Manufacture, delivery and installation of universally accessible seating for artscape foyers

Bidding procedure enquiries:

• Contact: Natasja Pietersen
• Role: Supply Chain Manager
• Email: [email protected]
• Telephone: 021 410 9835 / 9800

Technical enquiries:

• Contact: Andre Steenveld
• Email: [email protected]
• Telephone: 021 410 9800

Submission address:

Tender Box, Artscape Building 1-10, D.F. Malan Street, Stage Door, Cape Town

Delivery address for goods:

Artscape Theatre Centre, D.F. Malan Street, Foreshore, Cape Town

Submission method: physical delivery to the Tender Box at Artscape Building 1-10, D.F. Malan Street, Stage Door, Cape Town.

Closing time: 08 December 2026 at 13:00.

Envelope must be sealed, addressed to Artscape Supply Chain Management, marked with the tender number ART04/2026 and the bid description, and show the bidder's name and address.

Bids must be submitted on the official forms provided, not re-typed.

Submit one original, one copy, and one electronic copy (USB) of the bid proposal and responses.

Returnable forms (all must be completed, signed, and submitted):

• SBD 1 (Invitation to Bid): bidder details and signed offer cover page.
• SBD 3.1 (Pricing Schedule – Firm Prices): firm prices only, valid for 150 days.
• SBD 4 (Declaration of Interest): discloses any connection to state employees or the procuring institution.
• SBD 6.1 (Preference Points Claim): claims B-BBEE points under the 80/20 system.
• SBD 6.2 (Local Production and Content Declaration): declares local content percentage and must include Annex C.
• SBD 8 (Declaration of Past SCM Practices): declares any past supply chain management practices.
• SBD 9 (Certificate of Independent Bid Determination): certifies no collusion or price disclosure.
• General Conditions of Contract (GCC): initial each page.
• Tax clearance certificate or TCS PIN.
• CSD registration number (starting with MAAA).
• B-BBEE certificate or sworn affidavit (level 3 or better).
• ISO 9001 certification.
• Company profile.
• Technical proposal and pricing per the Terms of Reference.
• Completed checklist attached to the proposal.

Disqualification risks:

• Late bids are not accepted.
• Incomplete documents are non-responsive.
• Any form left unsigned or omitted.
• Bids qualified by the bidder's own conditions may be rejected.
• Failure to respond to clarification or demonstration requests within 24 hours may lead to disqualification.
• Bids from persons in the service of the state are not considered.

Evaluation stages:

• Gate 0: Submission of all Standard Bid Documents (SBDs).
• Gate 1: Administrative compliance – original tax clearance or TCS PIN, all SBDs completed and signed, technical proposal submitted. Non-compliance disqualifies.
• Gate 2: Functionality – minimum threshold 70% (70/100 points). Bidders scoring below 70% are disqualified.
• Gate 3: Price and preference points – 80/20 system per Preferential Procurement Regulations 2022.

Functionality criteria (100 points total):

• B.1: List of at least 5 similar bespoke commercial/public space seating projects completed in the last 3 years, with client name, contact details, project description and contract value (25 points). Artscape will contact references directly.
• B.2: Portfolio with photographs of at least 3 completed furniture projects, supported by client references (20 points).
• B.3: Technical proposal describing frame construction, foam specifications, upholstery performance, fixing methods, and material data sheets demonstrating compliance with architectural specifications (25 points).
• B.4: Proposed manufacturing programme, workshop/facility details, available equipment and personnel, and estimated production lead times (15 points).
• B.5: Written quality control procedure, proposed warranty terms, maintenance instructions, and repair/replacement support details (15 points).

Price and preference points:

• Price: 80 points.
• B-BBEE status level: 20 points (Level 1 = 20, Level 2 = 18, Level 3 = 14, Level 4 = 12, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0).

Scope: Manufacture, deliver and install universally accessible seating for the Opera and Theatre foyer spaces at Artscape Theatre Centre.

The foyers are used for pre-performance and interval gatherings, informal meetups, small events, gala dinners and exhibitions.

Specifications were compiled by Space Architects and Designers Pty Ltd (see Annexure A).

Schedule of quantities (all prices inclusive of VAT):

• Item S01: 20 units
• Item S02 (with one armrest): 20 units
• Item S02 (with two armrests): 20 units
• Item S03: 20 units
• Optional item – Integrated Table: 10 units

Delivery location: Artscape Theatre Centre, D.F. Malan Street, Foreshore, Cape Town.

All delivery costs must be included in the bid price.

The technical proposal must describe frame construction, foam specifications, upholstery performance, fixing methods, and include material data sheets demonstrating compliance with architectural specifications.

A proposed manufacturing programme, workshop/facility details, available equipment and personnel, and estimated production lead times must be provided.

Bidders must list at least 5 similar bespoke commercial/public space seating projects completed within the last 3 years, including client name, contact details, project description and contract value.

A portfolio with photographs of at least 3 completed furniture projects, supported by client references, must be submitted.

Artscape will contact references directly to assess performance.

ISO 9001 certification must be submitted.

A written quality control procedure must be included in the technical proposal (part of functionality criteria, 15 points).

Proposed warranty terms, maintenance instructions, and repair/replacement support details must be provided.

Pricing must be submitted on SBD 3.1 (Pricing Schedule – Firm Prices).

Only firm prices are accepted; non-firm prices (including those subject to exchange rate variations) will not be considered.

Prices must include all applicable taxes, including VAT.

The offer must remain valid for 150 days from the closing date.

All delivery costs must be included in the bid price.

Local content declaration (SBD 6.2) must accompany the pricing, with Annex C submitted at closing.

Pricing format: Firm prices only, on SBD 3.1. Non-firm prices (including those subject to exchange rate variations) will not be considered.

Prices must include all applicable taxes, including VAT (15%).

Offer validity: 150 days from the closing date.

No bid security, bonds, guarantees, or retention mentioned.

No financial capacity or turnover thresholds stated.

CSD registration: Must be registered on the National Treasury Central Supplier Database (CSD) as an active, tax-compliant supplier, not restricted. Provide CSD number starting with MAAA.

Tax compliance: Submit a valid original tax clearance certificate or TCS PIN from SARS. For consortia/JVs/sub-contractors, each party must submit a separate TCS certificate/PIN/CSD number.

B-BBEE: Minimum level 3 or better. Submit a valid original B-BBEE certificate, or a sworn affidavit signed by a Commissioner of Oaths, or a certified copy of a B-BBEE rating issued by a registered auditor approved by IRBA or a verification agency accredited by SANAS. Trusts, consortia, or JVs must submit a consolidated certificate.

ISO 9001: Quality Management Systems certification must be submitted.

Local content: SBD 6.2 and Annex C (Local Content Declaration: Summary Schedule) must be submitted. The local content percentage must be calculated per SATS 1286:2011. Bids may be disqualified if the declaration and Annex C are not submitted or if the templates are not audited and certified.

Foreign suppliers: Must complete the questionnaire in SBD 1 if not a resident, branch, permanent establishment, or source of income in South Africa.

Prohibition: No awards to persons in the service of the state.

The successful bidder must sign a written contract (SBD 7).

The proposal, together with the bidder's terms, conditions and scope of works, will form a binding contract after award.

The successful bidder assumes total responsibility for the work.

Artscape may award the bid in part or in full, to one or more concerns, on a non-exclusive basis, at its sole discretion.

Artscape reserves the right not to award the tender.

Bidders must respond to clarification or demonstration requests within 24 hours, or risk disqualification.

The bidder warrants that the service will be of a superior standard and that the bidder is skilled and experienced in the relevant area.