Insurance and risk broker services for ekurhuleni housing company (36 months)

Technical queries:

• Contact: Mr. Ndzalama Hobyani (Finance Manager)
• Email: [email protected]

SCM enquiries:

• Contact: Thozama Dalindyebo
• Email: [email protected]
• Contact: Dolly Phatlane
• Email: [email protected]
• Contact: Patricia Mngomezulu
• Email: [email protected]

Submission address:

Cnr Victoria Street and Linton Jones Street, Germiston (next to Fire Station)

Submission method: hand delivery only.

• Deliver in a sealed envelope to the red tender box at the reception, Cnr Victoria Street and Linton Jones Street, Germiston (next to the Fire Station).
• The envelope must state the bid description and reference number: The appointment of a broker related to insurance and risk services for a period of thirty (36) months EHC/INS10/2026.
• Sign the submission register upon delivery.
• Late tenders will be received, marked as late, and not considered for evaluation.
• Tender validity period: 120 days after the closing date.
• Returnable documents: all requirements of the tender are enclosed in the tender document; bidders must complete and submit all required forms and documents as specified in the tender document.

Evaluation is in four stages:

• Stage 1: Mandatory disqualifying compliance requirements.
• Stage 2: Administrative compulsory documents.
• Stage 3: Functionality evaluation — bidders must achieve a minimum score of 80 out of 100 to proceed.
• Stage 4: Pricing and B-BBEE specific goals — the bidder scoring highest on specific goals will be appointed.
• The entity may negotiate with shortlisted bidders pre-award and with the successful bidder post-award to ensure value for money.
• The entity may conduct due diligence during evaluation, before final award, or during the contract period, including site visits; misrepresentation may disqualify the bid.

Scope of services:

• Provide insurance and risk services as a broker for Ekurhuleni Housing Company (EHC).
• Compile a risk profile for EHC in consultation with management and recommend suitable insurance coverage.
• Propose a strategy and action plan to obtain the best insurance coverage with value for money and to prevent losses based on the risk profile.
• Review insurance annually, 3 months before expiry.
• Facilitate and evaluate insurance and underwriting details, outlining any exclusions.
• Provide financial advice on the short-term insurance portfolio when requested, within agreed timelines.
• Assist EHC with interpretation of insurance policy documents, rules and regulations.
• Contract period: thirty-six (36) months.

Bidders must be suitably qualified and financially capable commercial companies, employers or corporate institutions.

• Must comply with the Standard Conditions of Tender and EHC's Supply Chain Management Policy.
• Must acknowledge that EHC may process personal information under POPIA.
• Must pass Stage 1 mandatory disqualifying compliance requirements and Stage 2 administrative compulsory documents.
• Must achieve a minimum functionality score of 80 out of 100 to proceed to pricing and B-BBEE evaluation.

Contract period: thirty-six (36) months.

• The appointed broker must compile a risk profile, propose an insurance strategy, review insurance annually (3 months before expiry), evaluate underwriting details, provide financial advice on request, and assist with interpretation of insurance policies and regulations.
• Tenders are subject to the Standard Conditions of Tender and EHC's Supply Chain Management Policy.
• The entity reserves the right to award in part or full, not to award, request further technical information, verify bidder information, withdraw or amend bid conditions, and remedy incorrect awards.
• The entity may negotiate with shortlisted bidders pre-award and with the successful bidder post-award.
• Due diligence may be conducted at any time; misrepresentation may disqualify the bid.
• By submitting documents, bidders acknowledge EHC may process personal information under POPIA.

The entity reserves the right to award in part or full, not to award, request further technical information, verify bidder information, withdraw or amend bid conditions, and remedy incorrect awards. The entity may negotiate with shortlisted bidders pre-award and with the successful bidder post-award to ensure value for money. Due diligence may be conducted during evaluation, before final award, or during the contract period, including site visits; misrepresentation may disqualify the bid. By submitting documents, bidders acknowledge that EHC may process personal information under POPIA.

Evaluation is in four stages: Stage 1 (mandatory disqualifying compliance), Stage 2 (administrative compulsory documents), Stage 3 (functionality, minimum 80/100), Stage 4 (pricing and B-BBEE specific goals). The bidder scoring highest on specific goals will be appointed. The entity may negotiate with shortlisted bidders pre-award and with the successful bidder post-award to ensure value for money. Due diligence may be conducted during evaluation, before final award, or during the contract period; misrepresentation may disqualify the bid.