Appointment of a service provider for printed newspaper media services for saldanha bay municipality (contract to 30 june 2029)

Closing date: 20 November 2026

Closing time: 12H00

Document collection starts: 02 November 2026 (non-refundable deposit of R306.00 payable)

No compulsory briefing or site visit is stated.

Bidding procedure (SCM) enquiries:

• Contact: Rosaire Farmer
• Role: Supply Chain Management
• Email: [email protected]
• Telephone: 022 701 6945

Technical / specification enquiries:

• Contact: Jermaine Zono
• Role: Administration (technical)
• Email: [email protected]
• Telephone: 022 701 7150

Invoice submission:

• Email: [email protected]
• Physical address: Creditors Department, 1st Floor, Beansa Building, 21 Main Road, Vredenburg, 7380

Municipality address:

Saldanha Bay Municipality

Private Bag X12

Vredenburg, 7380

Submission channel: sealed envelope placed in the tender box.

• Tender box location: Ground Floor, Investment Centre, 15 Main Road, Vredenburg, 7380.
• Envelope must be marked with the tender number, tender description, closing date and time, and the bidder's name and address.
• Late, faxed, e-mailed or electronic bids will not be accepted under any circumstances.
• Bids must be submitted on the official SBM forms and must not be retyped.
• The original document must be returned with all pages initialled; missing or illegible pages will render the bid non-responsive.
• The Price Schedule and all annexures with compulsory attachments must be bound at the back of the document.
• Any unauthorised alteration or amendment to the document will result in disqualification.
• A signed e-Tender declaration is compulsory.

Returnable forms and documents (all must be completed, signed and submitted):

• MBD 1: Invitation to Tender – bidder's details and signed offer.
• MBD 4: Declaration of Interest – discloses any connection to state employment.
• MBD 6.1: Preference Points Claim Form – claims B-BBEE and locality points.
• MBD 8: Bidder's Past Practices – declares past SCM conduct.
• MBD 9: Certificate of Independent Bid Determination – certifies no collusion.
• MBD 5: Financial statements or accounts.
• Authority to Sign / Resolution – proof the signatory is authorised.
• Identity documents of all equity owners/directors with equity.
• Company registration forms.
• Certified copy of director's municipal account.
• Original or originally certified SANAS B-BBEE certificate, or valid B-BBEE affidavit.
• Proof of locality (municipal account, lease agreement or owner's affidavit).
• Tax compliance status on CSD.

Disqualification risks:

• Missing, unsigned or illegible compulsory documents.
• Any page of the tender document missing.
• Unauthorised alterations or amendments.
• Submission after 12H00 on the closing date.

Evaluation under the 80/20 preference point system.

• Price: maximum 80 points.
• Specific goals: maximum 20 points (10 B-BBEE, 10 locality).
• Total: 100 points.

B-BBEE points (80/20):

• Level 1: 10, Level 2: 9, Level 3: 7, Level 4: 6, Level 5: 4, Level 6: 3, Level 7: 2, Level 8: 1, Non-compliant: 0.

Locality points:

• Within Saldanha Bay Municipality: 10.
• Within West Coast District: 5.
• Within Western Cape: 2.
• Outside Western Cape or no proof: 0.

Items evaluated separately and awarded per item; a bidder may tender for selected items only. An incomplete item (not all sub-items priced) is non-responsive for that item.

The municipality is not bound to accept the lowest or highest-scoring bid.

Appointment of a service provider for the provision of media in printed newspapers for Saldanha Bay Municipality.

Contract period: ending 30 June 2029.

Estimated annual consumption figures are provided in Part D: Specifications, but the exact number of services cannot be determined; the municipality may order any quantity per annum and is not bound by estimates.

Bidders may tender for specific items; items are evaluated and awarded separately.

No further technical detail (e.g. newspaper titles, frequencies, print sizes) is stated in the extracted text.

No quality management specifications are stated in the extracted text.

Pricing is part of the Price Schedule (Section 16). The 80/20 preference point system applies, with price scoring up to 80 points using the formula Ps = 80(1−(Pt−Pmin)/Pmin). Items are evaluated separately; an item not fully priced is non-responsive. The full Price Schedule is not detailed in the extracted text.

Document cost: non-refundable tender deposit of R306.00 for collected documents; proof of deposit required.

Bid validity: minimum 90 days from tender closure, extending automatically until contract signature.

VAT: bidders for contracts exceeding R2.3 million must be registered for VAT and issue compliant tax invoices; invoice details must include supplier VAT number, description, quantity, price, VAT amount and the municipality's VAT number 41001113150.

Retention and surety costs are for the successful bidder's account.

No other financial thresholds (bid security, guarantees, payment terms) are stated in the extracted text.

Registration on the Central Supplier Database (CSD) is required, with a CSD number or tax compliance status (TCS) PIN.

Valid tax clearance certificate or SARS letter/tax PIN must accompany the bid unless the bidder is CSD-registered and tax compliant.

No bidding by persons in the service of the state.

Bidders (or their directors) owing municipal rates/taxes for more than three months without settlement arrangements before closure date will be disqualified.

A copy of the municipal account for the month preceding tender closure must accompany the bid.

Proof of B-BBEE status (SANAS certificate or EME/QSE affidavit) is required to claim preference points.

Proof of locality (municipal account, lease agreement or owner's affidavit) is required for locality points. For non-owners, a detailed affidavit from the property owner including ID numbers is required; affidavits valid for 3 months.

No health and safety requirements are stated in the extracted text.

The General Conditions of Contract (GCC 2010) and Special Conditions of Contract apply; the special conditions prevail over the general on conflict.

Contract must be signed within 7 days of notification of award.

The municipality may require signing of an additional Service Level Agreement.

Contract language is English.

The successful bidder bears all duties and costs on legal documents, surety and retentions.

Bids remain valid for 90 days after closure, extending automatically until contract signing.

Incorrect information after award may lead to recovery of all costs, losses or damages.

The municipality may terminate the contract if the tender document was altered or amended after signature.

Evaluation uses the 80/20 system: 80 points price, 20 points specific goals (10 B-BBEE, 10 locality). Items evaluated separately. The municipality may reject any bid or make no award. Bidders scoring 0 on compulsory documents will be non-responsive. The lowest bid is not necessarily accepted.