Framework agreement for security guard services (armed and unarmed) in the northern cape – 3 years

Closing date: 17 November 2026 at 12:00

Compulsory briefing session: 29 October 2026 at 10:00 on Microsoft Teams. Bidders must request access via email to [email protected] before end of business on 28 October 2026. Non-attendance or failure to sign the attendance register disqualifies the bidder.

Bidding procedure and technical enquiries:

• Contact: Norman / Amukelani
• Telephone: +27 11 471 4579 / 4443
• Email: [email protected]

Submission address:

Sentech SOC Ltd

Sender Technology Park

Octave Road, Radiokop Ext 3

Honeydew, Johannesburg

Submission method: electronic via the Sentech eTender Portal (file size limit 30MB) or by hand into the tender box at Sentech Offices, Octave Road, Radiokop Ext 3, Honeydew, Johannesburg. Manual deposits only during working hours (08:30-15:30). Late bids are not accepted for any reason. Telegraphic, telephonic, telex, facsimile and email bids are not accepted.

Two-envelope system:

• Envelope One: Original Technical Proposal plus a soft copy (single PDF on USB or similar). Must contain all information and documents relating to the bid. No financial information allowed.
• Envelope Two: Original Financial Proposal (Contract Data and pricing schedule/schedule of rates) plus one copy and a soft copy (single PDF on CD or USB).
• Place both sealed envelopes into one sealed outer envelope or container marked: For Attention: HEAD OF SUPPLY CHAIN MANAGEMENT; BID REFERENCE NO; TECHNICAL AND FINANCIAL PROPOSALS; CLOSING DATE AND TIME; BIDDER'S NAME AND ADDRESS.
• Combining technical and financial information in one envelope leads to automatic disqualification.

Returnable documents (all must be completed, signed and returned; missing documents may render the bid non-responsive):

• SBD 1 (Notice and Invitation to Bid) – signed cover page.
• SBD 4 (Declaration of Interest) – discloses any connection to state employees.
• SBD 5 (National Industrial Participation Programme) – NIPP declaration.
• SBD 6.1 (Preference Points Claim Form) – claims B-BBEE preference points.
• SBD 6.2 (Declaration for Local Production and Content) – if applicable.
• Completed and signed Tender Data.
• Completed and signed Contract Data.
• Valid original tax clearance certificate.
• B-BBEE certificate.
• Resolution of board of directors for bid participation.
• Resolution of board of directors to enter into consortia or joint ventures (if applicable).
• Certificate of Authority for Joint Ventures (if applicable).
• Record of addenda to tender documents.
• Company registration documents.
• Company profile.
• General Conditions of Contract (acknowledged).
• Proof of compliance with tender specifications.

All pages must be initialled. Use black ink. Corrections must be initialled; corrective fluid is prohibited. Both original and electronic signatures are accepted. Bids remain valid for 90 days.

Evaluation stages:

1. Stage 1 – Administrative Responsiveness: all returnable documents must be complete and signed, all correspondence in English, black ink, no corrective fluid, separate technical and financial envelopes.
2. Stage 2 – Technical Evaluation: mandatory eligibility criteria (all must be met) then functional criteria. Minimum qualifying functional score: 55 out of 75 points.
3. Stage 3 – Risk Assessment: Sentech may disqualify based on risk assessment (e.g. dishonesty, background checks, PEP and adverse media screenings, National Treasury restrictions).
4. Stage 4 – Price and Preference: financial proposals of qualifying bidders are opened and evaluated. Preference point system: 80/20 or 90/10, depending on the bid value.

Functional criteria (total 75 points):

• Armed Guarding projects: 5+ projects = 15 points; 3-4 = 10; 1-2 = 5; less than 1 = 0.
• Unarmed Guarding projects: same scoring as above (15 points).
• Escort Services projects: same scoring as above (15 points).
• Company 9mm firearm licences (magazine capacity 15 rounds): 10+ = 15 points; 5-9 = 10; 1-5 = 5; 0 = 0.
• Company shotgun licences (pump action or semi-auto): 10+ = 15 points; 5-9 = 10; 1-5 = 5; 0 = 0.

Preference points (80/20 or 90/10):

• Black ownership: 51%+ = 8 (80/20) or 4 (90/10); 25.1-50% = 3 or 3; 5-25% = 1 or 2; below 5% = 0.
• Women ownership: 51%+ = 10 or 5; 25.1-50% = 6 or 3; 5-25% = 2 or 2; below 5% = 0.
• Disability: 2 or 1 point with doctor's note or EEA1 form.

Price points calculated using the formula: Ps = 80 (or 90) × [1 - (Pt - Pmin)/Pmin].

Sentech seeks to appoint a panel of security service providers to deploy security guards on an 'as and when' required basis for a period of three (03) years in the Northern Cape Province. The panel operates on a rotational basis with occasional Request for Quotations (RFQ).

Services include, but are not limited to:

• Armed guarding
• Unarmed guarding
• Staff escorting services
• Car patrolling
• Patrol dog services (with dog handler allowance)
• Security patrol vehicle
• Guard house, ablutions, clean drinking water
• Security escort services (rate per km)

Service requirements:

• Service providers must use their own transport and tools.
• Response times: normal working hours – 2 to 4 hours; weekends and public holidays – 4 to 6 hours; after hours – 2 to 4 hours from receipt of request to dispatch.
• When escorting Sentech staff, meet at agreed point, escort to site, remain until staff leave.
• Use of 4x4 vehicles advisable due to road conditions.
• Submit invoices and statements for services rendered.
• Deployment requests via phone call, email or SMS; verbal requests followed by written communication.

Pricing structure (per cluster, VAT inclusive) for:

• Unarmed Security Guard Grade C
• Armed Security Guard Grade C
• Security Supervisor Grade B
• Patrol dog services
• Dog handler allowance (Grade C)
• Security patrol vehicle
• Guard house
• Ablutions
• Clean drinking water
• Security escort services (rate per km)

Clusters: Cluster 1 (Faans Grove, Kuruman Hills, Douglas) and Cluster 2 (Prieska, Upington).

Pricing: schedule of rates per cluster, VAT inclusive. Rates for day, night, Saturday, Sunday, monthly and holiday. PSIRA illustrative pricing structure used as guideline for annual price escalation at contract anniversary.

Bid security: not specified. Performance security: required within 30 days of contract award, amount specified in Special Conditions of Contract (not stated).

Payment: within 30 days of invoice submission, in Rand.

Insurance: Public liability insurance minimum R10,000,000.00 required (mandatory eligibility).

Mandatory eligibility criteria (all must be met):

• Valid PSIRA registration of the company.
• Valid PSIRA letter of good standing.
• Valid National Bargaining Council for the Private Security Sector (NBCPSS) certificate or exemption letter, and letter of good standing.
• Valid Private Security Sector Provident Fund (PSSPF) letter of good standing or exemption certificate, not older than 2 months.
• Valid Public Liability insurance minimum R10,000,000.00.
• Valid Letter of Good Standing with Department of Employment and Labour – Compensation for Occupational Injuries and Disease Act (COIDA), or Federated Employers Mutual (FEM) or Rand Mutual Assurance (RMA).
• Valid proof of UIF good standing – most recent EMP201 with proof of payment, not older than 2 months.
• Valid proof of presence in Northern Cape area – PSIRA satellite office certificate with approved or conditional letter.

Tax compliance:

• Submit SARS Tax Compliance Status (TCS) PIN or CSD number. Original tax clearance certificate required.
• Each party in a consortium/JV/subcontractor must submit separate TCS/CSD.
• No bids from persons in the service of the state, or companies/CCs with directors/members in state service.

B-bbee:

• Valid B-BBEE certificate required (or sworn affidavit for EMEs/QSEs as per regulations).
• Preference points claimed via SBD 6.1.
• Sentech may request a B-BBEE transformation plan within 10 working days of written request if the recommended bidder does not meet transformation goals.

Local content: SBD 6.2 must be completed if the bid falls under a designated sector (not specified).

Other:

• Company registration documents.
• CIDB registration not required (not stated).

Additional evaluation details: Stage 1 – Administrative Responsiveness; Stage 2 – Technical Evaluation (Mandatory then Functional, minimum 55/75 points); Stage 3 – Risk Assessment; Stage 4 – Price and Preference. Automatic disqualification for failure to submit financial proposal or involvement in corruption/fraud/bribery/collusion. Objective criteria: Sentech may not award to bidders who failed to perform satisfactorily on previous projects with Sentech or other organs of state, or who have been blacklisted or charged with tax non-compliance, fraud, corruption or dishonesty.