Professional deep cleaning of six couches at atns fape (gqeberha)

Closing date: 27 October 2026

Closing time: 11h00 (CAT)

Issue date: 20 October 2026

No briefing or site visit is stated in the document.

Clarifications before bid closure:

• Contact: Bright Blessie
• Role: Demand Management
• Email: [email protected] (cc: [email protected])

Clarifications after bid closure:

• Contact: Sinenhlanhla Mbongwa
• Role: Acquisition Management
• Email: [email protected] (cc: [email protected])

Bidding procedure enquiries:

• Contact: Sinenhlanhla Mbongwa and Bright Blessie
• Telephone: +27 11 607 1000
• Email: [email protected] and [email protected]

Fraud hotline:

• Telephone: 0800 222 335 (24hrs)
• Email: [email protected]

Service delivery address:

Allister Miller Drive

Chief Dawid Stuurman International Airport (FAPE)

Walmer, Gqeberha (Port Elizabeth)

Eastern Cape

Submission method: e-Submission (e-Tender) system only. Submissions sent via email will not be accepted or processed.

Bid structure: Submit in two parcels through the e-Submission system:

• Parcel A – Administrative and Mandatory (Phase 1 & 2): Volume 1A (general instructions and administrative requirements, excluding SBD 3.3 and 6.1), Phase 1 administrative requirements, Phase 2 mandatory requirements.
• Parcel B – Price & Specific Goals (Phase 3): SBD 3.3 Pricing Schedule, SBD 6.1 Preference Points Claim Form, CSD Report, CIPC documents, shareholder certificates, ID copies of shareholders, valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).

Returnable forms (all must be completed, signed and submitted):

• SBD 1 Part A (Invitation to Bid): bidder details and offer cover page.
• SBD 1 Part B (Terms and Conditions for Bidding): acceptance of bid conditions.
• SBD 3.3 (Pricing Schedule – Professional Services): fully priced schedule.
• SBD 4 (Bidder's Disclosure): declaration of interest and independence.
• SBD 6.1 (Preference Points Claim Form): claim for specific goal points.
• POPIA Consent form.

Bidding structure: Indicate structure type (Individual, Joint Venture, Consortium, With Sub-Contractors, Other) and primary bidder type (OEM, Authorised Distributor/Reseller, Other). For JV/consortium, provide member details and roles; if distributor/reseller, attach valid OEM authorisation letter.

Validity: Proposals must remain valid for 60 days from submission.

Disqualification risks:

• Late submissions (after closing time) are not accepted.
• Bids without a completed and signed Invitation to Bid, Declaration of Interest, or pricing schedule are non-responsive.
• Bids without proof of CSD registration or application are non-responsive.
• Bids without a valid SARS tax compliance PIN or printed TCS are non-responsive.
• Bids without proof of professional body registration are non-responsive.
• Bids from persons in the service of the state, or companies with directors in the service of the state, will not be considered.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

Bid submission structure: Two parcels via e-Submission (e-Tender) system.

• Parcel A – Administrative and Mandatory (Phase 1 & 2 Evaluation): Volume 1A (general instructions and administrative requirements, excluding SBD 3.3 & 6.1); Phase 1 Administrative Requirements; Phase 2 Mandatory Requirements.
• Parcel B – Price & Specific Goals (Phase 3 Evaluation): SBD 3.3 Pricing schedule; SBD 6.1 Preference Points Claim Form; Central Supplier Database (CSD) Report; Companies and Intellectual Property Commission (CIPC) Documents; Shareholder Certificates; ID copies of shareholders; Valid B-BBEE Certificate or Sworn Affidavit (for EMEs/QSEs).

Evaluation in three stages:

• Stage 1: Administrative – valid SARS tax compliance PIN (valid for 60 days from submission). Non-compliance may lead to rejection or acceptance subject to supplementary information within 7 days.
• Stage 2: Mandatory – must meet all mandatory criteria; failure results in non-responsiveness and exclusion from further evaluation.
• Stage 3: Price and Specific Goals – 80/20 point system.

Scoring split:

• Price: 80 points
• Specific Goals: 20 points
• Total: 100 points

Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = price of tender under consideration, Pmin = price of lowest acceptable tender.

Specific goals (claim in SBD 6.1):

• 51% Black Owned suppliers: 10 points
• 30% Black Woman Owned suppliers: 10 points

Evidence for specific goals: CSD Report, CIPC documents, shareholder certificates, ID copies of shareholders, valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs).

80/20 system applies to tenders up to R50,000,000 (all applicable taxes included).

Scope: Professional deep cleaning of six couches at the ATNS FAPE facility.

Furniture to be cleaned:

• 2 x 3-seater leather couches
• 4 x 2-seater fabric couches

Required work:

• Full deep clean of seats, backrests, armrests, sides and all accessible upholstered surfaces.
• Leather couches: use leather-specific products and apply leather conditioning after cleaning.
• Fabric couches: use professional upholstery deep-cleaning method suitable for the fabric.
• Remove visible stains (dirt, food/beverage stains, marks) as far as reasonably removable without damaging material.
• Remove bad odours at source using professional odour-treatment; masking with fragrance alone is not acceptable.
• Remove accumulated dirt, dust, grime and contaminants.
• Ensure cleaning products do not cause discolouration, damage, shrinkage, deterioration or permanent marking.
• Remove excess moisture and ensure couches are adequately dried before return to use.
• Protect surrounding floors, walls and furniture from water, chemicals and materials.
• Remove all waste generated from the work area upon completion.

Required outcome:

• All six couches visibly clean and free from accumulated dirt and grime.
• Visible stains removed or substantially reduced where possible without damage.
• Bad odours eliminated, not masked.
• Couches hygienic, dry and suitable for immediate use.

Service provider requirements:

• Provide suitably trained personnel experienced in professional upholstery and leather cleaning.
• Supply all required cleaning equipment, chemicals, materials and protective equipment.
• Use cleaning products appropriate for the specific couch materials.
• Conduct work without interfering with ATNS operations.
• Comply with all applicable ATNS site access, safety and security requirements.

Completion and inspection:

• Work will be inspected by the ATNS Facilities representative.
• Payment processed after satisfactory completion and confirmation that the required standard has been achieved.

Experience and qualifications:

• Minimum of two reference letters on official letterhead of client organisation, demonstrating successfully completed projects involving professional upholstery cleaning, leather couch cleaning, fabric couch cleaning, or similar furniture deep-cleaning services.
• Service must have been completed within the past 5 years.
• Each letter must be signed by an authorised representative of the client.
• Must include contact details for verification (phone number and/or email address).
• Letters of appointment, project award notifications, or contracts will not be accepted as substitutes.
• Service provider must provide suitably trained personnel experienced in professional upholstery and leather cleaning.

Quality requirements:

• Provide suitably trained personnel experienced in professional upholstery and leather cleaning.
• Supply all required cleaning equipment, chemicals, materials and protective equipment.
• Use cleaning products appropriate for the specific couch materials.
• Conduct work without interfering with ATNS operations.
• Comply with all applicable ATNS site access, safety and security requirements.

Completion and inspection:

• Work will be inspected by the ATNS Facilities representative.
• Payment processed after satisfactory completion and confirmation that the required standard has been achieved.
• Supplier must ensure all visible stains and unpleasant/bad odours are removed as far as reasonably practicable, with couches left clean, dry and fit for use.

Pricing schedule (SBD 3.3 – Professional Services):

• Offer valid for 60 days from closing date.
• Items:

1. Deep cleaning of 3-seater leather couch (Qty 2) – includes cleaning, stain removal, odour treatment and leather conditioning.
2. Deep cleaning of 2-seater fabric couch (Qty 4) – includes deep extraction cleaning, stain removal and odour treatment.

• Prices in RSA currency, all applicable taxes included.
• Sub Total (VAT Excl.), VAT 15%, Grand Total.
• Unit rate must include labour, cleaning chemicals, equipment, transport, stain treatment, odour treatment and all other costs necessary to complete the cleaning service.
• No additional charges accepted for items included in scope.
• All prices fully inclusive of associated costs.
• Entire pricing schedule must be fully completed (100%); failure may result in bid declared non-responsive.

Bid security, bonds, guarantees, retention and payment terms: not stated in the document.

CSD registration:

• Must be registered on the National Treasury Central Supplier Database (CSD) before submitting a bid.
• Submit proof of registration or proof of application with the bid.
• No award or contract will be concluded with a bidder not registered on the CSD.

Tax compliance:

• Submit a valid SARS Tax Compliance Status PIN or printed TCS certificate.
• PIN must remain valid for 60 days from submission.
• Each party in a JV/consortium/sub-contractor arrangement must submit separate proof.
• Where no TCS is available, provide a CSD number.
• Bids without any of these are non-responsive.

Mandatory requirements (Stage 2):

• Relevant company experience: minimum two reference letters on official letterhead, signed by authorised representative, detailing successfully completed upholstery/leather/fabric couch deep-cleaning projects within the past 5 years, with contact details for verification. Letters of appointment, award notifications or contracts are not accepted.
• National Contract Cleaners Association (NCCA) or equivalent professional cleaning industry body membership – failure results in automatic disqualification.
• COIDA compliance: valid Letter of Good Standing with the Compensation Commissioner (COIDA) from Department of Employment and Labour OR Registered Mutual Association Policy Insurance – failure results in automatic disqualification.
• Proof of Eastern Cape locality footprint: municipality bill, lease, title deed, official letter with stamp from local councillor, or agreement/MOU with locally based partner – failure results in automatic disqualification.

B-bbee:

• Valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) required to claim specific goal points.
• B-BBEE status level verification certificate or sworn affidavit must be submitted to qualify for preference points.

Professional body registration:

• Proof of registration with professional bodies required; bids without proof are non-responsive.

Other:

• Bids from persons in the service of the state, or companies with directors in the service of the state, will not be considered.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers are automatically disqualified.

Health and safety requirements:

• Comply with all applicable ATNS site access, safety and security requirements.
• Protect surrounding floors, walls and furniture from water, cleaning chemicals and other materials used during cleaning.
• Remove all waste generated from the cleaning process from the work area upon completion.
• No specific OHS plan or HSE compliance documentation is stated in the document.

Environmental requirements:

• ATNS mission includes ensuring environmental sustainability.
• Cleaning products must not cause discolouration, damage, shrinkage, deterioration or permanent marking of couch materials.
• Remove all waste generated from the cleaning process from the work area upon completion.
• No specific environmental impact assessment or sustainability plan is required in the document.

Contract terms:

• ATNS accepts no liability for accuracy of representations; bidders rely on own judgment.
• ATNS reserves right to vary scope and terms; tenderers advised in writing.
• Successful tenderer engaged subject to acceptance of contract with standard Terms and Conditions, including retention clause for non-satisfactory completion, breach of contract, confidentiality clauses, and requirement for adequate professional indemnity insurance.
• ATNS reserves right to withdraw from commitments if circumstances dictate.
• All designs and documentation submitted treated as confidential.
• ATNS reserves right to reject, withdraw or cancel any or all proposals/tenders, undertake discussions, and accept tender most advantageous to Company.

Cancellation:

• Procurement process can be postponed or cancelled at any stage at sole discretion of ATNS prior to entering contract.

Negotiation:

• ATNS has right to negotiate with one or more bidders regarding terms and conditions including price; negotiation does not constitute award.
• ATNS not obliged to accept lowest or any bid.
• Contract only concluded when reduced to writing and signed by designated responsible persons of both parties.
• ATNS may enter one contract with one bidder or multiple contracts with different bidders.

Reasons for rejection:

• ATNS shall reject proposal if recommended bidder committed proven corrupt or fraudulent act.
• May disregard bid if bidder or directors abused SCM system, committed fraud or improper conduct, failed to perform on previous contract; actions communicated to National Treasury.

General Conditions of Contract must be accepted.

Additional information:

• ATNS may request additional information in writing; replies within 7 working days; failure may lead to bid disregarded.
• No unsolicited additional information accepted.

Confidentiality:

• Bid and all information held in strict confidence; usage limited to preparation of bid; bidders limit copies.

Intellectual Property:

• Copyright of all documentation belongs to client; successful bidder may not disclose information without written approval; paragraph survives termination.

Non-compliance with delivery terms:

• Contractor must give immediate written notice if unable to deliver within delivery period and/or quoted price and/or as specified; ATNS reserves right to implement remedies as provided in GCC.

Warrants:

• Bidder warrants it can conclude agreement to satisfaction of ATNS.

Waiver:

• Waiver of breach does not prejudice remedies for continuing or other breach; no favour, delay, relaxation or indulgence operates as waiver.

Retention:

• On termination, bidder must hand over all documentation and deliverables without right of retention.
• Amendments to contract must be in writing and signed by both parties.

Validity period: Proposals must remain valid for 60 days from submission. Extensions may be requested, with bidders notified accordingly.

Bid submission: All bids must be submitted via e-Submission (e-Tender) system; submissions sent via email will not be accepted or processed.

Bidding structure: Bidders must specify bidding structure type (Individual, Joint Venture, Consortium, With Sub-Contractors, Other) and primary bidder type (OEM, Authorised Distributor/Reseller, Other). For JV/consortium, provide details of members and roles; if distributor/reseller, valid OEM authorisation letter required.

Bidders must complete all necessary bid documents; proposal should be concise, in plain English, simply presented. Bids must be structured as prescribed; information not submitted in relevant part may not be considered.

Bidders must be registered on Central Supplier Database (CSD) before submitting bid; proof of registration or application required; no award to unregistered bidder.

SARS Tax Clearance: Bidders must submit unique PIN issued by SARS or printed TCS; each party in consortium/JV/sub-contractor must submit separate proof; bids without any of these deemed non-responsive.

Declaration of Interest must be completed and signed; bids without it deemed non-responsive.

Invitation to Bid must be completed, signed and returned; bids without it deemed non-responsive.

Pricing Schedule: All costs must be allowed for; bids without price or incomplete price deemed non-responsive; omission of specified elements may be considered non-responsive.

Registration with professional bodies: proof required; bids without proof deemed non-responsive.

Fraud prevention: ATNS encourages reporting suspected fraud, corruption, or unethical conduct via Fraud Hotline 0800 222 335, email [email protected], or Deloitte Tip-offs website www.tip-offs.com; all allegations treated confidentially and investigated.

Stage 1 Administrative Requirements:

• Bidder must submit proof of tax compliance (SARS PIN) demonstrating compliance with SARS requirements; PIN must remain valid for 60 days from submission.
• Non-compliance with administrative requirements: ATNS may reject the bid or accept it subject to submission of supplementary information within 7 days to achieve full compliance; supplementary information must strictly address administrative requirements and not be substantive.

Stage 2 Mandatory Requirements:

• (a) Relevant Company Experience: minimum of two reference letters on official letterhead of client organisation, demonstrating successfully completed projects involving professional upholstery cleaning, leather couch cleaning, fabric couch cleaning, or similar furniture deep-cleaning services; service must have been completed within past 5 years; each letter signed by authorised representative; must include contact details for verification; letters of appointment, project award notifications, or contracts not accepted as substitutes.
• (b) National Contract Cleaners Association (NCCA) or equivalent: valid membership of NCCA or equivalent professional cleaning industry body; failure to provide results in automatic disqualification.
• (c) Proof of COIDA compliance: valid Letter of Good Standing with Compensation Commissioner (COIDA) from Department of Employment and Labour OR Registered Mutual Association Policy Insurance; ATNS reserves right to verify active status; failure to provide results in automatic disqualification.
• (d) Proof of Address - Locality Footprint (Eastern Cape): Municipality Bill, Lease, Title Deed, Official letter with stamp from local Councillor, or Agreement/Memorandum of Understanding with locally based partner; failure to provide results in automatic disqualification.

Bidders failing mandatory requirements deemed non-responsive and not eligible for further evaluation on price and specific goals.

Bid evaluation conducted in three stages: Stage 1 Administrative, Stage 2 Mandatory, Stage 3 Price and Specific Goals. Stage 3 uses 80/20-point system: Price 80 points, Specific Goals 20 points, total 100. 80/20 system applies to tenders up to R50,000,000 (all applicable taxes included). Price points formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points for price, Pt = price of tender under consideration, Pmin = price of lowest acceptable tender. Specific goals: 51% Black Owned suppliers (Section 2(1)(d)(i) of PPPFA) - 10 points; 30% Black Woman Owned Suppliers (Section 2(1)(d)(i) of PPPFA) - 10 points. Evidence required for specific goals: CSD Report, CIPC Documents, Shareholder Certificates, ID copies of shareholders, Valid B-BBEE Certificate or Sworn Affidavit (for EMEs/QSEs). Bidder must indicate how they claim points in SBD 6.1. ATNS evaluates bids based on Preferential Procurement Regulations, 2022.