Supply, installation, commissioning, and maintenance of new lifts – city power johannesburg

City Power Johannesburg SOC Ltd requires the supply, installation, commissioning and maintenance of new lifts.

• The successful bidder must complete and sign the written contract form (MBD 7.1).
• A maximum of one bidder will be appointed.
• The bid is subject to the Preferential Procurement Policy Framework Act and the Preferential Procurement Regulations, 2017, the General Conditions of Contract and any special conditions of contract.
• Bids must be submitted on the official forms provided and may not be retyped.

Compulsory briefing session

• Date: 06 November 2026 at 10:00.
• Venue: City Power Head Office, Tender Advice Centre, 40 Heronmere Road, Booysens, Johannesburg.
• Attendance is compulsory.

Closing

• Date: 01 December 2026 at 11:00.

Clarifications

• Questions may be submitted up to five working days before the closing date, by email to the buyer responsible for the bid.

Bid validity

• Offers must remain valid for 120 days after the closing date; the employer may request an extension.

Bidding procedure and technical enquiries

• Contact: Tlangelani Mapiyeye
• Role: Supply Chain Management, employer's agent
• Telephone: 011 490 7248
• Fax: N/A
• Email: [email protected]

Employer's agent address

40 Heronmere Road

Booysens

Johannesburg

Bid delivery address

City Power Head Office, Tender Advice Centre

40 Heronmere Road

Reuven

Johannesburg

Postal address

P.O. Box 38766

Booysens

2016

Fraud and corruption reporting

• Toll free: 0800 002 587
• Fax: 0800 007 788
• Email: [email protected]

Submission method

• Sealed hard-copy bid deposited in the tender box at City Power Head Office, Tender Advice Centre, 40 Heronmere Road, Reuven, Johannesburg.
• Postal address for the bid: P.O. Box 38766, Booysens, 2016.
• Mark each package with the tender number 2660GS and the employer's address.
• Copies required: one original plus two copies, plus a memory stick containing the full bid in soft copy.
• A two-envelope system is not used.
• Bids sent by telephone, telegraph, telex, fax or email will not be accepted.
• Late bids are not accepted; proof of posting is not proof of delivery.
• The tender box is generally accessible 24 hours a day, seven days a week.

Returnable documents (complete, sign and submit all)

• MBD 1 (Invitation to Bid): bidder identification and contact details, signed as the offer cover page.
• Form of Offer / Acceptance: binds the bidder to the quoted offer.
• MBD 3.1 (Pricing Schedule – Firm Prices) and MBD 3.2 (Non-Firm Prices): the priced offer.
• MBD 4 (Declaration of Interest): discloses state employment or connections involving directors, shareholders or members.
• MBD 5 (Declaration for Procurement above R10 000 000).
• MBD 6.1 (Preference Points Claim): claims the specific-goal preference points.
• MBD 6.2 (Declaration Certificate for Local Content).
• MBD 7.1 (Declaration for Purchase of Goods / formal contract form): the successful bidder signs the written contract.
• MBD 8 (Declaration of Bidder's Past SCM Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set without collusion.
• Certified B-BBEE certificate or sworn affidavit; joint ventures submit a consolidated certificate or statement.
• Valid tax clearance certificate or SARS PIN.
• CSD registration report.
• Financial statements for the past three years.
• Municipal rates and taxes account showing no arrears older than three months, or a lease agreement signed by both lessor and lessee.
• SHERQ regulations documentation.
• Proof of CIDB grading 5SI or 5ME or higher.
• Valid COIDA certificate issued by the Department of Labour.
• OEM letter or certificate authorising the installer for installation, testing and commissioning of the lift systems.
• Electrical Contractor registration for the wiring and electrical components.

Disqualification risks

• Any mandatory document omitted, unsigned or incomplete.
• Any line item on the Bill of Quantities left unpriced.
• Bid received after the closing time.
• Bid submitted by fax or email.
• Failure to attend the compulsory briefing session.

Evaluation method

• Method 2 (financial offer plus preferences) is used.
• Preference point system: 80/20.
• Price: maximum 80 points, scored on the comparative price formula against the lowest acceptable offer.
• Specific goals: maximum 20 points, claimed on MBD 6.1.

Specific goal points (5 points each)

• Enterprise with at least 51% black shareholding.
• Enterprise with at least 30% black women shareholding.
• Enterprise with at least 51% black youth shareholding.
• Exempt Micro Enterprises that are 51% black owned.

Eligibility gates applied before scoring

• Valid tax clearance certificate or SARS PIN.
• Registration on the Central Supplier Database.
• Municipal rates and taxes not in arrears for more than three months.
• Bidder and its directors not listed on the Register of Tender Defaulters.
• No abuse of the employer's supply chain management system and no written notice of failed performance on a previous contract.
• Declaration of Interest completed with no conflict of interest.
• Responsiveness test: the offer must conform to all terms, conditions and specifications without material deviation.

Award

• A maximum of one bidder will be appointed for the supply, installation, commissioning and maintenance of the new lifts.
• The employer may accept or reject any offer, or cancel the tender before contract formation.
• B-BBEE points are not allocated if the certificate or affidavit is not attached.

Scope

• Supply, installation, commissioning and maintenance of new lifts for City Power Johannesburg SOC Ltd.
• The successful bidder also carries the maintenance obligation for the installed lifts.
• A maximum of one bidder will be appointed.

Pricing of the scope

• Prices must be provided for every item listed in the Bill of Quantities; an unpriced item makes the bid non-responsive.
• Delivery costs must be included in the bid price for delivery to the prescribed destination.

Technical eligibility

• The installer must hold a valid letter or certificate from the Original Equipment Manufacturer confirming authorisation and accreditation to install, test and commission that manufacturer's lift systems.
• Where the bidder is the OEM, the ISO certificates must be issued in the OEM's name.
• Electrical Contractor registration is required for the wiring and electrical components of the lifts.
• SHERQ regulations apply.

Alternative offers

• An alternative offer may be submitted only if a main offer complying fully with the tender requirements is also submitted, together with a schedule comparing the alternative against the tender requirements.
• An alternative offer is considered only if the main offer is the winning offer, and must meet the employer's standards and requirements.

Eligibility to tender

• Only bidders who satisfy the eligibility criteria may submit, and neither the bidder nor its principals may be restricted from doing business with the employer.
• The bidder must be able to demonstrate the professional and technical qualifications, competence, financial resources, equipment and facilities, managerial capability, reliability, experience, expertise and personnel needed to perform the contract.
• The bidder must have the legal capacity to contract and must not be insolvent, in receivership, under business rescue, bankrupt or subject to winding-up or similar proceedings.
• The bidder must be able to perform the contract free of conflicts of interest.
• Mandatory proof of CIDB grading 5SI or 5ME or higher must be submitted.

OEM authorisation

• A valid letter or certificate from the Original Equipment Manufacturer must confirm that the installer is authorised and accredited to install, test and commission that manufacturer's lift systems.
• Where the bidder is the OEM, the ISO certificates must be issued in the OEM's name.

Electrical work

• Electrical Contractor registration is required for the wiring and electrical components of the lifts.

Other compliance

• SHERQ regulations documentation must be submitted with the bid.
• A valid COIDA certificate issued by the Department of Labour is required.

Pricing documents

• MBD 3.1 (Pricing Schedule – Firm Prices) and MBD 3.2 (Pricing Schedule – Non-Firm Prices) form Part 2 of the tender, together with the pricing instruction and the price schedule.
• The Bill of Quantities in Part 5 must be priced in full; failure to quote on every item makes the bid non-responsive and disqualifies it.
• Prices must include all delivery costs to the prescribed destination.
• VAT must be shown separately as an addition to the tendered total.
• Prices are fixed for the duration of the contract and stated in Rand.
• The pricing schedule requires the bidder to state the required-by date, delivery location, brand and model, country of origin, compliance with the specification or any deviation, the delivery period and the delivery basis.

Pricing

• Prices must be quoted on the Bill of Quantities using MBD 3.1 (firm prices) or MBD 3.2 (non-firm prices).
• Prices are fixed for the duration of the contract.
• Rates and prices are stated in Rand.
• VAT payable by the employer must be shown separately as an addition to the tendered total.
• All duties, taxes and levies other than VAT, applicable 14 days before the closing time, must be included in the rates and prices.

Purchase price and payment

• The purchase price is the amount set out in the purchase order; VAT is deemed included in that price.
• No additional costs of any nature are payable unless stipulated in the purchase order.
• Payment terms: 30 days from receipt of the invoice and statement of account.
• The supplier must elect payment by cheque or electronic fund transfer within 14 days of the purchase order being awarded, in writing to City Power's Financial Department; failing that, payment is by cheque.
• The payment method may only be changed with City Power's consent.
• Cheques are posted, and City Power's liability is discharged on posting; the supplier carries the risk from posting.
• Banking details must be confirmed by cancelled cheque and letterhead to the Financial Accountant, Financial Department, City Power, P.O. Box 38766, Booysens, 2016; the supplier bears the risk of incorrect transfers after any change in banking details.
• A settlement discount agreed in the contract is deducted from payment.

Invoicing and statements

• Invoices must comply with the VAT Act or payment will not be made.
• Invoices, monthly statements and related documents go to the Financial Department, City Power, P.O. Box 38766, Booysens, 2016.
• Invoices must show the City Power purchase order number, full item description, unique invoice number, issue date, company registration number, VAT registration number and delivery note number, with VAT shown separately.
• An original monthly statement is due by the 10th day of the month following delivery, showing opening balance, current invoices, debit and credit notes, payments received, settlement discounts and closing balance.

Bid validity

• The offer must remain valid for 120 days after the closing date.

Statutory and registration requirements

• Central Supplier Database (CSD) registration report.
• Valid tax clearance certificate or SARS PIN; consortia, joint ventures and subcontractors must each submit a separate tax clearance, PIN or CSD number.
• Municipal rates and taxes or municipal charges owed by the bidder or its directors must not be in arrears for more than three months, or a lease agreement signed by both lessor and lessee must be provided.
• Bidder and its directors must not appear on the Register of Tender Defaulters under the Prevention and Combating of Corrupt Activities Act, 2004.
• No restriction on doing business with the employer; no abuse of the employer's supply chain management system; no written notice of failed performance on a previous contract.
• No bids are considered from persons in the service of the state.

Construction and technical compliance

• CIDB grading 5SI or 5ME or higher.
• Valid COIDA certificate issued by the Department of Labour.
• OEM authorisation letter or certificate for installation, testing and commissioning of the lift systems.
• Electrical Contractor registration for the wiring and electrical components.
• SHERQ regulations compliance.

B-bbee

• A certified copy of a B-BBEE certificate or a sworn affidavit signed by a Commissioner of Oaths must be attached to claim preference points; without it no points are allocated.
• Joint ventures must submit a consolidated certificate or sworn statement.

Returnable declarations

• MBD 4 (Declaration of Interest): discloses state employment or connections of directors, shareholders or members; a conflict of interest may disqualify the bid.
• MBD 8 (Declaration of Bidder's Past SCM Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies independent pricing and no collusion.
• MBD 6.2 (Declaration Certificate for Local Content).
• MBD 5 (Declaration for Procurement above R10 000 000).

Contract data

• The purchase price is the amount stated in the purchase order; VAT and all other applicable taxes are deemed included, and no additional costs are payable unless stipulated in the purchase order.
• Purchase orders issued on a price-to-be-agreed, estimated price or price-subject-to-adjustment basis require the supplier to give City Power written details of the proposed price before execution, and City Power may require documentary substantiation before payment.
• Payment terms are 30 days from receipt of the invoice and statement of account.
• The supplier elects cheque or electronic fund transfer within 14 days of the purchase order being awarded; the election may only change with City Power's consent.
• The supplier must keep City Power's banking records correct and bears the risk of incorrect electronic transfers after banking changes.
• Settlement discounts agreed in the contract are deducted from payment.
• Invoices must comply with the VAT Act; monthly statements are due by the 10th day of the following month.

Tender conditions

• The offer must remain valid for 120 days after the closing date, and the bidder must consider an extension if requested.
• The employer may accept or reject any offer, variation, deviation or alternative offer, and may cancel the tender before contract formation, giving written reasons on request.
• An alternative offer is considered only if a compliant main offer is also submitted and the main offer wins.
• The employer will not compensate bidders for tender preparation costs.
• The employer may issue addenda up to three days before the closing time; bidders must acknowledge receipt.
• The employer may request clarification or further material during evaluation; failure to provide it may render the offer non-responsive.
• Securities, bonds, guarantees, policies and insurance certificates required by the contract must be submitted for acceptance before contract formation.
• The employer may correct arithmetical errors; amounts in words govern over figures, and line item totals govern over unit rates where the decimal point is misplaced.

Preference point system: 80/20.

• Price carries a maximum of 80 points, calculated on the comparative price against the lowest acceptable offer.
• Specific goals carry a maximum of 20 points, claimed on MBD 6.1, allocated 5 points each to: enterprises at least 51% black owned; enterprises at least 30% black women owned; enterprises at least 51% black youth owned; and EMEs that are 51% black owned.
• Bidders must indicate on the preference claim form how they claim points.
• Method 2 evaluation applies: score the financial offer, confirm eligibility for claimed preferences, score preference points, total the points and rank the offers.
• Tenders are accepted only where the bidder holds a valid tax clearance certificate or PIN, is registered on the CSD, is not more than three months in arrears on municipal rates and service charges, is not listed on the Register of Tender Defaulters, has not abused the employer's SCM system or failed a previous contract with written notice, and has completed the Declaration of Interest with no conflict of interest.

City Power requires specialised maintenance, inspection, repair and testing of passenger and goods lifts across its buildings to retain ISO accreditations and comply with quality management and safety standards. The service provider may exceed the minimum requirements set out in the standard.

Mandatory requirements:

• Valid SANAS accreditation for the inspection of lifts, escalators and passenger conveyors.
• Compliance with SANS ISO 9001 (quality management), ISO 14001 (environmental management) and SANS ISO 45001 (occupational health and safety).
• All work subject to inspection and testing by City Power; rejected work must be corrected immediately at the service provider's own expense.
• The service provider must generate full-service history and inspection documentation, as City Power has no existing records for any lift or elevator maintenance.

Scope:

• Periodic inspections of passenger and goods lifts/elevators at least every 6 months.
• Load testing as required, with written test reports.
• Calibration checks of Rated Capacity Indicator/Load (RCI/L) at intervals not exceeding 6 months, and after any repairs; never loaded beyond 100% rated capacity during calibration.
• Non-destructive testing (NDT) when cracks or damage are suspected.
• Repairs and maintenance in accordance with manufacturer's recommended procedures.
• Provision of all tools, equipment and personnel by the service provider.
• The service provider must cordon off work areas, prepare lift parts for NDT, and remove covers or open lift components.
• Lifts must be cleaned before inspection to reveal structure and mechanisms.
• Inspection must follow a logical sequence (e.g., top to bottom).
• Inspection plans must be written, based on lift age, loading, environmental and duty-cycle history.
• Annual (12-month) tasks include: load testing, load limiter calibration, NDT of main hoist hook, load test of lifting tackle, and issuing a load certificate.
• Six-monthly inspections cover machine room, car top, inside car, hoistway, pit, counterweights and landings as per the schedule of tasks.
• Six-monthly checks include: machine room lighting at 300 lux, door closing force max 150 N, car lighting at 50 lux, hoistway lighting min 50 lux, nudging pressure max 4 joules, kinetic energy max 10 J, and various safety device checks.
• After load testing, the lift must be examined for cracking, permanent deformation, paint flaking, and loosening of structural connections.

Normative references and scope:

• Work must comply with the following standards: SANS 1545-1, SANS 1545-2, SANS 4344, SANS 8100-1, SANS 14798, SANS 25745-1, SANS 81-20, SANS 81-21, SANS 81-41, SANS 81-50, SANS 81-70, SANS 81-72, SANS 81-80, SANS 53015, SANS ISO 9001, SANS ISO 14001, SANS ISO 45001, Occupational Health and Safety Act, Driven Machinery Regulations, Construction Regulations, Lift, Escalator and Passenger Conveyor Regulations, and National Building Regulations (SANS 10400).
• The standard covers inspection, repairs and maintenance of passenger and goods lifts.

Quality management:

• A quality management system must be set up to ensure work meets City Power's requirements, with guidance from SANS ISO 9001.
• City Power may inspect and test work at all times and may reject any sub-standard work.
• The service provider must carry out any work or tests necessary to prove contract compliance.

Pricing:

• Rates entered for each task must include all work and materials necessary to complete the item.
• Pricing schedule includes travel and transport costs from office to site (per radius) and skills costs: competent person hourly rate and assistant hourly rate.

Required accreditation and standards:

• Valid SANAS certification for inspection of lifts, escalators and passenger conveyors.
• Compliance with SANS ISO 9001 (quality management).
• Compliance with ISO 14001 (environmental management).
• Compliance with SANS ISO 45001 (occupational health and safety).
• Compliance with all normative references, including SANS 1545-1, SANS 1545-2, SANS 4344, SANS 8100-1, SANS 14798, SANS 25745-1, SANS 81-20, SANS 81-21, SANS 81-41, SANS 81-50, SANS 81-70, SANS 81-72, SANS 81-80, SANS 53015, SANS 10400, and applicable regulations (Occupational Health and Safety Act, Driven Machinery Regulations, Construction Regulations, Lift, Escalator and Passenger Conveyor Regulations).
• Service provider must comply with Safety, Health, Environmental and Quality (SHEQ) requirements.
• All persons working on equipment must wear appropriate PPE at all times.
• Must provide training to City Power staff in operation, maintenance, and associated disciplines/examination.

Health and safety:

• All work must conform to Safety, Health, Environmental and Quality (SHEQ) requirements.
• PPE must be worn at all times by persons working on equipment; correct PPE for specific activities during maintenance.
• Occupational health and safety management must comply with SANS ISO 18001 and ISO 45001; details agreed between City Power and the service provider.

Environmental management:

• An environmental management plan must be set up to ensure proper environmental management of lifts, guided by ISO 14001.
• Details subject to agreement between City Power and the supplier, ensuring conformity with City Power SHEQ Policy.

Contract requirements:

• Periodic inspections of passenger and goods lifts at least once every 6 months; the service provider specifies the next inspection date, which may be sooner but not more than 6 months later.
• Inspection and certification: after tests are completed, the service provider issues a certificate that must be included in the inspection and testing report; reports must follow SANS 81.
• City Power may accept responsibility for operating the elevator after receiving test reports.
• The service provider must correct rejected work immediately at their own expense.
• The service provider must supply all tools and equipment, which remain their property.

City Power Johannesburg SOC Ltd invites bids for the supply, installation, commissioning and maintenance of new lifts under bid number 2660GS.

• The successful bidder must complete and sign the written contract form MBD 7.
• Bid responses must be deposited in the tender box at the City Power Tender Advice Centre, 40 Heronmere Road, Reuven, Johannesburg.
• Late bids will not be considered; the tender box is generally open 24 hours a day, seven days a week.
• Bidders must supply their company details, tax compliance status (TCS PIN or CSD number), B-BBEE status level, and confirm whether they are a foreign-based supplier or an accredited representative in South Africa.
• Bidding procedure and technical enquiries are directed to Tlangelani Mapiyeye, 011 490 7248, [email protected].

Closing

• Date: 01 December 2026
• Time: 11:00

Compulsory briefing session

• Date: 06 November 2026
• Time: 10:00
• Venue: City Power Head Office, Tender Advice Centre, 40 Heronmere Road, Booysens, Johannesburg
• Attendance is compulsory.

Clarification requests

• Accepted up to five working days before the closing date.
• Questions must be emailed to the buyer responsible for the bid.

Submission method

• Sealed hard-copy bid deposited in the tender box at City Power Head Office, Tender Advice Centre, 40 Heronmere Road, Reuven, Johannesburg.
• Postal address: P.O. Box 38766, Booysens, 2016.
• Tender box is generally accessible 24 hours a day, seven days a week.
• Bids submitted by telephone, telegraph, telex, fax or email will not be accepted.
• A two-envelope system will not be used.

Copies and packaging

• One original plus two copies of the tender offer, plus a memory stick containing the full submission.
• Each package must be marked with the tender number 2660GS and the employer's delivery address.
• The original and copies must be sealed together in an outer package showing only the employer's address and tender identification.

Returnable documents (all must be completed, signed and submitted)

• MBD 1 (Invitation to Bid): bidder identification and contact details, signed as the offer cover page.
• Form of Offer / Acceptance.
• MBD 3.1 (Pricing Schedule – Firm Prices) and MBD 3.2 (Pricing Schedule – Non-Firm Prices).
• MBD 4 (Declaration of Interest): discloses state employment or connections of directors, shareholders or members.
• MBD 5 (Declaration for Procurement above R10 000 000).
• MBD 6.1 (Preference Claim Form): claims B-BBEE preference points.
• MBD 6.2 (Declaration Certificate for Local Content).
• MBD 7.1 (Declaration for Purchase of Goods); the successful bidder must also sign the written contract form MBD 7.
• MBD 8 (Declaration of Bidder's Past SCM Practices).
• MBD 9 (Certificate of Independent Bid Determination): certifies the price was set without collusion.
• Certified B-BBEE certificate or sworn affidavit signed by a Commissioner of Oaths; joint ventures must submit a consolidated certificate or affidavit.
• Valid tax clearance certificate or SARS PIN.
• Central Supplier Database (CSD) registration report.
• Financial statements for the past three years.
• Proof of municipal rates and taxes not in arrears for more than three months, or a lease agreement signed by both lessor and lessee.
• SHERQ regulations documentation.
• Proof of CIDB grading 5SI or 5ME or higher.
• Valid COIDA certificate issued by the Department of Labour.
• OEM letter or certificate authorising the installer to install, test and commission the manufacturer's lift systems.
• Electrical Contractor registration for the wiring and electrical components of the lifts.
• Additional soft copy of the bid document on a memory stick.

Disqualification risks

• Late delivery to the tender box; proof of posting is not accepted as proof of delivery.
• Failure to quote on every line item in the Bill of Quantities.
• Any mandatory document omitted or any returnable form left unsigned.
• Submission by fax or email.

Evaluation method

• Method 2: price scored first, then preference points confirmed and scored, then total points calculated and offers ranked.
• Preference point system: 80/20.
• Price: maximum 80 points, calculated comparatively against the lowest acceptable offer.
• Specific goals: 20 points in total, allocated 5 points each as follows:
• Enterprise with at least 51% black ownership: 5 points.
• Enterprise with at least 30% black women ownership: 5 points.
• Enterprise with at least 51% black youth ownership: 5 points.
• Exempt Micro Enterprises (EMEs) that are 51% black owned: 5 points.
• Bidders must indicate on the preference claim form how they claim points for each goal.
• Failure to attach a B-BBEE certificate or sworn affidavit results in no preference points being allocated.

Eligibility screening before evaluation

• Valid tax clearance certificate or SARS PIN.
• CSD registration.
• Municipal rates and taxes not in arrears for more than three months.
• No director listed on the Register of Tender Defaulters under the Prevention and Combating of Corrupt Activities Act, 2004.
• No prior abuse of the employer's SCM system and no written notice of failure to perform on a previous contract.
• Completed Declaration of Interest with no conflict of interest.

Award

• A maximum of one bidder will be appointed for the supply, installation, commissioning and maintenance of the new lifts.
• City Power may accept or reject any offer, variation or alternative offer, and may cancel the tender before contract formation.
• Tender offers are valid for 120 days after the closing time; bidders must consider extending this period if requested.

Scope

• Supply, installation, commissioning and maintenance of new lifts for City Power Johannesburg SOC Ltd.
• The successful bidder must sign the written contract form MBD 7.
• A maximum of one bidder will be appointed.

Pricing and quantities

• Prices must be provided for every item in the Bill of Quantities; an incomplete BOQ makes the bid non-responsive.
• Delivery costs must be included in the bid price for delivery to the prescribed destination.

Technical authorisation

• A valid letter or certificate from the Original Equipment Manufacturer (OEM) confirming the installer is authorised and accredited to install, test and commission the manufacturer's lift systems.
• Where the bidder is the OEM, the ISO certificates must be in the OEM's name.
• Electrical Contractor registration is required for the wiring and electrical components of the lifts.

Alternative offers

• An alternative offer may be submitted only if a main offer complying fully with the tender documents is also submitted, together with a schedule comparing the two.
• An alternative offer must demonstrably meet the employer's standards and requirements and is considered only if the main offer is the winning offer.

The employer will accept an offer only if the bidder:

• Is not under any restriction preventing participation in the employer's procurement.
• Can demonstrate the professional and technical qualifications, competence, financial resources, equipment, facilities, managerial capability, reliability, experience, reputation, expertise and personnel needed to perform the contract.
• Has the legal capacity to enter into the contract.
• Is not insolvent, in receivership, under business rescue, bankrupt or being wound up, and is not subject to related legal proceedings.
• Complies with the legal requirements stated in the tender data.
• Can perform the contract free of conflicts of interest.

Technical authorisation

• A valid letter or certificate from the Original Equipment Manufacturer (OEM) confirming the installer is authorised and accredited to install, test and commission the manufacturer's lift systems.
• Where the bidder is the OEM, the ISO certificates must be in the OEM's name.
• Electrical Contractor registration is required for the wiring and electrical components of the lifts.

Inspection and testing

• The employer may require access during working hours to premises for inspections, tests and analysis.
• The employer may request samples of materials and other material bearing on the offer for a full risk assessment; failure to provide it may render the offer non-responsive.
• Samples provided for evaluation must be disposed of where required.

Pricing documents

• MBD 3.1 (Pricing Schedule – Firm Prices) and MBD 3.2 (Pricing Schedule – Non-Firm Prices) must both be completed.
• A Bill of Quantities forms part of the pricing schedule.
• Prices must be provided for every item on the Bill of Quantities; failure to quote on all items makes the bid non-responsive and it will be disqualified.
• Prices must be fixed for the duration of the contract and stated in Rand.
• VAT payable by the employer must be shown separately as an addition to the tendered total.
• All duties, taxes and levies (excluding VAT) applicable 14 days before the closing time must be included in the rates and prices.
• Delivery costs must be included in the bid price for delivery to the prescribed destination.
• Where there is a discrepancy between amounts in words and in figures, the amount in words governs; line item totals govern over unit rates, and the total of the prices governs over item prices.

Pricing

• Prices must be quoted on the firm prices form (MBD 3.1) and the non-firm prices form (MBD 3.2).
• Prices must be fixed for the duration of the contract.
• Rates and prices are stated in Rand.
• VAT payable by the employer must be shown separately as an addition to the tendered total.
• All duties, taxes and levies (excluding VAT) applicable 14 days before the closing time must be included in the rates and prices.

Payment

• Payment terms: 30 days from receipt of the invoice and statement of account.
• The supplier must elect payment by cheque or electronic fund transfer within 14 days of the purchase order being awarded, in writing to City Power's Financial Department; if no election is made, payment will be by cheque.
• The elected payment method may only be changed with City Power's consent.
• Invoices must comply with the VAT Act and must be submitted to the Financial Department, P.O. Box 38766, Booysens, 2016.
• A monthly statement must be submitted by no later than the 10th day of the month following delivery.
• Settlement discounts agreed in the contract will be deducted from payment.

Contract price

• The purchase price is the amount stated in the purchase order; no additional costs are payable unless stipulated in the purchase order.
• VAT and all other applicable taxes are deemed included in the purchase price.

Securities

• If requested, the bidder must submit all securities, bonds, guarantees, policies and insurance certificates required by the contract conditions before the contract is formed.

Mandatory eligibility

• CIDB grading: 5SI or 5ME or higher.
• Valid COIDA certificate issued by the Department of Labour.
• Electrical Contractor registration for the lift wiring and electrical components.
• OEM authorisation letter or certificate for installation, testing and commissioning.
• Central Supplier Database (CSD) registration report.
• Valid tax clearance certificate or SARS PIN; joint ventures, consortia and subcontractors must each submit a separate tax clearance, PIN or CSD number.
• Municipal rates and taxes or municipal charges not in arrears for more than three months, or a lease agreement signed by both lessor and lessee.
• Financial statements for the past three years.
• No director on the Register of Tender Defaulters.
• No restriction on doing business with the employer.

B-bbee

• A certified B-BBEE certificate or a sworn affidavit signed by a Commissioner of Oaths must be submitted to claim preference points.
• Joint ventures must submit a consolidated certificate or sworn statement.
• No certificate means no preference points are allocated.

Local content

• MBD 6.2 (Declaration Certificate for Local Content) must be completed and submitted.

Standard forms

• MBD 1, MBD 3.1, MBD 3.2, MBD 4, MBD 5, MBD 6.1, MBD 6.2, MBD 7.1, MBD 8 and MBD 9 must each be completed and signed; the successful bidder also signs contract form MBD 7.

Other

• Bids from persons in the service of the state will not be considered.
• Failure to provide the required particulars may render the bid invalid.

SHERQ regulations documentation must be submitted as part of the returnable documents for evaluation.

Submission and packaging

• One original plus two copies of the tender offer, plus a memory stick with the full submission.
• Tender box: City Power Head Office Tender Advice Centre, 40 Heronmere Road, Reuven; postal address P.O. Box 38766, Booysens, 2016; tender number 2660GS must appear on each package.
• A two-envelope system will not be used.
• Tender offers are valid for 120 days after the closing time and bidders must consider extending this period if requested.

Purchase price

• The purchase price is the amount stated in the purchase order; no additional costs are payable unless stipulated in the purchase order.
• VAT and all other applicable taxes are deemed included in the purchase price.
• Purchase orders issued on a price-to-be-agreed, estimated price or price-subject-to-adjustment basis require written notification of the proposed price before execution, and City Power may demand documentary substantiation before payment.

Payment

• Payment terms are 30 days from receipt of the invoice and statement of account.
• The supplier must elect cheque or electronic fund transfer within 14 days of the purchase order being awarded; if no written election is made, payment will be by cheque.
• The payment method may only be changed with City Power's consent.
• Cheques are posted at the supplier's risk; City Power's liability is discharged on posting.
• The supplier must keep City Power's banking details correct by submitting a cancelled cheque and letterhead to the Financial Accountant, Financial Department, P.O. Box 38766, Booysens, 2016, and must notify any change in banking details in writing.
• Settlement discounts agreed in the contract are deducted from payment.
• Invoices must comply with the VAT Act and be submitted to the Financial Department; a monthly statement is due by the 10th day of the month following delivery.

Alternative offers

• An alternative offer is accepted only if a compliant main offer is also submitted; the bidder then carries full responsibility that the alternative meets the employer's standards and requirements.

Preference point system: 80/20.

• Price carries a maximum of 80 points, scored comparatively against the lowest acceptable offer.
• Specific goals carry 20 points, allocated 5 points each to: enterprises with at least 51% black ownership; enterprises with at least 30% black women ownership; enterprises with at least 51% black youth ownership; and EMEs that are 51% black owned.
• Bidders must indicate on the preference claim form how they claim points for each goal.

Tenders will only be accepted if the bidder:

• Holds a valid tax clearance certificate or SARS PIN.
• Is registered on the Central Supplier Database.
• Is not in arrears for more than three months on municipal rates and taxes or municipal service charges.
• Has no director listed on the Register of Tender Defaulters under the Prevention and Combating of Corrupt Activities Act, 2004.
• Has not abused the employer's SCM system or failed to perform on a previous contract after written notice.
• Has completed the Declaration of Interest and has no conflict of interest affecting the contract or the tender process.