Frequently Asked Questions — APPOINTMENT OF A SERVICE PROVIDER: SUPPLY AND DELIVERY OF TRAFFIC UNIFORM

Question 1

What are the submission requirements for this tender (Ref: )?

Accepted Answer

Returnable Documents: Lease Agreement (Compulsory), Please tick whether up-to-date or in arrears, NB: In the event that company is operating on leased premises and the address is not the same as the, Company registration both lease agreement and landlord statement of account (not in arrears for, In the event the landlord does not have a business stamp an affidavit from SAPS AND lease

Question 2

How will bids be evaluated?

Accepted Answer

 Pt  P min  Ps  80  1    P min  Where Ps = Points scored for price of bid under consideration Pt = Price of bid under consideration Pmin = Price of lowest acceptable bid 4. POINTS AWARDED FOR SPECICATION GOALS 4.1 In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in table 1 below as may be supported by proof/ documentation stated in the conditions of this tender: 4.2. In cases where organs of state intend to use Regulation 3(2) of the Regulations, which states that, if it is unclear whether the 80/20 or 90/10 preference point system applies, an organ of state must, in the tender documents, stipulate in the case of— (a) an invitation for tender for income-generating contracts, that either the 80/20 or 90/10 preference point system will apply and that the highest acceptable tender will be used to determine the applicable preference point system; or (b) any other invitation for tender, that either the 80/20 or 90/10 preference point system will apply and that the lowest acceptable tender will be used to determine the applicable preference point system, then the organ of state must indicate the points allocated for specific goals for both the 90/10 and 80/20 preference point system. Table 1: Specific goals for the tender and points claimed are indicated per the table below. (Note to organs of state: Where either the 90/10 or 80/20 preference point system is applicable, corresponding points must also be indicated as such. Note to tenderers: The tenderer must indicate how they claim points for each preference point system.) The specific goals Number of points Number of Number of Number of allocated points in terms allocated (90/10 points points points of this tender system) allocated allocated allocated (80/20 system) (90/10 (80/20 system) (To be completed system) by the organ of (To be (To be state) completed by (To be completed by the organ of completed by the tenderer) state) the tenderer) Location based:  Within Maluti-a- Phofung = 20  Within Thabo Mofutsanyana District = 15  Within Free State Province = 10  Outside Free State = 00 20 DOCUMENTATION REQUIRED FROM THE BIDDER TO VALIDATE THEIR CLAIM FOR POINTS  Official Municipal Rates Statement  Lease Agreement  Affidavit for rural entities Total Points Allocated 20 DECLARATION WITH REGARD TO COMPANY/FIRM 4.1 Name of company/firm:........................................................................................ 4.2 VAT registration number:..................................................................................... 4.3 Company registration number:.............................................................................. 4.4 TYPE OF COMPANY/ FIRM  Partnership/Joint Venture / Consortium  One person business/sole propriety  Close corporation  Company  (Pty) Limited [TICK APPLICABLE BOX] I, the undersigned, who is duly authorised to do so on behalf of the company/firm, certify that the points claimed, based on the specific goals as advised in the tender, qualifies the company/ firm for the preference(s) shown and I acknowledge that: i) The information furnished is true and correct; ii) The preference points claimed are in accordance with the General Conditions as indicated in paragraph 1 of this form; iii) In the event of a contract being awarded as a result of points claimed as shown in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary proof to the satisfaction of the organ of state that the claims are correct; iv) If the specific goals have been claimed or obtained on a fraudulent basis or any of the conditions of contract have not been fulfilled, the organ of state may, in addition to any other remedy it may have – (a) disqualify the person from the tendering process; (b) recover costs, losses or damages it has incurred or suffered as a result of that person’s conduct; (c) cancel the contract and claim any damages which it has suffered as a result of having to make less favourable arrangements due to such cancellation; (d) recommend that the tenderer or contractor, its shareholders and directors, or only the shareholders and directors who acted on a fraudulent basis, be restricted from obtaining business from any organ of state for a period not exceeding 10 years, after the audi alteram partem (hear the other side) rule has been applied; and (e) forward the matter for criminal prosecution, if deemed necessary. Signature(s) of Tenderer(s):___________________ Date: ____________________ MBD 8 DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT PRACTICES 1 This Municipal Bidding Document must form part of all bids invited. 2 It serves as a declaration to be used by municipalities and municipal entities in ensuring that when goods and services are being procured, all reasonable steps are t…

Question 3

What are the technical specifications?

Accepted Answer

QTY SIZE AMOUNT TRAFFIC FAWN TROUSERS 6 32 50/50 POLY/COTTON 6 34 DOUBLE SEAT/KNEES 3 36 SIDE LEG POCKETS 12 38 PLAIN BOTTOM 5 40 9 42 TOTAL 41 TRAFFIC FAWN MALE STEP OUT 3 32 TROUSERS 12 34 POLYESTER/WOOL 15 36 PLEATED FRONT 9 38 50MM BELT LOOPS 3 40 3 42 TOTAL 45 TRAFFIC FAWN COMBAT S/S SHIRTS 3 S 50/50 POLY/COTTON 2 M OPEN COLLAR WITH EPAULETTES 9 L PLAIN NO BADGES 6 XL TOTAL 20 TRAFFIC FAWN COMBAT L/S SHIRTS 4 M 50/50 POLY/COTTON 2 L OPEN COLLAR WITH EPAULETTES 15 XL PLAIN NO BADGES TOTAL 21 TRAFFIC FAWN S/S MAGNUM STYLE 3 S SHIRTS 5 M POLYESTER/VISCOSE 18 L OPEN COLLAR WITH EPAULETTES 12 XL TWO BREAST POCKETS 6 3XL PLAIN NO INSERT TOTAL 44 TRAFFIC FAWN L/S MAGNUM STYLE 7 M SHIRTS 7 L POLYESTER VISCOSE 3 XL CLOSSED COLLAR WITH EPAULETTES TOTAL 17 TWO BREAST POCKETS PLAIN NO BADGES TRAFFIC FAWN LADIES SKIRTS 4 42 POLYESTER/ VISCOSE 6 50 PENCIL FULLY LINED WITH POCKETS AND BELT LOOPS TOTAL 10

Question 4

What compliance and legal requirements must bidders meet?

Accepted Answer

 Bidders must submit a Copy of Company Registration Certificate (CRC) Reflecting Active Members (Except for Sole Traders and Partnership).  Bidders must be registered with Central Supplier Database (CSD), CSD number must be provided, and in case of a JV all parties must be registered on CSD.  Bidders are required to submit their unique personal identification Number (Pin) issued by SARS to enable the Municipality to view the taxpayer’s profile and tax Status  All supplementary forms including municipal rates and taxes clearance certificate form contained in the bid documents must be completed in full or (submit a proof that the municipal rates and taxes are not in arrears for more than three months)  In Bids whereby consortia/ joint ventures/ sub-contractors are involved, each party must submit a separate Tax Compliance Status (TCS) Certificate/Pin/CSD Number.  Bidders must index their bid document properly.  Sealed Bids should clearly indicate: APPOINTMENT OF A SERVICE PROVIDER: SUPPLY AND DELIVERY OF TRAFFIC UNIFORM (SCM/BID13/2026/2027) Closing date: 12st NOVEMBER 2026 at 10H00 Bid Box: Bid Box No. “B” Maluti-a-Phofung Municipality Setsing Business Centre C/O Moremoholo & Motloung streets Phuthaditjhaba Supply Chain Enquiries: M. Motsau (058)7183878/(058) 718 3870 –mastokim@map.fs.gov.za palesal@map.fs.gov.za Technical Enquiries: K.D. Moloi – (058 718 3716) – kootlom@map.fs.gov.za Please note No bids will be accepted from persons in the service of the state. Bid documents will be obtainable as from Friday the 23th of October 2026 after 10h00 from the cashiers point, Phuthaditjhaba offices upon payment of a R 420.00 non-refundable fee (cash or bank guaranteed in favor of Maluti-a-Phofung Municipality) or alternatively the tender document may be downloaded from e-tender portal at no extra charge. No electronic copies, telegraphic, telefaxes and late Bids will be accepted. Municipality is not bound to accept the lowest Bid. Municipality reserve the right not to award the bid. Municipal Supply chain management policy and Preferential Procurement Policy Framework Act No (80/20 preferential points allocation system in line with revised Procurement Regulations of 2022 by using the balance scorecard methodology) will be applied. Only one submission for this bid will be considered from the bidder. Failure to comply with the above mentioned conditions may invalidate your bid. Validity period for this bid 90 days, unless otherwise specified and should you not receive any correspondence from us within that period, regard your bid as unsuccessful. Communication will be limited to the successful bidder. ___________________ ADV M.M MOFOKENG MUNICIPAL MANAGER SPECIFICATION: TRAFFIC UNIFORM DESCRIPTION QTY SIZE AMOUNT TRAFFIC FAWN TROUSERS 6 32 50/50 POLY/COTTON 6 34 DOUBLE SEAT/KNEES 3 36 SIDE LEG POCKETS 12 38 PLAIN BOTTOM 5 40 9 42 TOTAL 41 TRAFFIC FAWN MALE STEP OUT 3 32 TROUSERS 12 34 POLYESTER/WOOL 15 36 PLEATED FRONT 9 38 50MM BELT LOOPS 3 40 3 42 TOTAL 45 TRAFFIC FAWN COMBAT S/S SHIRTS 3 S 50/50 POLY/COTTON 2 M OPEN COLLAR WITH EPAULETTES 9 L PLAIN NO BADGES 6 XL TOTAL 20 TRAFFIC FAWN COMBAT L/S SHIRTS 4 M 50/50 POLY/COTTON 2 L OPEN COLLAR WITH EPAULETTES 15 XL PLAIN NO BADGES TOTAL 21 TRAFFIC FAWN S/S MAGNUM STYLE 3 S SHIRTS 5 M POLYESTER/VISCOSE 18 L OPEN COLLAR WITH EPAULETTES 12 XL TWO BREAST POCKETS 6 3XL PLAIN NO INSERT TOTAL 44 TRAFFIC FAWN L/S MAGNUM STYLE 7 M SHIRTS 7 L POLYESTER VISCOSE 3 XL CLOSSED COLLAR WITH EPAULETTES TOTAL 17 TWO BREAST POCKETS PLAIN NO BADGES TRAFFIC FAWN LADIES SKIRTS 4 42 POLYESTER/ VISCOSE 6 50 PENCIL FULLY LINED WITH POCKETS AND BELT LOOPS TOTAL 10 BROWN LADIES PANTI HOSE 80 L EXTRA SHINE 120 3XL TOTAL 200 BROWN MALE GATZ FORMAL SHOES 2 6 SOFT TOE-RUBBER SOLE 3 7 LACE UP 3 8 4 10 TOTAL 12 BROWN KALIBER COMBAT BOOTS 1 4 CANVAS AND LEATHER UPPER 1 5 SOFT TOE RUBBER SOLE 6 6 STYLE: GUARDIAN 3 7 3 8 4 10 TOTAL 18 TRAFFIC FAWN MALE STEPOUT CAPS 2 59 PLAIN WEAVE TOTAL 2 COVERED PEAK ROYAL BLUE CAP BAND WITH 7 LEAVES TRAFFIC FAWN MALE STEP OUT CAPS 2 56 PLAIN WEAVE TOTAL 2 COVERED PEAK ROYAL BLUE CAP BAND WITH 3 LEAVES TRAFFIC FAWN MALE STEP OUT CAPS 2 56 PLAIN WEAVE 2 57 PLASTIC SHINEY PEAK 2 58 PLAIN NO RANKINGS 1 60 TOTAL 7 TRAFFIC FAWN LADIES FELT HAT 1 M WITH ROYAL BLUE RIBBON WITH TOTAL 1 7 LEAVES TRAFFIC FAWN LADIES FELT HATS 2 M WITH 2 L BROWN RIBBON PLAIN NO RANKINGS TOTAL 4 TRAFFIC FAWN WINTER SOCKS 102 ONE SIZE FITS ALL TOTAL 102 TRAFFIC FAWN SUMMER SOCKS 102 ONE SIZE FITS ALL TOTAL 102 TRAFFIC FAWN L/S JERSEYS WITH 2 S EPAULETTS 6 M 10 L 11 XL 1 3XL TOTAL 30 TRAFFIC FAWN S/S JERSEYS WITH 1 M EPAULETTS 2 L 1 XL 1 3XL TOTAL 5 TRAFFIC FAWN LADIES FORMAL PANTS 3 34 SLACKS 6 42 POLYESTER/VISCOSE TOTAL 9 WITH POCKETS AND BELT LOOPS BROWN LADIES FORMAL SHOES SOFT 1 4 TOE 1 5 RUBBER SOLE 3 6 LACE UP TOTAL 5 LIME AND ORANGE REFLECTIVE JACKETS 1 S ZIP OFF SLEEVES 3 M REFLECTIVE BACK PANELS 4 L REFLECTIVE BREAST BADGES 8 XL TOTAL 16 BROWN 55 MM NYLON BELTS PLASTIC 4 M BUCKLE …

Question 5

What are the important dates and deadlines for this tender?

Accepted Answer

{"closingDate":"12 NOVEMBER 2026","closingTime":"10H00"}

Question 6

Who should be contacted for queries about this tender?

Accepted Answer

{"name":"Mr K.D. MOLOI","email":"kootlom@gmail.com","phone":"058 718 3754","department":"PRIVATE BAG X 805","address":"OHOLO & MOTLOUNG STREETS"}

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