Television commercial (tvc) production services for the siu – RFQ 042 2026/27B

Closing date and time: 28 October 2026 at 16:00

Briefing session (non-compulsory): 23 October 2026, 09:00 to 10:00, via Microsoft Teams at https://teams.microsoft.com/meet/3889355010816890?p=5pi8PNkGU908o29tnS

RFQ validity period: 90 days from the official closing date.

A non-compulsory briefing session will be held on 23 October 2026 from 09:00 to 10:00 via Microsoft Teams at https://teams.microsoft.com/meet/3889355010816890?p=5pi8PNkGU908o29tnS.

Submission email: [email protected]

SIU Head Office address:

74 Watermeyer Street

Rentmeester Building

Meyerspark

First Floor

(Note: The document also lists the address as 74 Water Meyers Street, Rentmeester Building, Meyers Park, First Floor.)

Submission method: email only

Submission email: [email protected]

Closing date and time: 28 October 2026 at 16:00

Only submissions sent to and received from this email address on or before the closing date and time will be considered.

Quotations must be submitted on the company letterhead.

All pages of the quotation must be signed by the responsible person.

Quotations must be valid for 30 days.

Returnable forms (all must be completed and signed):

• SBD 4 (Declaration of Interest): discloses whether any director or shareholder is employed by the state or connected to anyone at the SIU.
• SBD 6.1 (Preference Points Claim): claims B-BBEE preference points under the 80/20 system.
• SBD 7 (Contract Form): the successful bidder must complete and sign this written contract form.
• SBD 8 and SBD 9 (declarations on past practices and independent bid determination): certify no collusion and no connection with tender defaulters.
• Proof of authority (e.g., company resolution) for the signatory.

Disqualification risks:

• Quotation page not signed.
• SBD 4 not completed and signed.
• CSD tax clearance non-compliant.
• Late or incomplete submissions.
• Alterations to the tender document other than filling in bidder details and price.
• Failure to provide any supporting documentation will render the submission non-responsive.

Evaluation method: Price and Preference (80/20 system).

Price: 80 points.

B-BBEE status level of contributor: up to 18 points.

Specific goal (more than 50% Black ownership): 2 points.

Total: 100 points.

Award is subject to passing SIU's Internal Integrity Unit screening and/or State Security Agency vetting; failure to pass may result in no award regardless of points scored.

The bidder must sign the occupational health and safety agreement in terms of section 37(2) of the Occupational Health and Safety Act before award.

Quotations above R2,000 are evaluated on the 80/20 system as per Preferential Procurement Regulation 2022.

Scope: Produce one (1) television commercial (TVC) for the SIU, maximum 1 minute, with various cutdowns for multiple media outlets.

Content: The TVC must show the impact of SIU investigations, specifically the return of NSFAS funds and how it changes beneficiaries' circumstances.

Deliverables: Completed commercial delivered to SIU, plus a production schedule.

Production phases: End-to-end from pre-production to distribution.

Included services:

• Casting and talent management (minimal on-screen talent, secure usage rights for broadcast and digital).
• Production scheduling and coordination.
• Translations and subtitles (limited vernacular translations, subtitles preferred).
• Filming and technical production (crew, equipment, lighting, sound at one to two controlled locations).
• Voiceover recording (professional narration, editing and mixing for broadcast).
• Music and sound licensing (royalty-free background music and sound effects).
• Shooting, editing and post-production (subtitles, sound mix, polished versions and cutdowns).
• Final audio mix (balance audio, voiceover, music to broadcast standards).
• Mastering and distribution (formats for television, radio, digital, social media adaptations).
• Project management and liaison (dedicated project manager to liaise with SIU Communications team).

Delivery deadline: Final product within 4 days of issuing the purchase order.

Other requirements:

• Sign a confidentiality agreement with SIU.
• Undergo applicable vetting and screening.
• Attend meetings with SIU Communications team when required.
• Present the final project to SIU staff.
• Follow a script guided by the SIU.
• Allow SIU members to manage the production.

The service provider must produce the TVC end-to-end, from pre-production to distribution. The approach must cover casting and talent management, production scheduling, translations and subtitles, filming and technical production, voiceover recording, music and sound licensing, shooting, editing and post-production, final audio mix, mastering and distribution, and project management. The provider must follow a script guided by the SIU and allow SIU members to manage the production. The final product must be delivered within 4 days of issuing the purchase order.

Bidders must have proven experience in providing television commercial production services.

Bidders must have a proven network of service providers they will collaborate with to ensure the success of the production.

Bidders must provide one or more reference letters from previous projects aligning with the commercial brief, on company letterhead, with contact details, signed, and reflecting the commercial brief.

Bidders must provide two commercial productions in the form of a list with links or copies.

Bidders must provide contact details of the project manager who will manage the SIU account.

Price must include the entire scope of work, all logistics and disbursements, and VAT.

A detailed cost breakdown is required, showing total cost (VAT exclusive), 15% VAT, and contract value (VAT inclusive).

Rates must be quoted in South African Rand and will be held firm for the bid period.

No amendment of quotations is allowed after the closing date and time; SIU may use its own calculated total for evaluation.

A separate quote should be on the bidder's letterhead.

Pricing format: Detailed cost breakdown including VAT.

Required breakdown: Total cost (VAT exclusive), 15% VAT, and contract value (VAT inclusive).

Prices must be inclusive of VAT for VAT-registered service providers.

Rates quoted in South African Rand and firm for the bid period.

No amendments to quotations allowed after closing date and time; SIU may use its own calculated total for evaluation.

Payment: Within 30 days of receipt of invoice, on deliverables achieved. No pre-payments.

The bid value is estimated not to exceed R1,000,000 (all taxes included) – this is the PPPFA threshold, not the project budget.

Mandatory eligibility:

• Registration on the National Treasury Central Supplier Database (CSD).
• Tax compliance (CSD Overall Tax Status must be compliant).
• Confirmation of quoting and delivering in line with the Scope of Work / ToR.
• One or more reference letters from previous projects aligning with the commercial brief, on company letterhead, with contact details, signed, and reflecting the commercial brief.
• Two commercial productions (list with links or copies).
• Contact details of the project manager who will manage the SIU account.

Statutory documents required:

• ID copies of company directors.
• CIPC company registration.
• SARS pin.
• B-BBEE certificate or sworn affidavit (if applicable). Bidders who do not submit or submit an invalid B-BBEE certificate/affidavit will not be allocated preference points.
• Fully completed and signed RFQ document including SBD 4 and SBD 6.1.

B-BBEE evidence:

• Valid B-BBEE certificate with SANAS logo, or sworn affidavit by Commissioner of Oaths with SAPS stamp (for EME/QSE).
• B-BBEE status level points: Level 1 = 18, Level 2 = 14, Level 3 = 12, Level 4 = 10, Level 5 = 8, Level 6 = 6, Level 7 = 4, Level 8 = 2, Non-compliant = 0.
• Additional 2 points for more than 50% Black ownership.

Tax compliance:

• Submit SARS PIN to enable verification.
• TCS PIN via e-filing or printed TCS certificate.
• For consortia/JVs/sub-contractors, each party must submit separate TCS certificate/PIN/CSD number.
• No bids from persons in the service of the state, or companies/close corporations with directors/members in the service of the state.

Other:

• Must not be listed on National Treasury's database of restricted suppliers and defaulters.
• Must not be under investigation for corrupt activities.
• Must pass SIU Internal Integrity Unit screening and/or State Security Agency vetting.
• Must sign the occupational health and safety agreement under section 37(2) of the OHS Act.

The appointed bidder must fully complete and sign the agreement on occupational health and safety in terms of section 37(2) of the Occupational Health and Safety Act (as amended) before award.

Contract period: Once-off.

All copyright and intellectual property rest with the SIU.

All purchases made through an official order form; no goods/services to be delivered before an official order is received.

The successful bidder must sign a written contract form (SBD 7).

SIU may enter into a Service Level Agreement (SLA) upon appointment.

The bidder must accept SIU's Supply Chain Management policy and general contract conditions.

No pre-payments; payment within 30 days of invoice.

The bidder must be able to deliver the specified services in full by the stipulated date.

The bidder must be prepared to sign a confidentiality agreement and undergo vetting.

The bidder must deliver the final product within 4 days of issuing the PO.

The bidder must be available to liaise with SIU staff and attend meetings with the Communications team.

The bidder must present the final project to SIU staff.

The bidder must follow a script guided by the SIU and allow SIU members to manage the production.

The bidder must provide post-support service when required by SIU.

The bidder must accept that the proposal becomes the property of the SIU and will not be returned.

The bidder must confirm that all information supplied is correct and that they accept SIU's conditions.

The bidder must inform SIU before the closing date if they believe the RFQ specifications are based on a specific brand.

The bidder must not be in the service of the state, nor have directors/members in the service of the state.

The bidder must not be listed on the Register of Tender Defaulters or the List of Restricted Suppliers.

The bidder must not have been convicted of fraud or corruption in the last five years.

The bidder must not be associated with other tendering entities or have a conflict of interest.

The bidder must accept that false declarations may lead to cancellation of contract and legal action.

Quotations must be returned to [email protected].

Proposals submitted to the SIU become the property of the SIU and will not be returned.

The service provider must commit to post-support service when required by SIU.

Payment will be made on deliverables achieved, within 30 days of receipt of invoice.

CSD Tax Compliance status must be reflected on the CSD Summary report.

SIU Head Office address: 74 Watermeyer Street, Rentmeester Building, Meyerspark, First Floor.

A B-BBEE status level verification certificate must be submitted to qualify for preference points.

The quote must be valid for 30 days.

All quotations must be accompanied by the CSD registration.

Quotation must reflect a cost breakdown and prices must be inclusive of VAT.

All pages of the quotation must be signed by the responsible person.

SIU has the right to withdraw any quotation at any time within or outside the validity period.

SIU reserves the right to invite suppliers to present their bid proposals for final decision.

Mandatory requirements: registration on the Central Supplier Database (CSD); tax compliance (CSD Overall Tax Status compliant); confirmation of quoting and delivering in line with the Scope of Work / ToR; one or more reference letters from previous projects aligning with the commercial brief; two commercial productions (list with links or copies); contact details of the project manager who will manage the SIU account.

Statutory documents: ID copies of company directors, CIPC company registration, SARS PIN, B-BBEE certificate or sworn affidavit (if applicable), and fully completed and signed RFQ document including SBD 4 and SBD 6.1.

The bid will be evaluated under the 80/20 preference point system: 80 points for price, up to 18 points for B-BBEE status level, and 2 points for the specific goal of more than 50% Black ownership.

Award is subject to passing SIU's Internal Integrity Unit screening and/or State Security Agency vetting.

Quotations above R2,000 will be evaluated on the 80/20 system as per Preferential Procurement Regulation 2022.

The bid value is estimated not to exceed R1,000,000 (all taxes included), which is the PPPFA threshold, not the project budget.