Landscaping & bush clearing services – atns george airport tender (eastern cape)

Closing: 27 November 2026 at 11h00 CAT

Briefing session (non-compulsory): 28 October 2026 at 12h00 CAT, ATNS Control Tower, Allister Miller Drive, Walmer, Port Elizabeth (Gqeberha), 6070

Clarification deadline: 03 November 2026 at 17h00 CAT

Consolidated answers issued by: 10 November 2026 at 17h00 CAT

Validity period: 120 days from submission

Briefing session (non-compulsory):

• Date: 28 October 2026
• Time: 12h00 CAT
• Venue: ATNS Control Tower, Allister Miller Drive, Walmer, Port Elizabeth (Gqeberha), 6070
• Coordinates: 33° 59' 2.76" S, 25° 36' 48.96" E

Enquiries before bid closure:

• Contact: Zanele Mbiza
• Role: Specialist: Demand Management
• Email: [email protected] (cc: [email protected])
• Telephone: 011 607 1325

Enquiries after bid closure:

• Contact: Andy Ngubane
• Role: Specialist: Acquisition Management
• Email: [email protected] (cc: [email protected])
• Telephone: 011 607 1325

Submission address (hard copy):

ATNS Company Limited

Eastgate Office Park, Block C

South Boulevard Road, Bruma, 2298

Bids must be submitted in two parcels, either online via the National Treasury e-Submission (e-Tender) system or as hard copies. Email submissions are not accepted.

• Online: use the e-Tender system.
• Hard copy: one original, one copy, and one PDF on USB, delivered to ATNS Company Limited, Eastgate Office Park, Block C, South Boulevard Road, Bruma, 2298.
• Closing: 27 November 2026 at 11h00 CAT (note: section 9.1 states 14h00 CAT; the official closing time is 11h00 CAT).

Parcel A – Administrative and Mandatory (Phase 1 and 2):

• Volume 1A (excluding SBD 3.3 and 6.1)
• Phase 1 administrative requirements
• Phase 2 mandatory requirements

Parcel B – Price and Preference Points (Phase 3):

• SBD 3.3 Pricing Schedule
• SBD 6.1 Preference Points Claim Form
• CSD Registration Report
• CIPC documents
• Shareholder certificates
• ID copies of shareholders
• Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs)

Returnable forms (all must be completed and signed):

• SBD 1 (Invitation to Bid): bidder details and declaration.
• SBD 4 (Declaration of Interest): discloses any connection to state employees.
• SBD 3.3 (Pricing Schedule): full pricing for all sites and years.
• SBD 6.1 (Preference Points Claim): claims specific goal points.
• SBD 7 (Contract Form): to be signed by the successful bidder.
• Appendix A (Form Questionnaire): for written queries before closure.

Disqualification risks:

• Late submissions, regardless of reason.
• Missing or unsigned returnable forms.
• Bids without a price or with an incomplete price.
• Failure to comply with any administrative or mandatory requirement.
• Bids from persons in the service of the state, or companies with directors who are.

Evaluation is in three phases:

Phase 1 – Administrative:

• Valid SARS Tax Compliance Status (TCS) PIN, valid for the full validity period.
• Non-compliance may lead to rejection, or acceptance if supplementary information is provided within 7 days.

Phase 2 – Mandatory (failure excludes the bid):

• COIDA Letter of Good Standing from the Department of Employment and Labour.
• CIDB grading 3SH or higher (Landscaping, Irrigation and Horticulture), with CRS number; proof of application accepted if not yet registered.
• Three signed reference letters on client letterhead for relevant services completed in the past 5 years; appointment letters or contracts not accepted.
• Proof of local footprint in the area (municipal account, lease agreement, or MoU with a local partner).

Phase 3 – Price and Preference Points (80/20 system):

• Price: 80 points
• Preference Points for Specific Goals: 20 points
• Total: 100 points
• Applies to tenders up to R50,000,000.
• Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin)
• Specific goals: 51% Black Owned – 10 points; 30% Black Woman Owned – 10 points.
• Evidence for specific goals: CSD report, CIPC documents, shareholder certificates, ID copies, B-BBEE certificate or sworn affidavit.
• Bidders must claim points in SBD 6.1.

Scope: Landscaping, bush clearing, weed control and gardening services at ATNS George Airport (FAGG) and associated remote sites, on an as-and-when-required basis for five years.

Sites and approximate areas:

• FAGG Radar Site: 1,600 m² (3 km)
• Receiver (RX) Site: 50 m² (airside)
• DVOR Site: 30,000 m² (airside)
• VDF Site: 13,000 m² (airside)
• Transmitter (TX) Site: 50 m² (airside)
• DME Site: 150 m² (47 km)
• Glidepath 11 Site: 10 m² (airside)
• Glidepath 29 Site: 10 m² (airside)
• ILS 11 Site: 10 m² (airside)
• ILS 29 Site: 10 m² (airside)
• Potjiesberg: 50 m² (220 km)
• Blesburg: 50 m² (280 km)

Services required:

• Grass cutting to uniform height; trim around foundations and structures.
• Bush clearing: remove overgrown bushes, shrubs, invasive vegetation; maintain visibility around fencing.
• Five-metre perimeter vegetation clearing outside each site's fence.
• Weed control: apply approved herbicides around buildings, equipment plinths, generator areas, cable routes, fencing, walkways, access roads.
• Housekeeping: remove cut vegetation, keep sites clean, dispose at approved facilities, prevent debris entering drainage.

Equipment the bidder must have:

• 4x4 bakkie, tractor for grass cutting, brush cutters, 20-litre knapsack sprayer, lawn mowers, hedge trimmers, chainsaw, hand tools, safety signage and barricading, trailers.

Personnel:

• Competent Site Supervisor, trained operators, personnel experienced in vegetation management, trained in safe herbicide use, with appropriate PPE.

Work is only on written instruction; no minimum quantity guaranteed.

Method of work:

• Services rendered only upon written instruction from ATNS.
• No minimum quantity of work guaranteed.
• Provide all labour, supervision, equipment, tools and consumables.
• Work includes grass cutting, bush clearing, five-metre perimeter clearing, weed control, and housekeeping.
• Equipment must be maintained in good working order throughout the contract.
• Personnel must include a competent Site Supervisor and trained operators.

Quality requirements:

• Grass cut uniformly.
• Bushes completely cleared where instructed.
• No damage to ATNS buildings, fencing, or navigational equipment.
• Work completed to the satisfaction of the ATNS Facilities Supervisor.
• Defects identified by ATNS rectified at no additional cost.

Pricing schedule (SBD 3.3):

• Rates per site and per year (Year 1 to Year 5), in ZAR, exclusive of VAT.
• Sites: Receiver (50 m²), Transmitter (50 m²), FAGG Radar (1,600 m²), DVOR (30,000 m²), VDF (15,000 m²), ILS 11 (10 m²), ILS 29 (10 m²), Glide Path 11 (10 m²), Glide Path 29 (10 m²), Potjiesberg (50 m²), DME (150 m²), Blesburg (50 m²).
• Once-off Safety File Preparation cost.
• Rates are fully inclusive of all costs; no separate payment for ancillary items.
• Failure to price any mandatory item may render the bid non-responsive.

Pricing format: SBD 3.3 Pricing Schedule (Professional Services).

• Rates must be quoted per site and per year (Year 1 to Year 5), in ZAR, exclusive of VAT (VAT shown separately).
• Rates are fully inclusive of labour, supervision, plant, fuel, transport, travel, accommodation, herbicides, waste disposal, PPE, safety signage, site establishment, airport access permits, ACSA permit costs, and all other costs.
• No separate payment for travel, overtime, escalation, standby, mobilisation, or any ancillary cost.
• Failure to price any mandatory item may render the bid non-responsive.
• A once-off Safety File Preparation cost is included.

Contract basis:

• Rate-based contract for five years, as-and-when-required, via purchase orders.
• No minimum quantity or value guaranteed.

Other financial conditions:

• Bidders must have adequate professional indemnity insurance.
• Retention clause applies for non-satisfactory completion.
• No bid security or guarantee is specified.

Mandatory compliance (failure excludes the bid):

• CSD registration (or proof of application) – required before award.
• Valid SARS Tax Compliance Status (TCS) PIN, valid for the full validity period.
• COIDA Letter of Good Standing from the Department of Employment and Labour.
• CIDB grading 3SH or higher (Landscaping, Irrigation and Horticulture), with CRS number.
• Three signed reference letters on client letterhead for relevant services completed in the past 5 years.
• Proof of local footprint in the area (municipal account, lease agreement, or MoU with a local partner).

B-bbee:

• B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim preference points.
• Specific goals: 51% Black Owned – 10 points; 30% Black Woman Owned – 10 points.
• Evidence: CSD report, CIPC documents, shareholder certificates, ID copies of shareholders.

Other:

• Bidders must not be persons in the service of the state, nor companies with directors who are.
• Registration with professional bodies required (proof must be submitted).

Health, safety and environmental requirements:

• Comply with the Occupational Health and Safety Act, applicable Construction Regulations, environmental legislation, ATNS Safety Management System (SMS), ATNS Permit-to-Work requirements, airport safety and security requirements, and all ACSA airside operational requirements.
• A site-specific Safety File must be submitted and approved by ATNS before work begins.
• ACSA permit costs are for the service provider's account.

Environmental requirements:

• Herbicides must be applied safely and in accordance with environmental legislation and manufacturer specifications.
• Vegetation and waste must be removed and disposed of lawfully at approved facilities.
• Prevent debris from entering drainage systems or damaging ATNS infrastructure.
• Rates include all environmental compliance costs.

Contract duration: five years, as-and-when-required, via purchase orders.

• ATNS may vary scope and terms; bidders rely on their own judgment.
• Standard contract includes retention clause, breach, confidentiality, and professional indemnity insurance.
• ATNS may cancel or postpone the procurement at any time before contract signature.
• ATNS may negotiate with one or more bidders; negotiation does not constitute award.
• Contract only concluded when signed in writing by both parties.
• ATNS may reject any bid, including the lowest.
• Bids may be rejected for proven corruption, fraud, abuse of SCM system, or failure to perform on previous contracts.
• Additional information must be provided within 7 working days if requested.
• All documentation is confidential; copyright belongs to ATNS.
• Contractor must give immediate written notice if unable to deliver as specified.
• On termination, all documentation and deliverables must be handed over without right of retention.
• No amendment is valid unless in writing and signed.

Special conditions:

• Validity period: 120 days from submission.
• Bidders may request an extension in advance; ATNS may approve or decline.
• ATNS may cancel or postpone the procurement at any time before contract signature.
• No minimum quantity of work guaranteed.
• ACSA permit costs are for the service provider.

General requirements:

• Bidders must be registered on the CSD (or provide proof of application).
• Valid SARS TCS PIN required.
• COIDA Letter of Good Standing.
• CIDB grading 3SH or higher.
• Three reference letters.
• Proof of local footprint.
• B-BBEE certificate or sworn affidavit for preference points.
• All returnable forms must be completed and signed.

Evaluation criteria:

• Three phases: Administrative, Mandatory, and Price/Preference.
• 80/20 system: Price 80 points, Preference 20 points.
• Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin).
• Specific goals as above.
• Minimum qualifying score not specified.