Maintenance of electrical precipitators plant at lethabo power station – 5-Year as-and-when contract

The tender is an open invitation to tender for the supply of maintenance services for the electrical precipitators plant at Lethabo Power Station. It is a 5-year term contract, as and when required. The contract will be under NEC3 Term Service Contract (TSC). Tenderers must price for the whole contract; alternative tenders are not allowed.

• Closing: 11 November 2026 at 10:00
• Clarification meeting (non-compulsory, MS Teams): 05 November 2026 at 13:00
• Meeting ID: 323 793 367 095 12
• Passcode: 2PL2K4jn
• Clarification queries: 5 working days before tender deadline

• Eskom Representative: Tracy Mahlaule
• Telephone: 016 457 5018
• Email: [email protected]
• Fraud hotline: 0800 11 2722
• Email: [email protected]

• Method: online via the Eskom E-tendering site (no hard copy or ZIP files accepted).
• All documents in PDF format; pricing schedule additionally in Excel.
• Upload limit: 500 MB per document, total 4 GB.
• Submit under the folders: Technical, Commercial, Financial, and Other.
• Resubmission: only the latest version counts.
• Ensure the submission status shows "Complete" before closing.
• Late tenders are not accepted.
• Returnables required at closing (disqualifiable if missing):
• Annexure A: Authorisation Form
• Annexure B: Acknowledgement Form
• Annexure C: Tenderer's Particulars
• Annexure D: Integrity Pact Declaration
• Annexure E: CPA for local goods/services (if applicable)
• Annexure F: CPA(IG) for imported goods/services (if applicable)
• Annexure G1–G4: SBD 6.2 local production and content declarations and supporting schedules
• Annexure H: SBD 1 Invitation to Bid
• Annexure J: SBD 4 Bidders Disclosure
• Tax evaluation questionnaire (services contract)
• E-tendering Help Manual acknowledgement form
• NEC or other contract, completed
• Completed pricing schedule (PDF + Excel)
• Returnables at closing (non-disqualifiable, 5 working days grace):
• Annexure I: SBD 6.1 Preference Points Claim (score zero if not submitted)
• Returnables required before contract award:
• Tax clearance certificate (if not obtainable via CSD or SARS PIN)
• CSD registration proof
• COIDA certificate of good standing (South African tenderers)
• Quality Control Plan (QCP)
• Financial statements / due diligence documents
• Employment Equity compliance proof (if designated employer)

• Two-stage evaluation: functionality first, then price and specific goals.
• Functionality threshold: 80% — tenderers below are disqualified.
• Functionality criteria and weights (total 100):
• CV of key personnel: 50
• Configuration person (Microsoft system networking, up to 5 years): 10
• Construction supervisor (min NQF 5 in Electrical or Supervision cert, HIRA, Legal Liability; up to 5 years): 10
• 12 qualified electrical artisans (experience averaged, capped at 6 years; trade tests and N3 required): 10
• Safety Officer (Safety diploma, SAMTRAC or SAIOSH membership; up to 5 years): 10
• Configuration person (IT qualifications with more than 5 years): 10
• Company previous experience (relevant electrical maintenance on plant): 5
• Company knowledge of precipitator technology/systems: 5
• Method statements (scope coverage): 30
• Skills transfer program: 20
• Price scored out of 90 points.
• Specific goals (PPPFA) scored out of 10 points, 90/10 system.
• Ranking: price + specific goals, highest to lowest.
• Prices inclusive of VAT, corrected for arithmetical errors, excluding contingencies.
• Conditional discounts not considered in evaluation; unconditional discounts taken into account.
• No public tender opening or reading of prices.

• Scope: Maintenance work for electrical precipitators plant at Lethabo Power Station.
• Contract period: 5 years, as and when required.
• Services include electrical maintenance work on the precipitator plant.
• Safety requirements: COIDA certificate of good standing.
• Quality: fully detailed Quality Control Plan (QCP) for acceptance within 3 weeks of contract date.
• Method statement covering scope of work execution.
• Skills transfer program to Eskom employees.

• Key personnel CVs are evaluated under functionality (50 points).
• Configuration person: IT qualifications or Microsoft system networking, up to 5 years' experience.
• Construction supervisor: minimum NQF 5 in Electrical or Supervision certification, HIRA, Legal Liability training; up to 5 years' experience.
• 12 qualified electrical artisans: trade tests and N3 required; experience averaged, individual capped at 6 years.
• Safety Officer: Safety diploma, SAMTRAC or SAIOSH membership.
• Company previous experience: evidence of similar scope (electrical maintenance on plant) — up to 4 previous contracts.
• Company knowledge of precipitator technology: evidence through personnel CVs, contracts, training.

• Quality Control Plan (QCP) required for acceptance within 3 weeks of contract date, detailing quality assurance, control and improvement activities for the scope.

• Pricing schedule/BOQ to be completed in PDF and Excel format.
• Prices scored out of 90 points.
• Price evaluation includes VAT, arithmetic corrections, excluding contingencies, net present value comparison.
• Unconditional discounts considered; conditional discounts not for evaluation.
• Cataloguing may be a line item if required.

• Payment terms: below R50 million incl. VAT — 30 days; above R50 million — 60 days from undisputed invoices.
• No performance security specified as standard.
• Performance bond (X13) may be required if financial analysis recommends.
• Financial viability: latest approved annual financial statements (not draft) of the tendering company; not parent/holding. Include signed director's report, auditor/reviewer report, all financial statements and notes.
• Public interest score and ITA34C for un-audited SA entities.
• Contract value below R50m: payment within 30 days; above R50m: within 60 days.

• CSD registration mandatory.
• CIDB grading: 8EP or higher required.
• Department of Labour registration as electrical contractor (or intended to sub-contract to one).
• Tax clearance: certified copy if not on CSD or no SARS PIN provided.
• COIDA certificate of good standing (SA tenderers).
• B-BBEE: SBD 6.1 Preference Points Claim (Annexure I) for specific goals.
• Local content: SBD 6.2 and annexures G2–G4 if designated materials included.
• Employment Equity compliance for designated employers.
• No restriction from doing business with Eskom or State-Owned Companies.
• Not on international sanctions list, not restricted by National Treasury, not on Tender Defaulters list.
• No conflict of interest.

• COIDA certificate of good standing or proof of application (South African tenderers).
• Safety Officer with Safety diploma and SAMTRAC or SAIOSH membership required as key personnel.
• SHEQ requirements may apply as additional contractual requirements.

• NEC3 Term Service Contract (TSC)
• Main option A: Priced contract with price list
• Dispute resolution: W1
• Secondary options: X1 price adjustment for inflation, X2 changes in law, X13 performance bond (only if financial analysis recommends), X17 low service damages, X18 limitation of liability, X19 task order, Z additional conditions.
• Tender validity: 120 days from closing.
• Successful tenderer may need to provide catalogue information and label materials per Eskom specifications.
• Eskom reserves the right to negotiate prices if not market-related.