: 1
• EME or QSE: 4

A valid B-BBEE certificate or sworn affidavit must be submitted to earn specific-goals points; without it, no points are allocated. Price points are calculated on the 80/20 formula, with the lowest acceptable bid receiving the maximum price points and the remainder ranked relative to it.