Supply and delivery of quality meat products for 12 months – RFQ government tender in gauteng

Closing date: 12 October 2026 at 11:00

Enquiries/clarifications deadline: 09 October 2026 at 16:00

Compulsory briefing session: none (N/A)

Validity period: quoted prices must remain valid for at least 120 days after the closing date.

Enquiries (bidding procedure and technical):

• Contact: SCM Office
• Telephone: 012-392-4019
• Email: [email protected]

Submission email: [email protected]

Delivery address:

320 Pretorius Street

Pretoria, 0001

SAST Information Officer:

• Name: Shane Maja
• Role: Chief Executive Officer
• Email: [email protected]
• Telephone: 012 392 4000 / 4283

SAST Deputy Information Officer:

• Name: Shiraz Ahmed
• Role: Senior Manager: Performance Information
• Email: [email protected]
• Telephone: 012 392 4000

Submission method: email only, to [email protected]. The email subject line must clearly indicate the RFQ number. Bids must be received on or before the closing date and time; late bids will not be considered. Bids must be submitted on the official forms provided, not re-typed. An official quote on the bidder's company letterhead must accompany the bid; failure to do so disqualifies the bid. Returnable documents (all must be completed and signed unless noted):

• SBD 1 (Invitation to Bid): completed and signed as the offer cover page.
• SBD 4 (Bidder's Disclosure): discloses any connection to state employees or the procuring institution; false disclosure disqualifies.
• SBD 6.1 (Preference Points Claim Form): completed and signed only if claiming preference points.
• Company registration (CIPC) documents (CK document).
• Certified ID copies of directors listed on the company registration document.
• Valid SARS tax pin.
• Valid B-BBEE certificate or sworn affidavit (if claiming points).
• Certified share certificate.
• SAST POPIA Consent form: completed and signed.
• General Conditions of Contract (GCC): initialled.
• Signed teaming agreement, if bidding as a joint venture, consortium, trust, or partnership.
• Proof of CSD registration with registration number (MAAA).

Required documents: Proof of CSD registration with registration number (MAAA); SBD 1 completed and signed; SBD 4 completed and signed; SBD 6.1 completed and signed if claiming points; Company Registration (CIPC) documents (CK document); Certified ID copies of directors; Valid SARS tax pin; Valid B-BBEE certificate or sworn affidavit for points claimed; Certified share certificate; SAST POPIA Consent form completed and signed; General Conditions of Contract (GCC) initialled; Signed teaming agreement for JV/consortium/trust/partnership.

Evaluation in four phases:

• Phase 1: SCM administrative compliance – verification that all required documentation is submitted and correct.
• Phase 2: Mandatory requirements – must meet all four mandatory criteria (see complianceRequirements).
• Phase 3: Compliance with technical specification – offered products must match the specification table; non-compliance disqualifies.
• Phase 4: Price and Specific Goals – 80/20 preference point system. Price: 80 points; Specific Goals: 20 points; total 100. Award to the bidder scoring the highest points, subject to the PPPFA.

Specific goals (each worth 4 points, total 20):

• Exempted Micro Enterprise / Qualifying Small Enterprise
• Minimum 25% Black Ownership
• Minimum 100% Female Ownership
• Minimum 100% Black Youth Ownership
• Minimum 25% People Living with Disabilities ownership

Failure to submit proof for specific goals means those points are not claimed. Inconsistent information may result in 0 points for the applicable goal.

The South African State Theatre (SAST) requires a service provider to supply and deliver quality meat and related products for a 12-month period, for operational and catering needs. Orders are placed as and when required; the provider must deliver within 24 hours of receiving an order. The delivery rate must remain firm for the entire contract period.

Items to be supplied (all quantities are 1, unit of measure per kg unless noted):

• Boerewors, Beef stew, Beef rump steak, Beef chuck, Beef T bone steak, Beef fillet, Beef tripe, Cow heels (kg), Cow head (each), Oxtail
• Chicken wings, Chicken thighs, Chicken leg, Chicken breast, Chicken feet, Full hard body chicken (each), Full chicken
• Pork ribs, Pork trotters, Pork chops
• Lamb chops, Lamb stew
• Baby Hake, Snoek fish, Prawns, Shrimps
• Beef hamburger patties, Chicken hamburger patties, Plant-based patties, Rib patty
• Russian sausage, Pork sausage, Cheese grillers, Viennas
• Ham, Polony, Chicken polony, Bacon
• Cheddar cheese
• Eggs (Large) (30 per tray) (each)
• Delivery fee to SAST offices (each)

Bidders must provide technical specifications of the products offered with their bid.

Bidders must provide three or more contactable reference letters, not older than 3 years, from government or public entities for similar services. Each letter must be on the client's letterhead, dated and signed, include scope of work, project start and end dates, and contract value (or an award letter if the value is not on the reference). Referees will be contacted to confirm details; letters missing any required item will not be accepted. SAST may also consider the bidder's past professional conduct and experience with SAST over the last 5 years.

Products must comply with the technical specifications in the RFQ. Bidders must provide technical specifications of the products offered. The SAST will verify compliance against the specification table; non-compliance disqualifies the bid. The bidder must confirm use of a refrigerated and temperature-controlled vehicle for safe transport of perishable products, in compliance with food safety, hygiene, and transportation requirements.

Pricing table listing items with quantities and unit prices: Boerewors, Beef stew, Beef rump steak, Beef chuck, Beef T bone steak, Beef fillet, Beef tripe, Cow heels, Cow head, Oxtail, Chicken wings, Chicken thighs, Chicken leg, Chicken breast, Chicken feet, Full hard body chicken, Full chicken, Pork ribs, Pork trotters, Pork chops, Lamb chops, Lamb stew, Baby Hake, Snoek fish, Prawns, Shrimps, Beef hamburger patties, Chicken hamburger patties, Plant-based patties, Rib patty, Russian sausage, Pork sausage, Cheese grillers, Viennas, Ham, Polony, Chicken polony, Bacon, Cheddar cheese, Eggs (Large) (30 per tray), Delivery fee. Bidders must also submit an official quote on company letterhead; failure to do so results in disqualification.

Pricing format: fixed pricing table with unit prices and totals, excluding VAT, plus 15% VAT and grand total. A separate delivery fee line must be quoted; delivery costs are included in the total quotation for evaluation. Rates must be firm for the full contract period; if not, the basis for adjustment (e.g. CPI) must be stated. Bidders must also submit an official quote on company letterhead; failure to do so disqualifies. No bid security, guarantee, or retention requirements are stated.

Mandatory eligibility requirements (Phase 2 – failure to meet any disqualifies):

• Signed Capability Letter on official letterhead confirming operational capacity and resources to deliver within 24 hours of receiving an order.
• Valid Certificate of Acceptability (COA) from the relevant municipality (will be verified with the municipality).
• Three or more contactable reference letters, not older than 3 years, from government or public entities for similar services. Each letter must be on the client's letterhead, dated and signed, include scope of work, project start and end dates, and contract value (or an award letter if the value is not on the reference). Referees will be contacted; letters missing any required item will not be accepted.
• Signed letter on official letterhead confirming use of a suitable refrigerated and temperature-controlled vehicle for safe transport of meat and perishable products, complying with food safety, hygiene, and transportation requirements.

Other compliance:

• Must be registered on the National Treasury Central Supplier Database (CSD); SAST may not award to an unregistered bidder. Foreign suppliers with no local registered entity are exempt.
• Must provide a valid SARS tax pin (or CSD number if no tax pin).
• Bidders must not be persons in the service of the state, nor have directors/members who are; bids from such entities will not be considered.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.
• B-BBEE: valid B-BBEE certificate or sworn affidavit required to claim preference points; certified share certificate required.
• No CIDB grading required (not construction).

The bidder must confirm use of a suitable refrigerated and temperature-controlled vehicle for safe transportation and delivery of meat and other perishable food products, in compliance with all applicable food safety, hygiene, and transportation requirements. The bidder must warrant that all employees are covered under the Compensation for Occupational Injuries and Diseases Act.

Terms and conditions: RFQ stipulations take precedence over other documents; PPPFA takes precedence where RFQ is silent; bidders must not incorporate additional stipulations; decisions of SAST are final; bids in English; bidder warrants employees covered under Compensation for Occupational Injuries and Diseases Act; personal information processed under POPIA; bids treated as contractually binding; queries to be submitted two days before closing; canvassing prohibited; collusion leads to disqualification and restriction.

SAST's rights: may amend bid conditions, validity period, or specification before closing; may not accept lowest priced bid; may award whole or in part; may conduct site visits; may request additional information and conduct background checks including FICA; may appoint any number of vendors if applicable; may consider past professional conduct and experience with bidder. Supplier performance: regular performance reviews, annual for contracts longer than a year, ad-hoc reviews for non-performance, remedial actions and escalation.

Mandatory requirements (Phase 2):

• Signed Capability Letter on official letterhead confirming operational capacity to deliver within 24 hours of order.
• Valid Certificate of Acceptability (COA) from the relevant municipality.
• Three or more contactable reference letters not older than 3 years from government or public entities, on client's letterhead, dated, signed, containing scope of work, project start/end dates, and contract value.
• Signed letter confirming use of a refrigerated and temperature-controlled vehicle for safe transport of perishable products.

Bidders failing to meet any of these criteria will be disqualified.

Evaluation in four phases: Phase 1 SCM administrative compliance; Phase 2 Mandatory requirements; Phase 3 Compliance with technical specification; Phase 4 Price and Specific Goals. Points: Price 80, Specific Goals 20, total 100. Award to bidder scoring highest points, subject to PPPFA.