Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Issuing Organization
The South African Qualifications Authority (SAQA)Location
Gauteng
Closing Date
28 Oct 2026
Documents available on tender detail page
Tender Type
Request for Quotation
Delivery Location
189 Lunnon Road, Hillcrest Office Park - Hillcrest - Pretoria - 0083
Organization Type
GOVERNMENT
Published
19 Oct 2026
OCDS Reference
ocds-9t57fa-174703
Saqa seeks a service provider to redevelop and modernise the national learners' records database (nlrd) application, covering assessment, redesign, redevelopment, data migration, testing, deployment and support over a 12-month contract. The work includes workshops with business smes, migrating from the existing vb.NET Application to a php-based web application hosted on oracle cloud infrastructure, with source code owned by saqa. Bidders must submit two php framework reference letters and a lead developer cv (on the compulsory template) showing at least four years' experience; non-compliance with any mandatory requirement leads to disqualification.
Closing: 28 October 2026 at 11:00, email only in PDF to [email protected].
Mandatory: two reference letters confirming successful development of applications using a PHP framework.
Mandatory: Lead Developer CV on the compulsory template showing at least four years' knowledge and practical experience in the relevant languages; any other CV format disqualifies the bid.
Preference points: 15 for at least 51% black ownership and 5 for at least 30% black woman ownership, claimed via certified B-BBEE certificate (SANAS logo visible) or sworn affidavit.
Returnable: signed SBD 4 and SBD 6.1, recent CSD report or unique supplier number, and all standard bid documents signed.
Evaluation: 80/20 system (80 price, 20 preference points); bidders failing any mandatory requirement are disqualified.
Penalty: 15% of the monthly invoice fee per incident for failure to deliver as per agreed scope and timeline.
Date & Time
Wednesday, 28 October 2026 - 11:00
Venue
null
Request for Quotation
189 Lunnon Road, Hillcrest Office Park - Hillcrest - Pretoria - 0083
19 Oct
2026
Tender Published
Tender was published
28 Oct
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
RFQ2026-27-69 NLRD APP.pdf
Redevelopment and modernisation of the National Learners' Records Database (NLRD) application, currently a VB.NET system, into a modern web-based application using PHP back-end and front-end technologies, hosted on Oracle Cloud Infrastructure (OCI) with MSSQL database migration. The contract runs for 12 months and covers six phases from discovery to go-live and support.
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Median Estimate
R 198 375
Range
Based on 25 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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Description
Source: RFQ2026-27-69 NLRD APP.pdf (RFQ)SAQA requires a suitably qualified service provider to redevelop and modernise the National Learners' Records Database (NLRD) application. The provider will assess, redesign, redevelop, migrate, test, deploy and support the application to ensure compatibility, stability, security, scalability and long-term supportability. The provider will also define high-level database migration options to MSSQL.
Important Dates
Source: RFQ2026-27-69 NLRD APP.pdf (RFQ)Closing date: 28 October 2026 at 11:00
RFQ issue date: 19 October 2026
Validity period: 90 days from closing date
Contract period: 12 months
Contact Information
Source: RFQ2026-27-69 NLRD APP.pdf (RFQ)Submission Guidelines
Source: RFQ2026-27-69 NLRD APP.pdf (RFQ)Submission method: email only, in PDF format.
Submission email: [email protected]
Closing time: 28 October 2026 at 11:00
Returnable documents (all must be completed, signed and submitted):
Proposal structure:
Disqualification risks:
Returnable Documents
Source: RFQ2026-27-69 NLRD APP.pdf (RFQ)Stage 1 (Administrative): all standard bid documents signed, CSD report or unique supplier number attached, and compliance with RFQ Special Conditions.
Evaluation Criteria
Source: RFQ2026-27-69 NLRD APP.pdf (RFQ)Evaluation in three stages:
Stage 1 – Administrative: all standard bid documents signed, CSD report or unique supplier number attached.
Stage 2 – Mandatory: two reference letters confirming successful development of applications using a PHP framework; CV of Lead Developer (compulsory template) showing at least four years of knowledge and practical experience in the relevant languages. Non-compliance with any mandatory requirement disqualifies the bid.
Stage 3 – Price and preference points (80/20 system per PPR 2022):
Preference points claimed only if certified B-BBEE certificate or sworn affidavit showing ownership percentage is submitted.
Technical Specifications
Source: RFQ2026-27-69 NLRD APP.pdf (RFQ)Scope: redevelop and modernise the National Learners' Records Database (NLRD) application, including assess, redesign, redevelop, migrate, test, deploy and support.
Key requirements:
Deliverables:
Project phases:
Intellectual property: source code must be hosted on the SAQA environment, ensuring 100% ownership as SAQA's IP.
Experience & Qualifications
Source: RFQ2026-27-69 NLRD APP.pdf (RFQ)Lead Developer must have at least four years of knowledge and practical experience in the relevant languages (PHP framework). The CV must be submitted on the compulsory CV Template; failure to use the template disqualifies the bid. The template requires personal details, professional memberships, qualifications (with certified copies attached), relevant professional experience, similar projects, and references.
Quality Management
Source: RFQ2026-27-69 NLRD APP.pdf (RFQ)No specific quality management requirements beyond the technical deliverables and service level penalties stated in the tender.
Pricing Schedule
Source: RFQ2026-27-69 NLRD APP.pdf (RFQ)Pricing must be provided for evaluation purposes, with total cost per phase (including all applicable taxes) and rates per hour per phase. Quoted rates apply for the duration of the contract. Pricing is for evaluation only; project timeline to be agreed with the appointed service provider.
Financial Requirements
Source: RFQ2026-27-69 NLRD APP.pdf (RFQ)Pricing format: provide total cost per phase (including all applicable taxes) and rates per hour per phase.
Pricing is for evaluation purposes only; project timeline to be agreed with the appointed service provider.
Quoted rates apply for the duration of the contract.
SAQA will request services via email.
Service level penalty: failure to deliver as per agreed scope and timeline incurs a penalty of 15% of the monthly invoice fee per incident.
Compliance Requirements
Source: RFQ2026-27-69 NLRD APP.pdf (RFQ)Central Supplier Database (CSD): recent National Treasury CSD report or unique supplier number required.
B-BBEE: original or certified copy of B-BBEE certificate (SANAS logo visible) or sworn affidavit as per B-BBEE Act, to claim preference points.
POPIA: bidders must comply with their obligations as a Responsible Party under POPIA before sharing information with SAQA.
General Conditions of Contract (GCC) apply.
Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.
Contractual Terms
Source: RFQ2026-27-69 NLRD APP.pdf (RFQ)Service level: delivery against agreed scope and timeline. Penalty: 15% of the monthly invoice fee per incident for failure to deliver as per agreed scope and timeline.
Requirements
Source: RFQ2026-27-69 NLRD APP.pdf (RFQ)Stage 2 (Mandatory): submit a document substantiating each mandatory requirement with cross-references. Create an index page and paginate the proposal. Non-compliance with any mandatory requirement disqualifies the bid. Mandatory criteria include two reference letters confirming successful development of applications using a PHP framework.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
To download these documents and access AI-powered analysis, visit the main tender page.
Contact Person
Ms Martha Pendu
Phone
0663014667
[email protected]
Website
dsac.gov.za
Address
189 Lunnon Road, Hillcrest Office Park - Hillcrest - Pretoria - 0083
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
20 Oct 2026
AI status
Enhanced
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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